383 Jobs Found
Administrative Assistant Contract Job
Administrative Jobs OttawaJob Details
The Administrative Assistant - Fleet contributes to the success of PepsiCo Beverages Canada by providing general administrative support for the Ottawa, Ontario location.This is a 6-month contract.
Responsibilities
- Schedule and coordinate Ottawa fleet maintenance and repairs
- work with other departments effectively to achieve understanding/resolutions of fleet/maintenance
- Ensure PepsiCo compliance with governmental and internal equipment and safety standards
- Facilitate parts ordering and inventory controls
- Coordinate with outside vendors
- co-ordinate payment of all invoices
- reconcile visa statement
- advise finance of all cross charges
- identify cost management opportunities
- Ensure regulatory compliance and support with system expertise through an in-depth knowledge of fleet tools such as Geotab, EAM infor, APS, MyBuy, etc (training provided)
- Perform general administrative support work such as running reports, copying, filing, faxing, etc.
- Assist in location specific initiatives, including organizing employee events and liaising with internal and external service provider
- complete manifests for waste removal
- Maintain and order office supplies
- Provide ongoing support for the Ottawa Fleet team
- Organize meetings and travel arrangements
- Process both travel and P Card expenses
Qualifications
- Two years of administrative experience, preferred
- Successful completion of an administrative/office management program, required
- Successful completion of high school diploma required
- Professional accomplishments that reflect self-motivation and initiative
- Strong computer skills in Word, Excel, PowerPoint required
- Excellent communication and customer service skills required
- Ability to multi-task is essential
- Attention to detail and organizational skills required
- Must be self-motivated, punctual with demonstrated professional maturity and confidentiality
- Bilingual French & English is an asset
Administrative Assistant
PepsiCo
Ottawa - 7.94kmAdministrative Jobs Contract
Learn More
Housekeeping Attendant Full-time Job
Hospitality OttawaJob Details
Application Close: 31/12/2024
JOB SUMMARY
Hospitality Services is responsible for the planning, coordinated development, management and implementation of food, nutrition and environmental activities, programs, services and initiatives to the residents of a municipal long term care facility.
You are responsible for performing housekeeping duties associated with the maintenance of a clean, comfortable, home-like and safe environment in the Long Term Care Home, with an emphasis on resident safety and engagement, in accordance with the Long Term Care Homes Act, 2007.
EDUCATION AND EXPERIENCE
Completion of Grade 10
Six months of experience in institutional cleaning
KNOWLEDGE
- Disinfection procedures
- Stripping and refinishing of floors
- Preservation of surfaces
- Shampooing of carpets and upholstery
- The use of housekeeping equipment
- Employee health and safety/WHMIS
- Good understanding of safe body mechanics for lifting and bending
- Knowledge of applicable health and safety legislation, including the rights and duties of workers
COMPETENCIES, SKILLS AND ABILITIES
- Work under pressure
- Operate auto scrubber, floor buffer and carpet extractor
- Understand and follow directions
- Identify and report hazards in the workplace
- Organize and prioritize work assignments
- Dependable, reliable and professional
- Flexibility with changes in work assignments
- Work within a team environment
- Cooperative, respectful and courteous with residents, visitors and co-workers
- Physical and mental ability to perform assigned routines
- Ability to either fully squat or kneel
- Ability to stand and walk for prolonged periods
- Capable of lifting and carrying 35 lbs
- Good personal hygiene practices
WHAT YOU NEED TO KNOW
- Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.
- Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.; May include some evening and weekend hours to meet training and/or programming requirements.; Must be able to work shifts, weekends and statutory holidays at a variety of locations.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Housekeeping Attendant
City Of Ottawa
Ottawa - 7.94kmHospitality Full-time
25.60 - 29.95
Learn More
Software Developer Full-time Job
IT & Telecoms OttawaJob Details
The Global Wealth Engineering client technology team is transforming the digital experience for its clients. The team partners and works closely with the Scotia Digital team to bring world-class digital experiences for all Scotia Wealth Management channels. The team plays a key role in helping investors manage their investments and reach their financial goals.
Global Wealth Engineering Technology Team is looking for an energetic and results-oriented Senior Developer to join our team to help implement a new Financial Planning solution for our wealth customers. We’re looking to fill our team with influencers, makers, creators and leaders who are flexible, curious, adventurous, versatile and responsive; and who are ready to roll up their sleeves in a collaborative and productive environment to get things done.
Is this role right for you? In this role you will:
- Lead technical decisioning for the scrum teams, collaborating with solutions architects and other technical leads.
- Capable of applying technological knowledge to the design and implementation of software
- Work at the highest technical level of software development while maintaining a good knowledge of Wealth Management Business concepts and applications
- Develop coding standards and testing approaches.
- Guide technology team through technical issues and challenges
- Delegate work and assignments to team members
- Collaborate with delivery leads to plan milestones, successfully execute software delivery, and escalate issues as needed.
- Design and develop services based on Cloud solutions, such as Microsoft Azure or Google GCP
- Analyze highly complex business requirements; generate technical specifications to design or redesign complex software components and applications
- Leverage industry best practices to design, test, implement and support a solution
- Assure quality security and compliance requirements are met for supported area
- Be flexible and thrive in an evolving environment
- Working experience in performance analysis and tuning
- Provide production support for applications maintained
Do you have the skills that will enable you to succeed in this role? We’d love to work with you if you have:
Must Have Skills:
- Experience building scalable, enterprise level technology stacks with Java
- 7 + years web service development with Java 8+ (minimum 2 years) or above, JAX-WS, JAX-RS, Spring Boot, Spring Security, Spring Data and Swagger/OAS (Open API Specification)
- 3 + years working with cloud based solutions / microservices (Azure, PCF or GCP)
- 7 + years’ experience with Java Frameworks: Spring, JUnit, log4j
- 7 + years’ experience with JSON/RESTful, XML, and SOAP Services
- 7 + years database development skills with Oracle, AzureSQL, Sybase or MSSQL
- Hands-on experience in Cloud MicroService Development
- Hands-on experience with UNIX/Linux
- Hands-on experience with Maven / Gradle, Git, BitBucket, JIRA, Confluence, Jenkins, Azure DevOps
- Experience in application monitoring software, including Dynatrace, Splunk or their equivalent tools.
Nice-To-Have Skills:
- Experience with Microsoft Based Technologies including C#, .NET and SSIS/Azure
- Experience with ETL / Batch Processing and ETL Tools such as Talend or Equivalent
- Experience with Continuous Development or Continuous Integration is a plus
- Development experience in JavaScript (ES6+), React/Redux, NodeJS, ExpressJS and Jest/Mocha
- Knowledge of Apache/Confluent Kafka, Kafka topics, brokers, stream processing and event streaming platforms
- Experience in batch process development/support using shell scripts in Unix/Linux
What's in it for you?
- Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
- Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.
- Upskilling through online courses, cross-functional development opportunities, and tuition assistance.
- Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.
- Dynamic Ecosystem - Free tea & coffee, universal washrooms, and lots of space for team collaboration.
- Community Engagement - No matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!
Working location condition: Hybrid
#LI-Hybrid
Software Developer
Scotiabank
Ottawa - 7.94kmIT & Telecoms Full-time
Learn More
Clerk, HR Contact Centre Part-time Job
Human Resources OttawaJob Details
Number of Vacancies: 12
Job Closing Date (MM/DD/YYYY): 06/07/2024
Language Requirement: Bilingual Imperative (BBCC)
All qualified candidates will be considered however preference will be given to Indigenous people (First Nations, Metis or Inuit) or persons with a disability. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.
Job Description
The incumbent is part of a team responsible for the receipt and resolution of all Pay and Time related enquiries from Supervisors and Employees. The agent is the first point of contact for Supervisors for all pay defect enquiries and is required to have in-depth working knowledge of various Payroll/Time Management/Human Resources and Benefits policies, processes and systems as well as legislative issues affecting pay.
Job Responsibilities
Below are the main job requirements and responsibilities for the Clerk, HR Contact Centre:
1. Answers all enquiries received by the HR Contact Centre through all communication channels. Is responsible to evaluate the applicable problem and exercise the required discretion and judgement when selecting the appropriate course of action to resolve the situation to the mutual advantage of the employee and the Corporation. Initiates analysis of issue by referencing systems (e.g. SAP, case management tool), reports (e.g. SAP), external third party reports (e.g. Ceridian), legacy interfaces (e.g. IRMA, LCRMS, AIMS) and sensitive employee-specific data. Enquiries can be initiated by internal employees, internal people managers, and external corporate partners (e.g. Great West Life, government agencies, etc.). In cases where resolution is extremely time-sensitive and could be immediately impacting employee pay, takes action to resolve or escalate as appropriate.
2. Creates cases based on information gathered during contact and monitors cases that users create using the self-service functionality. Monitors all pending enquiries to ensure timely resolutions. Tracks the progress of unresolved or outstanding problems to ensure proper action is being taken and escalates problems, as required, within the prescribed timeframe to the second level of intervention. Communicates the results to both callers and supervisor.
3. Requires in-depth working knowledge of various Payroll/Time Management/Human Resources and Benefits policies, processes and systems. Requires working knowledge of all collective agreements with respect to employee total compensation. Maintains a thorough knowledge of policies, processes and systems to ensure consistency and accuracy of responses.
4. Educates and recommends to the caller corrective action required regarding SAP entries pertaining to Organization Management, Personnel Administration or Time Management. Guides the caller through processes as required.
5. Recommends to the caller self-service options available through Employee Self-Service (ESS), and educates and guides employee through processes as required.
Job Responsibilities (continued)
6. Provides specific details to caller as appropriate with respect to employee total compensation (salary, vacation, sick leave, benefits, etc.) to ensure accurate application of policies and collective agreements.
7. Based on data reports, proactively contacts people managers that may be experiencing difficulty within the Time Management area to avoid potential pay affecting errors.
8. Identifies and escalates issues and opportunities leading to improvements in the overall service provided to prevent employee complaints, supervisor concerns, and union issues. Assists colleagues by handling irate callers instead of transferring to supervisor when customer can be satisfied by such action. Escalates irate callers to supervisor when required. Informs supervisor of any backlog, missed deadlines, etc. Recommends solutions and/or improvements to processes. Provides information for inclusion in management/audit reports, as required and provides training support.
9. Is competent, informed and knowledgeable on CPC computer systems and reporting methodologies by using complex computer system applications. Ability to operate on-line computer and telecommunications equipment.
Qualifications
Education
• Completion of secondary school according to provincial standards or equivalent (GED) is required AND Completion of post-secondary (College/University) course(s) may be required.
Experience
• 1-3 years’ of related work experience is required.
Clerk, HR Contact Centre
Canada Post
Ottawa - 7.94kmHuman Resources Part-time
Learn More
Sales Representative Full-time Job
Sales & Retail OttawaJob Details
Cintas is seeking a Sales Representative - First Aid and Safety - Bilingual to focus on new business-to-business account development in our First Aid and Safety Division. Responsibilities include prospecting, cold calling, setting appointments with prospects, presenting programs and meeting a sales quota. Sales Representatives will also transport samples of products for presentations. Cintas provides a thorough sales training program, including product knowledge, mentorship, sales process and business development strategies.
Key Responsibilities:
- Generating revenue and meeting sales targets
- Developing and qualifying leads within respective territory to drive additional sales opportunities through cold-calling and lead generation campaigns
- Gathering and utilizing business intelligence on prospects to support sales calls, product presentations and driving new business
Our Sales Representatives enjoy:
- Solid base salary and commission potential
- Extensive car package (lease/gas/insurance/maintenance allowance)
- Monthly/Quarterly performance bonuses & incentives
- Comprehensive 12-week sales training program
- Mentorship program
- Tablet & AirCard
- Annual recognition events
Skills/Qualifications
Required
- Minimum 1 year outside sales experience or successful completion of a Cintas sales training program
- Valid driver's license
- High School Diploma/GED; Bachelor's Degree preferred
- Bilingual in French and English
Preferred
- New business-to-business (B2B) sales experience
- Hunter sales mentality - goal driven and self-motivated
- Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Intranet/Internet and Contact Management System
Our employee-partners enjoy:
- Competitive Pay
- Weekly Pay Cheques
- RRSP and DPSP Contribution
- Medical, Dental & Vision Insurance Package
- Disability & Life Insurance Package
- Paid Vacation & Holidays
- Career Advancement Opportunities
Sales Representative
Cintas Corporation
Ottawa - 7.94kmSales & Retail Full-time
Learn More
Waste Collection Operator Full-time Job
General Category OttawaJob Details
Application Close: 31/12/2024
JOB SUMMARY
Waste Collections is responsible for residential waste collection programs and services (including garbage, recycling, organics, and yard and leaf waste) for the two collection zones awarded to the City (currently totalling 114,119 homes).
You are responsible for operating vehicles and equipment and performing general labour in the collection and disposal of trash, brush, organics, solid waste or recycling materials (blue/black boxes).
EDUCATION AND EXPERIENCE
Completion of Grade 10
Minimum of 2 years of recycling and refuse collection experience is required. Additional years of driving heavy road equipment may offset years of experience in the waste collection industry.
CERTIFICATIONS AND LICENCES
KNOWLEDGE
- Practices, equipment and vehicles used in waste services
- Traffic laws, ordinances and rules involved in equipment operation
- Hazards and safety rules and precautions of operating heavy equipment
- Knowledge of the roads/streets within the assigned contract zone
- Proper lifting techniques
- Refuse collection equipment operations
- Rules, policies, and procedures relating to refuse collection and safety
- Possess a keen sense of mechanical and hydraulic functions in order to safely operate equipment used in the performance of daily activities
- WHMIS, First Aid and CPR
- Knowledge of applicable health and safety legislation, including the rights and duties of workers
COMPETENCIES, SKILLS AND ABILITIES
- Operation of heavy equipment used for solid waste collection
- Read and follow route maps, drawings and street signs
- Understand and follow written and oral instructions
- Have the ability to keep detailed, accurate records concerning materials received, processed and disbursed as well as required equipment service records
- Ability to work independently and unsupervised while on assigned route
- Work safely without presenting a direct threat to the incumbent or others
- Establish and maintain a good working relationship with management, other employees, and the general public
- Ability to communicate with a hostile public when rules may cause them to become upset
- Reliability
- Self-motivated
- Ability to communicate with tact and diplomacy
- Displays initiative and willingness to contribute
- Effective team member
- Must be able to complete a Back-fit Test
- Possess the physical ability to climb to and from the operator’s position and possess the manual dexterity and coordination to use both hands and feet simultaneously in order to operate a machine
- Perform heavy manual labour
- Use a high pressure water hose to clean solid waste equipment
- Work in a variety of weather conditions with exposure to the outdoor elements
- Physical capacity to perform the duties of the position
- Must be able to work different work schedules, including weekends and statutory holidays
- Work overtime as required
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- Driver’s License Requirement: A valid Ontario unrestricted DZ class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Waste Collection Operator
City Of Ottawa
Ottawa - 7.94kmGeneral Category Full-time
59,348.64
Learn More
Full Time Mobile Guard Full-time Job
Security & Safety OttawaJob Details
RESPONSIBILITIES
- Mobile Patrols: Conduct routine mobile patrols of assigned locations which may include operating a vehicle to perform patrol, inspection, and/or incident response services.
- Emergency Response: Respond promptly to emergency situations and incidents, taking appropriate action to ensure the safety of personnel and property.
- Surveillance: Monitor and report suspicious activities, hazards, or security concerns to the appropriate authorities.
- Customer Service: Interact professionally with clients, visitors, and employees, always providing excellent customer service.
- Report Writing: Complete accurate and detailed reports on incidents, observations, and activities during patrols.
- Access Control: Enforce access control measures, ensuring that only authorized individuals are allowed entry to designated areas.
- Adherence to Procedures: Strictly adhere to company policies, procedures, and guidelines to maintain a secure environment.
QUALIFICATIONS
- Must have a Valid Security Guard License.
- Must have a valid G Driver's License with a clean driving record (min 5 years).
- Postsecondary education in Police Foundations, Criminology or equivalent, is an asset.
- Must be available to work rotational shifts, including weekends and holidays.
- Proficiency in using security equipment and technology.
- Strong communication and problem-solving skills.
- Ability to think quickly and make sound decisions in high-pressure situations.
- Ability to provide exceptional customer service.
The posting will remain open until filled.
Full Time Mobile Guard
Securitas Canada
Ottawa - 7.94kmSecurity & Safety Full-time
Learn More
Security Operator - Bilingual Full-time Job
Security & Safety OttawaJob Details
- Act as first line response for telephone calls, emails or walk ins from client staff, visitors and contractors.
- Handle inquiries and provide resolutions via escalations to the client.
- Performs active monitoring of various security systems, including CCTV, intercom, and access control.
- Performs accurate data entries and reports in a timely manner for escalation.
- Access control with voice communication to various facilities across the country.
- Remotely troubleshoot for alarms or access control issues.
- Conduct virtual (monitoring) and physical security patrols of assigned facilities.
- Completing daily briefing, as well as, writing and being able to understand incident reports.
QUALIFICATIONS
- Must be Bilingual (English and French).
- Must be available to work a rotating schedule including evenings, nights, and weekends (24/7 Operations).
- Have a valid Ontario Security Guard License.
- Have access to a vehicle (public transit not available).
- Great customer service skills (phone, email and in person).
- Good computer knowledge and use of computer systems.
- Ability to work under pressure.
- Previous experience in a Security Control Room would be an asset.
The posting will remain open until filled.
#AF-EasternCanada
Security Operator - Bilingual
Securitas Canada
Ottawa - 7.94kmSecurity & Safety Full-time
Learn More
Outreach and Communications Coordinator Full-time Job
Marketing & Communication OttawaJob Details
JOB SUMMARY
Public Outreach and Communications provides strategic communications and outreach support to the Public Works Services department through a centralized unit that consolidates and streamlines the delivery of specialized communications, outreach and education programs, initiatives, activities and services, and provides support for activities in the public realm.
You are responsible for developing, implementing and evaluating outreach and communications plans, tactics and materials for assigned department service areas (i.e. Parks, Forestry Services, Roads and Parking Services, Solid Waste Services and Traffic Services). You are also responsible for providing outreach and communications advice, and supporting strategic communications, media relations and issues management for department service areas.
EDUCATION AND EXPERIENCE
Completion of 4 year degree in Communications, Public Administration, Public Relations or related field.
Minimum of 5 years of progressively responsible experience working in a large organization, with demonstrated experience in areas relating to public relations, communication, community involvement, or promotional activities.
KNOWLEDGE
- General knowledge of the Corporation, departmental and branch business requirements, policies and organizational structure
- Legislation, policies, regulations, guidelines, procedures, issues and trends relevant to the operational area
- Current trends and developments in communications techniques, practices, electronic media, and public/media relations, social media
- Effective outreach and communications tactics and techniques using various channels
- Service area operations and communications requirements
- Structure and processes of municipal government, including inter-governmental stakeholders
- Public engagement and consultation processes and best practices
- Principles and techniques of project management
- Customer service delivery and skills
- Protocols for developing submissions, briefings, reports
- Knowledge of computer applications-Microsoft Office suite, including programs used to administer the City’s external and internal websites
- Knowledge of applicable health and safety legislation, including the rights and duties of workers
COMPETENCIES, SKILLS AND ABILITIES
- Able to work independently, with minimum support/direction, and cooperatively and collaboratively with all staff as part of a team
- Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to balance multiple demands, conflicting priorities, and pressures and deadlines
- Able to foster good working relationships with public and elected representatives and respond effectively to questions and information requests on city programs in order to achieve Branch/Departmental objectives
- Able to plan, lead, coordinate, implement and manage projects to completion
- Able to conduct research, compile/analyze issues/data, make judgments on the interpretation of issues/data, and formulate recommendations
- Possess strong existing computer skills, with ability to use Microsoft Office suite applications
- Possess strong verbal and written communication and presentation skills
- Able to prepare reports, information packages, promotional materials, presentation materials, and correspondence in an organized, clear and concise manner
- Think and plan strategically
- Work effectively under pressure to meet tight timelines
- Ability to prepare comprehensive communications strategies
- Ability to influence and inform stakeholders regarding the application of communications tactics and techniques
- Effective verbal communications, writing and editing skills
- Strong research and analysis skills
- Excellent interpersonal skills
- Ability to be creative and think logically
- Ability to work independently and as part of a team
- Ability to plan, lead and complete assigned projects and initiatives within timelines
- Time management skills
- Ability to work in a fast-paced, deadline driven environment
- Ability to work directly with City staff, elected officials and senior management
- Ability to identify issues in the public domain
- Able to concentrate/focus on accuracy and detail
- Goal and results oriented
- Able to demonstrate sound judgement
- Flexible and adaptable to deal with shifting priorities
- Able to display tact and diplomacy
- Innovative and creative
- Positive attitude
- Self-motivated
- Organized and dependable
- Works effectively in high pressure situations
WHAT YOU NEED TO KNOW
- Language Requirement: Designated Bilingual – specific level of language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates who do not meet language requirements will be required to participate in training.
- Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Outreach and Communications Coordinator
City Of Ottawa
Ottawa - 7.94kmMarketing & Communication Full-time
79,810.64 - 97,111.56
Learn More
Project Administrator Full-time Job
Administrative Jobs OttawaJob Details
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements.
KEY DUTIES & RESPONSIBILITIES
Project Set Up
- Inputs project information into databases and completes project set up process
Project Tracking and Documentation
- Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc.
- Monitors project progress and timelines and prepares status reports to assist with timely project delivery.
Project Financial Administration
- Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems.
- Executes the purchase order process.
- Reconciles purchase orders to invoices to ensure accuracy.
Project Reporting
- Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc.
- Reviews and communicates risks to Project Managers.
Project Close Out Administration
- Executes project close out requirements.
- Gathers and ensures receipt and sign-off of all project documentations. Files project documentations.
- Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid.
- Reviews and reconciles actual project expenses against cost estimates.
- Other duties as assigned.
KNOWLEDGE AND SKILLS
- Community college diploma
- 1 to 3 years of project administration or administrative work experience
- Strong administrative and organizational skills
- Ability to provide project administration support
- Ability to maintain accurate data
- Strong attention to detail and data accuracy
- Ability to extract and compile data into reports
- Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up
- Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications
Licenses and/or Professional Accreditation
- Demonstrates an interest in pursuing Project Management Institute Accreditation
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!
Project Administrator
BGIS
Ottawa - 7.94kmAdministrative Jobs Full-time
Learn More
Security Guard- Bilingual Full-time Job
Security & Safety OttawaJob Details
RESPONSIBILITIES:
- Establish a strong security presence to deter crime and theft
- Provide excellent customer service to clients and customers
- Patrol the premises, provide access control and respond to emergency situations in an appropriate and timely manner
- Perform safety and security duties with the highest standards of professionalism and integrity
- Complete incident reports for security purposes
- Respond to emergencies and escalate to law enforcement agencies as required
- Must be Bilingual (English and French).
- Must have a valid Ontario Security Guard License and/or a BSP Quebec License
- Must have a flexible availability
- Great customer service skills.
- Good computer knowledge and use of computer systems.
- Ability to work under pressure.
- Must be comfortable standing/ sitting/ patrolling for an extended period of time
Security Guard- Bilingual
Securitas Canada
Ottawa - 7.94kmSecurity & Safety Full-time
Learn More
Administrative Specialist Full-time Job
Administrative Jobs OttawaJob Details
As a Regional Administrative Specialist, you will be responsible for providing administrative and operational support to Financial Consultants and Portfolio Managers.
Is this role right for you? In this role you will:
- Process documentation requests and input transaction requests as directed by Financial Consultants
- Partner with Financial Consultants and Portfolio Managers in booking client meetings
- Respond effectively to all inquiries from current and prospective clients concerning MD products and services
- Respond to last minute requests from Financial Consultants during client meetings
- Maintain a follow-up system for inquiries, complaints, and problem resolution, ensuring that established MD service standards are being met in a timely manner
- Provide support and participate in the research and resolution of client issues
- Complete file preparation for Financial Consultants and Portfolio Managers in advance of client meetings
- Prepare and process new account documentation as required
- Update the database for all client contact, ensuring that all client information & notes are recorded correctly
- Maintain monthly compliance related tasks as required
- Liaise with accountants and third parties as required
- Prepare business correspondence to clients and third parties
- Participate in projects as required
- Provide reception coverage and general office duties
The Must Haves:
- Community college diploma in Business Administration or equivalent
- 2 years’ experience in an administrative or clerical position, preferably within the financial services industry
- Proficiency in the use of Microsoft Windows and its applications including Excel, Word, PowerPoint, and MS Outlook
- Working knowledge of CRM2
- Canadian Securities Course (CSC) & Conduct and Practice Handbook (CPH) are considered assets
Do you have the skills that will enable you to succeed in this role? – We’d love to work with you if you have:
- A dedication to client service
- Strong organizational skills
- Strong attention to detail and follow-through skills
- Excellent verbal and written communication skills
- Initiative and are resourceful
- An ability to work independently or effectively within a team
- An ability to manage multiple priorities in a fast- paced environment
- An ability to effectively manage change
- A focus on achieving results
Administrative Specialist
Scotiabank
Ottawa - 7.94kmAdministrative Jobs Full-time
Learn More