We are looking for a qualified Developer to work with the Notification Services team in Scotia Digital, who can deliver high quality code, write unit tests, provide UAT support, implementation, and operational support.

Is this role right for you? In this role, you will:

• Lead development activities as the senior member of the scrum team, planning and executing to meet sprint objectives as well as program/project milestones.

• Write well designed, testable, efficient code by using best software development practices.

• Gather and refine specifications and requirements based on technical needs.

• Collaborate with the Scrum team to plan milestones, successfully execute software delivery, and escalate issues as needed.

• Ensure that requirements are clearly, accurately, and thoroughly documented and understood either for system changes and/or process changes and that there is value and consistency added to the customer experience by:

  • Providing contribution to design/review process

  • Monitoring/reviewing design during development phase.

• Ensure the timely and accurate completion of projects through:

  • Production/Input to an overall Project Plan, strategy, and implementation

  • Procedural documents completed to support user (guidelines, job aids. etc.)

  • Input provided in preparation and execution of testing.

  • Conducting post implementation measurement review of projects.

• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.

• Champion a high-performance environment and contributes to an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
 

• University or College Degree in Computer Science

• 6+ year experience in Java Springboot, developing enterprise, cloud native, message driven, test driven, reactive, containerized applications.

• Previous experience in banking industry/financial services is preferred

• MS Azure, containerization & orchestration (Kubernetes, Docker), Java 11 & 8, Springboot framework, Junit frameworks (Junit 5, Mockito), build tools and dependency management (Maven, Gradle), NoSQL database, template management (Velocity), CI-CD Pipeline (Jenkins)

• version control tools, like Git, Bitbucket

• well-rounded knowledge of Agile principles and the flexibility to adapt your experience to new and evolving environments

• Familiar with software security tools like BlackDuck (vulnerabilities in JARs), Fortify (vulnerabilities/security issues in code), Webinspect (scan REST end points) and SonarQube (Junit coverage for code)

• well-rounded knowledge different JAVA based framework/libs, such as Spring Boot, Spring Security, JDBC, Junit, Apache-Camel, Azure SDK

• Strong knowledge of network communications (VPN, Firewall management, Load Balancers), security protocols (SSL), Authorization mechanism (OAuth, JWT) and trouble shooting

• Hands on experience in developing applications with KAFKA, ActiveMQ/Azure Service Bus, RDBMS, NoSQL, Redis

• Strong knowledge of programming languages: Java 8+, Unix Shell Script, XML, YAML, JSON, SQL, Apache Velocity, Apache Groovy

• Strong hands-on programming skills with popular developer utility tool suites like Eclipse/STS, JIRA/Bitbucket/Confluence, Git, Gradle/Maven

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

• Upskilling through online courses, cross-functional development opportunities, and tuition assistance. 

• Competitive Rewards program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.

• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs.

Work arrangements: Hybrid

#LI-Hybrid

Overview

Overview

The Sr. Java Software Engineer is responsible for design and development using Java stack for complex business and technology initiatives for our various lines of business, day to day operations of Sales and Branch Performance Applications, providing thought leadership, navigating us through production issues and investigations, and being a key advocate of efficiency and continual improvement as we work to modernize.

Is this role right for you? In this role, you will:

• Analyze and estimate effort for new scope and requirements.

• Design and development of user interfaces, web products and API solutions on multiple complex initiatives.

• Stay abreast of modern technologies and best practices, and recommend introduction of new technology and processes.

• Act as the Subject Matter Expert for web and API interfaces.

• Investigate failures, perform root cause analysis, and implement fixes; utilize internal defect tracking tool to create detailed, high quality error report.

• Work with product owners and test engineers to support QA processes, review test plans, test coverage and help improve test automation.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:
 

• Minimum 5 years of experience as Java Developer in enterprise systems.

• Extensive experience in building scalable user interface, web and API interfaces using Java 8, J2EE, Spring Boot framework, Micro Services and Restful web services.

• Extensive experience in object oriented and functional design.

• Experience with container orchestration technology like Cloud Foundry or Kubernetes.

• Proficient in deployment processes and release pipelines like Jenkins, Bitbucket/Git, ACCP pipeline.

• Proficient in designing and implementing codes using best practices to resolve security issues and vulnerabilities.

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.

• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove, and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.

• Upskilling through online courses, cross-functional development opportunities, and tuition assistance. 

• Competitive Rewards program including bonus, flexible vacation, personal, sick days, and benefits will start on day one.

• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs.

Work arrangements: Hybrid

#LI-Hybrid

Position:

4th Class Operating Engineer / Refrigeration Operator Class B - Shift Engineer

Immediate Supervisor:

Manager, Maintenance

Department:

Maintenance

Schedule:            

Night Shift 6:30PM - 6:30AM - Wednesday, Thursday, Friday and every 4th Saturday

Wage:

Ranging from $41 to $47 an hour, with evening, night and weekend premiums

Location:

 284 Hope Street W, Tavistock, ON, N0B 2R0

Status:

Full Time, Permanent

At Saputo Tavistock, our best comes from our people. We’re a talented and caring team with a longstanding history of excellence. Since our first days delivering cheese on a bicycle, we’ve grown into a leading global dairy processor by staying true to the culture that defines us. Each of our employees is committed to uphold our tradition of care, quality, and passion through food, and together, we foster an environment where we can all make contributions that matter–from our manufacturing plants to our office locations and everywhere in-between

Saputo Millwrights: Behind the scenes

Click here to explore the inspiring journeys of our maintenance employees—whose passion, expertise, and teamwork transform challenges into success stories

Overview of the role:

You'll discover a stimulating atmosphere that fosters your professional growth in a clean and safe environment. This position is responsible for the safe operation and maintenance of all Utilities and facilities (water, ammonia refrigeration, compressed air, steam boilers and associated piping, fire system, etc.) Our plant is a 3rd Class High Pressure Power Plant with Ammonia Refrigeration

Schedule: Wed-Fri (Every 4th Saturday)

Positions: (1) Night Shift 630pm-630am

How you will make contributions that matter:

• Perform maintenance functions within the plant (refrigeration and auxiliary equipment, pumps, motors, high pressure steam boilers, air compressors, associated piping etc.;
• Operate and maintain the ammonia refrigeration plant (Glycol, chilled water, warehouse coolers);
• Preventative Maintenance on related equipment;
• Complete all required documentation (work orders, log books, etc.);
• Comply with H&S, GMP, HACCP, and BRC practices;
• Comply with TSSA requirements and Operating Engineers act;
• Other maintenance/duties as required.

You are best suited for the role if you have the following qualifications:

• 4th Class Operating Engineer or Refrigeration Operator Class B License Required
• Minimum 1 year of maintenance experience in an industrial/manufacturing setting;
• High pressure boilers, ammonia refrigeration, and air handling systems experience is required
• Extensive hands-on experience in manufacturing environment, installation, start-up, troubleshooting, service and field operations of various auxiliary equipment – ammonia refrigeration, steam boilers, air compressors etc.;
• Professional Certificate of Industrial Maintenance Mechanic or Electrician (eg. 442a/433a Certificate) preferred and considered an asset
• Minimum 1 year of experience in a manufacturing setting, equipment repairs, welding experience is an asset
• Pneumatics and hydraulics experience is considered an asset
• Current knowledge in PMP, SOP, HACCP and GMP procedures;
• HVAC knowledge and experience;
• Power control, electrical and mechanical skills;
• Familiar with PLC, operation and troubleshooting;
• Carries out equipment installations, modifications, and complete equipment changeover, troubleshooting, maintenance and repairs, preventative/predictive Maintenance Plans as required.
• Ensure all equipment are maintained properly. Ensure availability of replacement parts for key manufacturing equipment to minimize unnecessary machine downtime
• Familiar with fire suppression and building security system;
• Ability to maintain accurate written records and documentation;
• Strong analytical and organizational skills;
• Proficiency and dependability in current position.

Working at Saputo is:

• Getting a full range of health benefits such as medical and dental care, basic life and accidental death & dismemberment, as well as disability insurance; paid by your employer
• Relocation assistance package provided
• Saving for your retirement with a contribution from us
• Having the possibility to buy shares in the company to invest/save
• Having access to health and wellness programs in the workplace including hockey and soccer tournaments
• Being a part of a large and ever-growing company
• Participating in exclusive health and safety training
• And much more!

*Please note that the duties, skills, and requirements contained in the posting are common to the role and do not represent an exhaustive list of tasks and duties. Therefore, some of the items may be subject to change based on needs of the business and job function.

Overview of the role:

Reporting to the Maintenance Manager, this position will provide effective leadership, supervision and direction of maintenance employees on assigned shifts to ensure the effective delivery of maintenance services. Includes planning, assigning, directing work, addresses challenges and ensures objectives are met for safety, efficiency, and cost effectiveness.

Schedule: Monday-Friday Afternoons

Salary: 83,890.00 - 104,865.00 - 125,840.00 CAD Annual

We support and take care of our employees and their families by offering:

• Competitive salaries
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

How you will make contributions that matter:

• Ensure safety, sanitation, HACCP, BRC, GMP policies are practiced; 
• Provide leadership to maintenance personnel through coaching and assessment;
• Supervision, evaluation and motivation of personnel to ensure work is completed efficiently, effectively and safely; 
• Ensure the efficient and effective use of labour, equipment and material resources; 
• Liaise with the Production Department to monitor and maximize machine efficiencies; 
• Manage CMMS transition, asset management, parts inventory management, develop and track maintenance KPI’s
• Analyze downtime data to improve overall equipment efficiency (MTTR and MTBF)
• Focus on reliability programs (FMEA’s, vibration analysis, oil sampling, etc..)
• Ensure Contractors stay in compliance with the Saputo Contractor Safety Programs; 
• Maintain effective internal and external working relationships; 
• Hold employees accountable for complying with all facility Health & Safety requirements and provincial regulations; 
• Provide appropriate instruction for safe work; 
• Conduct daily inspection of work area; 
• Conduct accident/incident investigations, prepare necessary report and communicate to line Management, Health & Safety personnel and Health & Safety Committee member(s); 
• Other duties as assigned. 

You are best suited for the role if you have the following qualifications:

• Bachelor’s degree in Engineering preferred (or Electro-mechanic license) with Electro-mechanical background
• Minimum of 2 years plant maintenance experience in a Supervisory capacity.
• Must have proven supervisory abilities and experience to engage a team of senior skilled trades.
• Familiarity with Good Manufacturing Practices and experience leading and following Safety Policies and Procedures.
• Ability to follow all Sanitation, Quality Policies and Procedures, report and follow through on any deficiencies.
• Ability to adapt to changing organizational and operational needs; ability to lead others through change.
• Strong team player and leader with the ability to work across multiple functions and disciplines. 
• Skill in organization and prioritization, and attention to detail. 
• Ability to coach, develop, engage and retain a team of employees.   
• Electrical, Mechanical and Technical aptitude; Preventive Maintenance Planning experience
• Excellent verbal/written communication skills. 
• Ability to maintain accurate written records and documentation
• Must be willing and available to support operations within in a 24/7 operation
• Strong analytical, problem-solving and organizational skills
• Proficient in Microsoft Office Suite and computer-based applications. 
   

*Please note that the duties, skills, and requirements contained in the posting are common to the role and do not represent an exhaustive list of tasks and duties. Therefore, some of the items may be subject to change based on needs of the business and job function.

Saputo welcomes and encourages applications from people with disabilities. Accommodations up to the point of undue hardships, are available on request for candidates taking part in all aspects of the selection process.

We support employment equity. Saputo strives to embed diversity and inclusion in its operations and invites candidates from all horizons to join its family.

Overview

Overview of the Role

You'll discover a stimulating atmosphere that fosters your professional growth in a clean and safe environment. Reporting to the Supervisor, Packaging, the Packaging Operators will be responsible for the essential operation and troubleshooting of Packaging equipment.

Schedule: Various - must be available for days, nights, and weekends.

Salary: 25.90$/h

There are 2 salary increases in the first year of employment, with a target rate of $28.80/hour. 

We support and care for our employees and their families by providing:

• Competitive salaries
• Advantageous corporate agreements
• Full range of group insurance benefits
• Group retirement pension plan with employer contribution
• Purchase option of company stocks
• Group RRSP
• Health and wellness program in the workplace
• Assistance program for employees and their families
• Saputo products at a discounted price

How you will make contributions that matter:

• Ensures quality and sanitation standards are met by adhering to Good Manufacturing Practices, Quality Assurance, and HACCP
• Adhere to Standard Operating Procedures to ensure the highest quality product possible
• Ensures the efficient and effective use of equipment and material resources
• Communicates with the Leadhand/Back up Lead hand and Packaging Supervisor to monitor and maximize operational efficiencies
• Transport raw materials, finished products and equipment throughout plant manually or using powered equipment
• Report urgent equipment problems in a timely manner
• Ensures that safe conditions exist always within the work environment; adhere to safe work procedures (rotations, hazard reporting)
• Flexibility to work shifts outside the normal shift when require
• Supports and maintains Saputo Dairy Products Canada G.P.’s quality standards;
• Other duties as assigned

You are best suited for the role if you have the following qualifications:

• Secondary School Diploma or Equivalent (GED)
• Experience in food manufacturing or packaging, preferably dairy manufacturing
• Strong mechanical aptitude and trouble shooting abilities
• Ability to adapt to a changing environment quickly and easily
• Ability to function independently and as part of a team
• Demonstrated strong documentation and record keeping
• Must be self-motivated, results oriented, possess high degree of initiative and work well under pressure

Saputo welcomes and encourages applications from people with disabilities. Accommodations up to the point of undue hardships, are available on request for candidates taking part in all aspects of the selection process.

The Headlines:

We are looking for a District Sales Manager (DSM) for our Retail Team. The DSM will lead, manage, coordinate, ensure and check delivery of the sales plan, execution standards and financial budget in assigned market by continuously and purposefully managing, delegating, checking, coaching, training, reviewing and evaluating the sales representatives, and through personal contact with key customers. 

The Responsibilities:

• Fulfilling the sales and financial plans to deliver on targets as measured by profit, volume, distribution, Outlet Execution and call coverage. 
• Provide consistent in-market coaching to field team on a weekly basis.
• Ensure compliance with trade spend resource allocation including planning, business case proposal, approvals, and regular management within area of responsibility 
• Manage relationships with key customers within region to ensure delivery of sales plans and targets. 
• Involved in setting, cascading and tracking of sales targets for the relevant period of time (month, week, day) as per company standards 
• Implements daily/weekly/monthly meeting cadence provide relevant sales performance, market situation, and competitive activity 
• Promotes an appropriate level of competition across the team to drive results, by tracking performance, recognizing wins and being responsible for disciplined follow up against the plan including taking immediate action when gaps or new opportunities are identified 
• Executes In-Market Routes, including audits, coaching and top & low performing account visits 
• Drives brilliant execution by ensuring Sales Representatives are constantly succeeding 
• Identifies, supports, delivers, and ensures 'flash training' provided to increase Sales Representative professionalism and results 
• Executes all people processes within established guidelines and policies, including but not exclusive to all elements of the people management cycle; recruitment and selection, and annual salary planning 

The Other Qualifications

• You thrive on challenge and competition. You act with appropriate urgency to various market events and trends that require a quick turnaround in plans and strategy 
• You have a post-Secondary degree with a preference for marketing or business related degree 
• You have 5+ years progressive sales experience in the Molson organization and/or other consumer packaged goods - including retail experience 
• You have cross functional experience in Marketing as asset. 
• You have industry / Molson Knowledge, as well as Brewery / Product Knowledge 
• You demonstrate the ability to lead a professional sales team 
• You have a strong customer service orientation - “Customer Preferred Supplier Focused” 
• You have demonstrated in negotiation, professional selling and time management skills and budget management 
• Candidates must currently have and maintain a valid driver’s license with no limitations/restrictions. You will be asked to provide us with a recent copy of an MVR (Driver’s Abstract) 
• As part of the recruitment process, the candidates will be required to provide consent to complete a criminal background check. 

Work Perks that You Need to Know About:

• We care about our People and Planet and have challenged ourselves with stretch goals around our key priorities  

• We care about our communities, and play our part to make a difference – from charitable donations to hitting the streets together to build parks, giving back to the community is part of our culture and who we are 
• Engagement with a variety of Business Resource Groups, which can provide volunteer opportunities, leadership experience, and networking through the organization 
• Ability to grow and develop your career centered around our First Choice Learning opportunities
• Access to cool brand clothing and swag, top events and, of course... free beer and beverages! 
• Work within a fast paced and innovative company, meeting passionate colleagues and partners with diverse backgrounds and experiences  

• Job ID: 54485
• Job Category: Health Services
• Division & Section: Seniors Services & Long-Term Care, LTC Regional Services
• Work Location: Multiple vacancies available at various locations
• Job Type & Duration: Permanent, Full Time
• Hourly Rate and Wage Grade: $41.33 – $45.26
• Shift Information: Monday to Sunday, 37.5 hours per week (Various Shifts available: Days, Evenings, Nights)
• Affiliation: Local 79 Full-Time
• Number of Positions Open: 22
• Posting Period: 24-Mar-2025 to 07-Apr-2025
• Location Information known at time of posting:
•  

The City’s Seniors Services and Long-Term Care Division supports Toronto seniors and residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services. Vulnerable individuals who reside in the community are supported through adult day programs, supportive housing services, tenancy support and homemakers and nurses services. CareTO is our brand for the culture change we are investing in for the City’s 10 directly operated long-term care homes (https://www.toronto.ca/community-people/housing-shelter/rental-housingtenant-nformation/finding-housing/long-term-care-homes/careto/). The division values Compassion, Accountability, Respect and Excellence which shape our organizational culture, our priorities, and the experiences of all those who live, work, volunteer, and visit.

Job Description

Provide nursing care to residents/clients in a Long-Term Care facility and provide work direction to nursing staff. Coordinates services within Long-Term Care Facility and the community for the health care needs of residents/clients.

Major Responsibilities:

• Develops, implements, evaluates and modifies care plans for residents in collaboration with the interdisciplinary team. This is guided by the nursing process of assessment, planning, implementation and evaluation.
• Provides work direction including assigning duties; establishing priorities; sharing knowledge and expertise, to members of the health care team as required (unregulated care providers, novices, students).
• Assesses the physical, emotional, and psychological well-being of resident through observation and analysis of nursing related assessments, relevant tests, and indicators.
• Transcribes physician and/or nurse practitioner's orders for medication or other treatment.
• Prepares precise dosages of medication in accordance with physician and/or nurse practitioner's orders, including narcotic and controlled drugs, and administers to residents in accordance with College of Nurses of Ontario (CNO) standards.
• Maintains inventory, ensuring medications are properly stored, safe, and secure.
• Administers prescribed treatments and assessments as ordered by the physician and/or relevant practitioners.
• Performs delegated Medical Acts.
• Administers first aid and emergency health measures (example: cardiopulmonary resuscitation).
• Monitors and supports residents with activities of daily living as required.
• Liaises, refers, and advocates with community resources to coordinate, transfers, and departures/deaths: hospitals (acute care, rehabilitation, and palliation), public health department, home care program, long-term care homes, ambulance services, diagnostic services, the coroner's office and social services.
• Prepares and maintains documentation in accordance with College of Nurses of Ontario standards.
• Counsels, instructs, and confers with resident and family in planning care: provides emotional support; acts as an advocate for resident and family; assesses learning needs and engages in health teaching; responds to enquiries, and resolves complaints with the goal to promote a safe and secure environment for all residents.
• Supports, trains, and mentors new staff and students.
• Provides nursing care, including counseling, instruction, and the coordination of resident care and participates in continuous quality improvement initiatives to improve resident well-being and care outcomes.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Current registration with the College of Nurses of Ontario as a Registered Nurse.
2. Baccalaureate degree in Nursing or an approved Registered Nursing program equivalent.
3. Experience in long-term care, geriatrics complex continuing care and acute care.
4. Current Basic Cardiac Life Support (B.C.L.S) Certification.

You must also have:

• Fundamental knowledge and practical application of nursing theory, biological and social sciences to the standard established by provincial nursing legislation.
• Ability to apply an analytical decision making approach drawing on a comprehensive range of evidence-based practice to interpret, analyze and solve problems.
• Ability to perform holistic assessments/reassessments for residents regardless of complexity to establish a comprehensive plan for care and to identify the appropriate category of care provider.
• Ability to recognize, analyze, and interpret deviations from predicted resident response to care/treatment and responds by modifying the plan of care using professional judgement and autonomous decision making skills.
• Ability to develop, coordinate, monitor care delivery, and evaluate care plans that will promote resident independence and participation in decision making.
• Ability to educate residents and their families in health and wellness strategies to promote restorative care, prevention of disease, and knowledge of good health habits to assist in restoration
• Knowledge to monitor staff performance and the environment ensuring a safe workplace for staff; provides reinstruction where needed.
• Ability to demonstrate a high level of Customer Service, Fiscal Accountability, Innovation, Result Orientation and Teamwork.

Please Note:

As a condition of employment with the Senior Services & Long-Term Care Division, selected candidates will be required to provide a satisfactory Police Reference Check (PRC) with vulnerable sector screening, tuberculosis screening and proof of immunization in accordance with the Fixing Long-Term Care Act, 2021 (O.Reg. 246/22).

Job ID: 54901

• Job Category: Administrative
• Division & Section: Development & Growth Services, Housing Development Office
• Work Location: City Hall, 100 Queen Street
• Job Type & Duration: Full-time, Temporary (24 months)
• Salary: $72,588.00 - $92,853.00, TX0002, Wage Grade 5.0
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: Non-Union
• Number of Positions Open: 1 
• Posting Period: 26-Mar-2025 to 09-Apr-2025

Job Description

Are you a detail-oriented, organized individual who thrives in a challenging role? If so, consider this exceptional temporary, full-time opportunities with the Housing Development Office, Development and Growth Services.

You will work in a senior-management environment where your executive-level administrative skills will be relied upon daily to deliver top quality support in a fast-paced and complex municipal government setting. Your excellent communication skills, combined with your customer service focus, diplomacy and tact, will ensure you are a valued member of the team that is responsible for the provision of centralized administrative support to the Executive Director of the Housing Development Office. The Housing Development Office brings a singular focus to City-led and City-supported housing development, and strengthens coordination between the City, CreateTO and Toronto Community Housing Corporation (TCHC) to achieve the City's housing goals with priority to affordable housing.

Recognized as one of Canada's Top 100 Employers, the City of Toronto promotes professional development and is committed to providing opportunities to lead, learn and grow. We value integrity, reliability, and fairness, and we embrace the diversity of the people we work with and serve.

Major Responsibilities:

Your primary responsibilities as an Administrative Assistant 1 will focus on providing support to senior leadership on key corporate initiatives, governance, Council/Committee agenda management and protocol, as well as the interpretation or application of corporate / service area policies and procedures. In doing so, you will assist with the day-to-day management, operations and coordination of complex projects and programs in the Housing Development Office.

Office Administration

• Provides senior level administrative support, advice and guidance on key initiatives and policies. Reviews and directs incoming correspondence, telephone calls and initiates responses.
• Manages and schedules daily appointments and activities; arranges meetings and business travel. Recognizes priorities and organizes the daily schedule accordingly.
• Coordinates daily administrative operation by organizing workload priorities. Provides effective work direction, training and guidance and acts as a resource to support staff as required.
• Handles, prioritizes and/or redirects inquires and/or provides information and guidance to staff, Mayor’s office and Councilors, clients, the public, the media, agencies, union representatives and other levels of government, utilizing specialized knowledge of corporate policies, regulations, and protocols.
• Ensures and checks the efficient and correct preparation and processing of documents in accordance with appropriate policies and legislation. Ensures conformity with regulations, statutes, by-laws, agreements, policies and procedures. Applies and checks layout and formatting guidelines. Proofreads own and others material.
• Performs highly independent, specialized administrative tasks, including preparation, research, investigation, review, reconciliation, control and co-ordination of various documentation and processes.
• Maintains strict confidentiality at all times. Coordinates meetings, special events, schedules, workshops, grievances, labour-management meetings, food services, and staff attendance at conferences.
• Prepares agendas, takes/transcribes minutes and follows-up on action required.
• Operates computers utilizing and manipulating a variety of desktop applications and corporate systems. Prepares presentation material on various software, including PowerPoint.
• Organizes and maintains up to date manuals such as Council and corporate administrative policies and guidelines.
• Maintains continuous awareness of the City operations, administrative policies and procedures. Monitors administrative processes of the office to ensure adherence to relevant City policies and efficient operations.
• Coordinates the development and implementation of secretarial and administrative standards and procedures.
• Attends various meetings, events, and acts as the unit representative when required.
• Works closely and provides back-up support to the administrative team in the Office of the Deputy City Manager, Development and Growth Services.

Human Resources and Financial Management

• Checks and ensures the preparation of the recruitment and organizational change documents are in accordance with Corporate and service area policies.
• Maintains staffing and recruitment information and documentation.
• Prepares and processes documents of a confidential labour relations nature, such as notes regarding disciplinary action, documents pertaining to grievances and arbitration, letters of discipline, contingency planning, position termination, restructuring and downsizing initiatives. Assists in the co-ordination of service area labour disruption plans, as required.
• Managers PCard usage, maintains receipts and coordinates submissions to ensure reconciliation of business expenses.
• Monitors, tracks, and reports attendance.

Communications and Issues Management

• Receives and provides initial response including initial data collection related to telephone calls, email and correspondence from the general public and staff and refers for appropriate action.
• Responds to, and helps resolve, issues raised by staff, internal and external stakeholders, and the public.
• Receives Fraud and Waste, Ombudsman, Auditor General, Internal Audit and other matters on behalf of the Office and refers to the appropriate Section or Unit for Action. Monitors and tracks responses.
• Coordinates tier one responses to enquiries about Freedom of Information and protection of personal privacy from Members of Council, the Information and Privacy Commission, the media, senior City staff and the public.
• Prepares and co-ordinates communication material within the Division, including newsletters, bulletins, notices and flyers.

Council and Committee Agenda Management

• Monitors all key reports required for committees and council and ensures deadlines are met. Annotates and reviews Council agendas and flags items that will impact on Division operations. Identifies issues and initiates responses.
• Maintains awareness of municipal matters while acting with discretion on all confidential matters.

Reporting and Record-Keeping

• Administers, prepares, processes and composes documents, routine reports, statistical summaries and reports requiring considerable judgement in the interpretation and application of regulations and practices. Prepares complex calculations and analysis of data. Monitors expenses and participates in compiling data for forecasting and budgeting. Prepares correspondence.
• Coordinates all reports and administrative information, monthly work plan updates and corporate responsibilities including Human Resources, Health and Safety and prepares the documentation to meet legislative requirements in alignment with established policies and procedures.
• Develops, operates and maintains an effective record/retrieval system for the office.

Key Qualifications

1. Extensive experience providing administrative support to senior management, handling a broad range of administrative matters, standard office practices and procedures.
2. Considerable experience in planning and organizing appointments, meetings, conferences, and special events in a fast-paced environment, including the preparation of meeting minutes and identifying items for follow-up.
3. Considerable experience in the preparation and drafting of standard correspondence and reports, editing the layout and formatting of complex reports, presentations, correspondence, charts and tables.
4. Considerable experience preparing agendas, taking minutes at meetings, and identifying items for follow up
5. Extensive experience utilizing a variety of software packages (i.e. Microsoft Word, Excel, PowerPoint, Outlook, etc.).
6. Experience working with confidential materials/information for senior management staff.
7. Experience annotating and/or summarizing complex data, reports, briefing notes and/or committee/council reports.
8. Strong analytical and problem-solving skills.
9. Ability to prioritize multiple tasks and manage interruptions, to assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the Division.
10. Excellent organizational and time management skills, including attention to detail, ability to set priorities, meet deadlines and work effectively with minimal supervision, deal with conflicting priorities and work demands.
11. Considerable knowledge of municipal operations that may include but is not limited to council proceedings and Freedom of Information.
12. Ability to work independently, in a politically sensitive environment, using sound judgement.
13. Ability to provide work direction to other support staff.
14. Ability to research and prepare information in a timely manner.
15. Ability to implement effective administrative work procedures and maintain an organized office in a fast-paced and complex executive office.
16. Highly developed customer service and interpersonal skills. Ability to deliver excellent customer service at all levels and with external partners and stakeholders.
17. Excellent communication skills, both orally and in writing. A strong command of grammar and writing skills for the purpose of proof reading and editing.
18. Ability to work beyond normal business hours and flexible hours including weekends and evenings when necessary.
19. Must be resourceful, adaptable and possess a high degree of initiative.
20. Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

Hybrid Work Program

The City of Toronto's Workplace Modernization Program is re-imagining how we work in our workplace. Its vision is to provide flexibility to our employees around how we work and where we work. It will also support a better work-life balance, improved job satisfaction and employee engagement. Improving the work experience is at the core of this program and everyone plays a significant role in its realization. We have introduced the Hybrid Work Program which supports a more modern and flexible way of working. The hybrid approach will allow us to keep the best of remote work while integrating the important aspects of in-person collaboration and teamwork.