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The incumbent manages administrative operational activities relating to the Faculty Environmental Health and Safety Risk Management System (EHSRMS) to ensure the safety of the environment and the health and safety of all persons working and studying at the Faculty of Medicine.  Specific operational activities include planning and executing workplace inspections to identify health and safety issues, hazards and trends, and verifying compliance with federal, provincial and municipal acts & regulations, and uOttawa policies and guidelines.  Communicates infractions to the responsible party and tracks future compliance. 

In this role, your responsibilities will include:

• Project Coordination : Plans, coordinates, conducts, and documents Workplace Health and Safety inspections for the Alta Vista Functional Occupational Health and Safety Committee (the Committee), ensuring a seamless coordination of this regulated inspection process with all involved parties. Identifies and communicates trends (good and bad) to influence health and safety messaging and training.  Performs regular, frequent unannounced inspections as a means of identifying deficiencies in personnel performance and as well as the building’s infrastructure.  Independently responds to action items by recommending safer working practices as well as by raising work orders, for example. Performs lower order risk assessments in support of the risk identification process at the faculty level.
• Records Management:  Utilizes multiple information management systems and software to maintain records/databases and compile reports identifying trends, areas of concern, and corrective measures to be implemented in order to improve health and safety of the community in accordance with University procedures.  These systems include year-to-date Workplace Inspection performance, personnel training, chemical inventory, and chemical waste management, and our emergency management system. Keeps all pertinent information concerning changes in policy, hazard assessments, and the regulatory climate up-to-date. Formats documents and reports a necessary, many of which are technical in nature (symbols, formulae and graphics).
• Waste Management: Counsels lab staff in the effective and safe management of hazardous waste by ensuring that practices comply with regulatory requirements and university procedures.
• Access Card Management: Programs electronic building access cards for the Faculty to support onboarding of new staff and students, as well as contract extensions.  If required, will support card processing demands for the Department of Anatomy and Animal Care & Veterinary Services (ACVS).
• Program Support: Responsible for the Faculty’s Health and Safety website, including required updates and innovative design of new pages, as necessary, to enhance communications. Maintains Health and Safety bulletin boards, faculty first aid kits, and ensures emergency eyewash/safety shower stations are regularly inspected. Monitors the Health, Safety and Risk Management group email account and responds in a timely manner to correspondence by composing and sending letters and memos on behalf of the department. Produces letters related to more complex issues for review by the Manager, Environmental Health and Safety.
• Community Engagement: Plans, facilitates, and participates in all aspects of workshops and events that harness a wide range of engagement techniques, such as “Take Your Kids to Work” day, Focus Santé, North American Occupational Safety and Health (NAOSH) week, Earth Day and Lunch & Learn sessions. Develops a strong rapport and relationships with stakeholders. Proactively works to build a positive image, increase reputation, prepares event schedules and makes all logistical arrangements such as catering, room bookings and parking. Manages the online registration process for workshops. Manages all workshop logistics, such as scheduling, room bookings and equipment reservations.

What you will bring:

Essential Qualifications

• B.Sc. degree in Basic Science, Biology, Chemistry, or Engineering or other relevant discipline.
• Minimum 3 years’ experience in a research lab environment or in a regulatory/consulting field emphasizing health, safety and environmental programs, or an equivalent combination of education and work experience.

Other Skills and Competencies

• Knowledge of relevant federal, provincial, and municipal health and safety legislation, regulations and best practices.
• Experience in interpretation of health and safety codes, standards, or legislation.
• Experience in conducting inspections of environments typically found in a university setting.
• Must be willing to immediately respond and participate as necessary to emergency incidents within the group’s remit (e.g., fire alarms, chemical spills).
• Strong organizational skills and attention to detail in a fast-paced environment
• Able to facilitate effective and diverse community consultations, programs, and initiatives.
• Keen attention to discretion, confidentiality, and tact
• Strong communication skills, including experience with web-design and creating content required to reach different stakeholder audiences.
• Experience in database functions and tools (MS Access)
• Bilingual, French and English, spoken and written

Closing Date:

July 22, 2024

Reporting to the Marketing and Communications Manager, the incumbent plans, develops and implements marketing strategies for the faculty and staff. Coordinates the faculty's social media, actively develops promotional tools for services, programs and events, and programs and events, and ensures that the faculty's visual identity is respected.

In this role, your responsibilities will include:

• Promotional Strategies: Establish strategies to promote faculty services, programs and activities taking advantage of social media, print media, the University's network of marketing groups and others as needed. Participates in the planning of various events organized or scheduled at the faculty to provide marketing support and anticipate needs.

• Production of promotional materials: Identify the needs and expectations of staff members in relation to faculty events, services and activities. Create promotional materials for faculty events and services, such as promotional posters. Provide graphic design services for faculty projects. Select, design, order and establish distribution parameters of promotional materials for the faculty and its events.

• Evaluation: Monitor and track marketing campaigns, including the preparation of reports and analysis. Provide feedback and suggest improvements for future promotional activities. Review trends and keep abreast of best practices in marketing, particularly in the context of the university and higher education faculty. 

• Visual identity and increased visibility: Develop a visual identity for the faculty and occasionally for larger events, such as a faculty-organized conference. Maintain an up-to-date list of internal and external events that involve the faculty and/or staff in order to establish appropriate strategic marketing plans.

What you will bring:

• Postsecondary education in marketing, in a related field, or an equivalent combination of education and work experience.

• At least one year’s experience in marketing or in similar duties.

• Ability to work with minimum supervision, take the initiative, and remain self-motivated.

• Proven ability to be diplomatic and tactful.

• Organizational skills, with the ability to work well under pressure to meet deadlines. 

• Ability to coordinate multiple tasks or projects simultaneously.

• Creativity and ability to translate an idea from concept to graphic design.

• Experience in using various graphic design software.

• Experience in using computer hardware and software such as word processors, spreadsheets, databases, email, and the Internet.

• Bilingualism – French and English (spoken and written).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa: 

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The incumbent routinely provides a wide range of administrative and secretarial support services for the Health & Community Studies Department Chair, faculty and students. As the first point of contact for multiple stakeholders, the incumbent provides a welcoming and professional experience. The incumbent is conscientious, proactive and respects confidentiality.

Duties and Responsibilities:

1. Provides administrative and secretarial support to the Academic Chair.

• Anticipates the needs of the Academic Chair and provides timely and professional administrative supports;

• Maintains the Academic Chair’s calendar. Schedules and recommends appointments, cancellations, and postponements when scheduling conflicts arise;

• Communicates widely for the department by writing email messages, letters and memos and creating first-draft reports and other documents as required by the Academic Chair;

• Liaises with other College units, as required, in order to assist the Academic Chair in responding to a wide range of systems and processes;

• Provides hospitality as the first point of contact with students, faculty, and external stakeholders;

• Prepares files for the Academic Chair’s review prior to appointments with students (researching student records as required);

• Answers the telephone, greets students and clients, and handles their concerns and inquires;

• Processes and handles incoming and outgoing mail;

• Develops and maintains various department and program-related systems and processes;

• Maintains the department’s general and archival filing system including electronic records;

• Processes relevant data and forms for programs and student records management for the department (i.e. student grade changes, exemptions, supplemental exams, class lists, correspondence);

• Arranges travel for out-of-town meetings for the Academic Chair and faculty such as car rentals, flights, hotel accommodations;

• Assists the Academic Chair with selection committees for the hiring of faculty and staff; including managing documents for the committees, preparing for the logistics of interviews, and providing hospitality when greeting applicants.

2. Assists the Academic Chair and faculty with administering and adhering to college policies and procedures:

• Distributes and ensures prompt return of a variety of student-related documents including: advanced standing, exemptions, incomplete grades, supplemental grade assignments, plagiarism. Learning contracts, prior learning assessment and PLAR recognition initiatives, withdrawals and course add/drop requests;

• Supports the administration of program assessment tools (Key Performance Indicators and course assessments);

• Attends to processes related to student enrolment management systems and procedures by locating directives and following processes and timelines as required;

• Attends to processes related to Comms course outline submission deadlines and produces Comms outline completion reports for review by the Chair;

• Acts as the departmental hub in the dissemination of accurate and timely information.

3. Organizes and attends to details relating to all department meetings:

• Communicates broadly within the department and arranges meetings for:

  • Program Advisory Committees (PAC)

  • High Risk meetings

  • Faculty/Staff meetings

  • Evaluation & Promotion / Final Grades

  • Program Quality Review

  • Student meetings

  • Outside Stakeholders

  • Canadian Association of Schools of Nursing (CASN)

• This work includes booking rooms, preparing related materials, ordering and arranging for meeting refreshments as required;

• Creates, posts and distributes minutes and other meeting-related documents;

• Maintains committee member lists;

• Supports Program Advisory Committees, collates information, provides initial drafts of annual reports and takes minutes as required.

4. Coordinates administrative deadlines

• Assists the Chair in the development of routines and procedures for the smooth function of daily operations;

• Handles inquiries and concerns regarding on-going department activities and programs.

5. Provides hospitality for and general orientation to new professors/instructors.

• Assists new professors/instructors by explaining regular procedures.

6. Performs other related duties as assigned

• Assists with College functions as required;

• Provides backup assistance when other department support staff are absent.

Required Qualifications:

• Minimum two (2) year diploma in Executive Office Administration or equivalent;

• Minimum three (3) years experience in a busy client-centered service environment operating within large complex systems. Experience in writing routine correspondence and in developing and drafting reports. Experience managing simultaneous deadlines with minimal supervision.

*This position is paid at Payband E

*Vacancy is for P21265

In this role you will help us get our famous brands to the people who love them across Canada. You’re fit and you’ve got grit. You like to win even if the only competition is yourself. You’re a team player and pride yourself on being easy-going, motivated and tough. You want a job that rewards you for your strengths with no run around, good pay and a great team culture.

Your experience includes a background in environments where teamwork is critical. You’ve worked physically challenging jobs where safety is important. We hire for attitude and train for specific skills

To learn more about the work you’ll be doing as a Warehouse Worker, please review our realistic job preview it will be referenced throughout the interview process

Compensation:

• $22.02 per hour with full-time hours and overtime opportunities

What you can expect from us:

• A working environment that puts health and safety first
• Great people and culture – proudly bring your whole self to work!
• Future opportunities. We are one of Canada’s top 10 employers of youth. Ask us more in your interview!

Responsibilities

• Schedule: Ideal Candidates are flexible to work different shifts.
• Preparing clients’ orders using an automated Voice Pick system
• Building stable, secure, and accurate pallets
• Moving products that can weigh up to 60lbs
• Loading/unloading trucks
• Performing all tasks safely and efficiently
• Completing reports
• Following team leader’s instructions with precision.

Physical demands and working conditions: 

• You can lift/carry 60 lbs. repetitively for up to 8 – 10 hours a day
• You are comfortable working in a multi-temperature environment

Qualifications

• You have a High School Diploma, Professional Studies Diploma or Equivalence
• You are a team player
• You’re physically fit
• You have basic writing and mathematics skills that allow you to complete required paperwork accurately

Additional skills you may have (not required, these are assets)

• Walkie rider or forklift experience
• Previous warehouse experience

We are hiring a Cashier for our store!

Giant Tiger Offers:

• Medical / Dental / Vision Benefits
• Store Discount
• Profit Sharing
• Safety-first environment

Cashier, Job Highlights:

• Ensures a high level of customer service at the checkouts;
• Accurately records customer transactions in electronic cash register.

Cashier, Job Requirements:

• Effective communication and interpersonal skills;
• Attention to detail.
• Strong customer service skills.

Cashier, Job Schedule:
A typical full-time schedule will consist of day shifts, two evenings per week, and alternating weekends with a schedule of 40 hours weekly. A typical part-time schedule will be a mix of days, evenings and weekends, up to 24 hours weekly.

Cashier, Physical Demands of Position:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

While performing the duties of this job, you can expect to:

• Stand and/or walk.
• Bend, twist, and squat.
• Lift and/or move up to 18 kg (40 lbs.).
• Perform tasks involving firm grasping.
• Perform repetitive tasks requiring a range of hand motions.
• Reach above shoulder height and below waist level.
• Operate equipment, including using a ladder.

Job Requisition:

JR123318

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 2 to less than 3 years
Computer and technology knowledge: Multi-line switchboard, word processing software, central reservation system (CRS)
Security and safety: Bondable and Criminal record check

Location: 2694 Brookdale Avenue Cornwall, ON K6J 5Y2
Shifts: Day, Evening, Night, Weekend, Shift, To be determined, Morning, 15:00 to 22:00
Transportation information: Own transportation and Public transportation is not available
Work setting: Hotel, motel, resort and Rural area

Physical Requirements:

• The candidates should possess a strong attention to detail, ensuring accuracy and precision in their work
• The candidates should be adept at thriving in a fast-paced environment, managing tasks efficiently
• The candidates should be comfortable standing for extended periods, as required by the job
• The candidates should be able to work under pressure, maintaining composure and effectiveness in challenging situations

Other Requirements:

• The candidates should demonstrate a strong client focus, prioritizing customer satisfaction and needs
• The candidates should exhibit dependability, ensuring consistency and trustworthiness in their work
• The candidates should possess efficient interpersonal skills, facilitating effective communication with team members and clients
• The candidates should demonstrate excellent oral communication skills in conveying information clearly and professionally
• The candidates should showcase excellent written communication skills for effective documentation and correspondence
• The candidates should be flexible, adapting to changing circumstances and tasks as required
• The candidates should exercise good judgment in decision-making and problem-solving situations
• The candidates should be organized in their work, maintaining order and structure in tasks and responsibilities
• The candidates should be reliable, consistently delivering on commitments and tasks
• The candidates should be team players, fostering collaboration and positive interactions within the team

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to register arriving guests, assign rooms, and process group arrivals and departures
• The candidates should be able to take, cancel, and change room reservations, provide information on hotel facilities and services, and offer general information about points of interest in the area
• The candidates should be able to investigate and resolve complaints and claims, process guests’ departures, calculate charges, and receive payments
• The candidates should be able to balance cash, complete balance sheets, cash reports, and related forms, and maintain an inventory of vacancies, reservations, and room assignments
• The candidates should be able to follow emergency and safety procedures, perform clerical duties such as faxing, filing, and photocopying, and answer the telephone, relay telephone calls, and messages
• The candidates should be able to assist clients/guests with special needs, handle wake-up calls, perform light housekeeping and cleaning duties, and provide customer service

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume and Cover letter) through the below-mentioned details

By email
sandra@super8cornwall.com

In person
2694 Brookdale Avenue
Cornwall, ON
K6J 5Y2
Between 08:30 a.m. and 04:30 p.m.

Be prepared for the screening questions. Include answering the following questions while applying:

• Are you available for the advertised start date?
• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Position Purpose
Reporting to the Lead Officer, Administrative Support, the incumbent performs a variety of activities to support the financial operations of the sector while ensuring compliance with related policies and procedures. Assists with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

• Financial Transactions: Perform activities such as data entry, book keeping, record keeping, verification and reconciliation to support ongoing financial operations while ensuring compliance with established policies. Participate in the budget planning exercise by monitoring and responding to inquiries about financial activity. Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations. Administer petty cash for the sector.
• Payroll: May be required to provide backup support for payroll transactions to support ongoing operations during the absence of more senior resources. 
• Reporting: Provide various simple- to moderately-complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.è
• Records Management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes. Maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.

What you will bring:

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience in producing reports.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Bilingualism – French and English (spoken and written).

#LI-Onsite

The Payroll Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing payroll and general administrative support for the Ottawa location.

Responsibilities

• Timecard reviews and adjustments
• Generate and facilitate review of CCO, CATS report weekly
• Generate employee roster report and facilitate review
• Facilitate tracking of pay progression and make adjustments as needed
• Track and flag sick/vacation usage to departments leaders
• Invoice payment and tracking
• VISA imaging and allocation
• Process invoices on APS
• Follow up on open POs to ensure we are receiving invoices on time
• Manage badge accesses into the building
• Lead day one (1) onboarding for new hires / seasonal hires
• Filing GCS, quality, and safety documentation
• Maintaining key safety and quality trackers
• Provide ongoing support for the Ottawa Team

Qualifications

• Three – five years of administrative experience required
• Successful completion of an administrative/office management program preferred
• Successful completion of high school diploma required
• Professional accomplishments that reflect self-motivation and initiative 
• Strong computer skills in Word, Excel, PowerPoint required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and strong organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity
• Experience with payroll and invoicing programs
• Previous Payroll experience an asset
• Kronos and SAP experience an asset
• Microsoft office experience required

Application Close: 05/12/2024

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing       
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided
Own tools/equipment: Uniform
Security and safety: Criminal record check

Location: 61 Drummond St W, Perth, ON K7H 2K5
Shifts: Day, Evening, Weekend, Shift, Flexible Hours, Early Morning, Morning
Work setting: Blow drying, Hair braiding, Iron waving/curling and Relaxing

Physical Requirements:

• The candidates should be capable of working in a fast-paced environment
• The candidates should be able to work under pressure, be adept at meeting tight deadlines, and should be comfortable with repetitive tasks
• The candidates should be capable of handling heavy loads, and be physically fit and capable of meeting demanding physical requirements
• The candidates should have a strong attention to detail, be comfortable with a combination of sitting, standing, and walking
• The candidates should be comfortable with tasks that involve bending, crouching, and kneeling, and should be non-smoking

Other Requirements:

• The candidates should possess efficient interpersonal skills, excellent oral communication
• The candidates should demonstrate initiative, be a team player, and should uphold values and ethics
• The candidates should exercise good judgment, and should be organized, punctual, reliable, flexible, client-focused, and dependable

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to sweep, mop, wash, and polish floors
• The candidates should be able to dust furniture, vacuum carpeting, area rugs, draperies, and upholstered furniture
• The candidates should be able to make beds and change sheets, distribute clean towels and toiletries, and should be able to stock the linen closet
• The candidates should be able to clean, disinfect, and polish kitchen and bathroom fixtures and appliances
• The candidates should be able to disinfect operating rooms and other areas, handle and report lost and found items
• The candidates should be able to attend to guests’ requests for extra supplies or other items
• The candidates should be able to provide basic information on facilities, pick up debris and empty trash containers, and wash windows, walls, and ceilings
• The candidates should be able to clean changing rooms and showers,  address customers’ complaints or concerns, and perform light housekeeping and cleaning duties
• The candidates should be able to mend clothing and linens, launder clothing and household linens, and should be able to carry and replace linen

Benefits:

• The candidates will get financial benefits and gratuities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details

By email
eh@ajccanada.com

Include this reference number in your application

2498496

Position purpose:

Provides administrative support for services under the office of the JD program assistant dean, including the Common Law Students Centre, the Common Law Admissions Office and the Common Law Professors’ Support Office. Helps ensure they operate smoothly and assists with implementation of activities and projects, while complying with University and Common Law Section policies and procedures.

In this role, your responsibilities will include:

• Customer service: Receives, informs and redirects clients. Responds by phone, in person and by email to requests for information directed to the Student Centre, the Admissions Office and the Professors Support Office. Ensures that information and requirements are communicated effectively and fully understood, according to established priorities. Helps with determining external and internal clients’ needs, assessing them and solving problems, to offer high-quality service in keeping with Faculty standards and the University’s vision.

• Case management: Develops and maintains an efficient filing and records management system to safeguard file confidentiality and ensure that complete, accurate documents are available for future reference or auditing. Co-ordinates record archiving. Maintains a reminder system for files requiring follow up. Co-ordinates, prepares and implements the teaching evaluation undertaking for full- and part-time professors.

• Administrative writing: Writes and edits documents based on templates and co-ordinates translation of administrative correspondence. Offers administrative support as needed for admission- and academic-related activities, such as managing exams, compiling and entering grades, and deciding on applications to Common Law Section programs.

• Report production: Conducts analysis and research. Compiles data, statistics and other information, to produce reports that enable discussion, decision-making, special projects and activities.

What you will bring:

• Postsecondary education in administration or an equivalent combination of education and work experience, preferably in a postsecondary setting  

• Three years’ demonstrated experience in an administrative position

• Knowledge of undergraduate law programs

• Knowledge and experience regarding interpreting, communicating and applying policies, procedures and processes

• Experience in managing administrative tasks

• Experience in gathering and analyzing data and in writing administrative and statistical reports

• Experience in solving problems independently

• In-depth experience providing client service

• Experience using Microsoft 365 applications, Windows and the internet

• Knowledge of student information and communication systems (including Talisma) (an asset)

• Ability to deal with conflicting priorities and meet strict deadlines in a fast-paced work environment

• Organizational and analytical skills, excellent judgment and attention to detail

• Good listening skills, sense of professional ethics and awareness of the need to maintain confidentiality

• Commitment to reconciliation, decolonization, equity, diversity and inclusion

• Bilingualism — English and French (spoken and written)