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At Canadian Natural, we are dedicated to driving innovation and excellence in the energy sector. As a recognized leader in Canada’s energy industry, we operate one of the strongest and most diversified asset portfolios of any independent energy producer in the world. 

The Administrative Assistant directly reports to and support the Senior Vice President for Commercial Operations & Corporate Development.

As a key focal point and primary point of contact, you will act as an extension of the Senior Vice President – Commercial Operations & Corporate Development and team for internal and external contacts on all matters. You will be responsible for leading important projects and initiatives, handling day-to-day team workflows and communications, uniting and liaising with stakeholders across the organization, managing deadlines, and building effective working relationships throughout the company. 

• Job location: Calgary, Alberta
• Shift schedule: 5 x 2, Monday – Friday, 8-hour shifts
• Application deadline: April 14, 2025 

Key Accountabilities:

• Administrative Support: 
  • Manage and maintain the Sr. VP’s calendar, including scheduling meetings, appointments, and travel arrangements
  • Prepare meeting agendas, documents, and presentations, ensuring all necessary materials are available in advance
  • Handle confidential information with discretion and professionalism; Coordinate and prioritize incoming requests and tasks on behalf of the Sr. VP
• Communication Liaison: 
  • Act as the primary point of contact between the Sr. VP and internal/external stakeholders, including senior executives, clients, vendors, and partners
  • Draft and edit correspondence, emails, and reports for Sr. VP’s review, ensuring clear, concise, and professional communication
  • Coordinate and follow up on action items from meetings and ensure timely execution
• Project Management: 
  • Assist with preparing reports, analyzing data, and creating presentations for internal and external meetings; manage multiple projects simultaneously while ensuring deadlines are met
• Event Planning and Coordination: 
  • Organize and manage executive-level meetings, conferences, and off-site events; handle logistics, coordinate attendee lists, and assist with on-site management; prepare post-event reports and summaries for Sr. VP’s review
• Operational Efficiency: 
  • Implement processes to improve workflow and operational efficiency within the Commercial Operations department
  • Proactively identify potential issues or challenges and present solutions to enhance the Sr. VP’s effectiveness and efficiency; assist with travel, expense reporting, and budgeting as required

What you Bring to the Role: 

• 12+ years of related Executive Assistant or Chief of Staff Experience supporting Senior Management or C-Level Executives. 
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), project management software, and other relevant tools (video conferencing, Adobe Acrobat, WebEx, scanners, and telephone conferencing)
• High level of emotional intelligence, ability to collaborate and build trusting relationships while managing sensitive and confidential matters with discretion
• Robust business acumen demonstrated in building and reviewing executive level and strategic presentation. 
• High level of integrity and the ability to work under pressure in a fast-paced environment.
• Bachelor’s degree or Business Diploma or equivalent an asset
• Experience in Oil & Gas, management consulting, commercial operations or law office an asset
• Familiarity with and understanding of Commercial Operations, Supply Management (Contracts, Procurement), Materials Management and the Oil & Gas industry as asset

What We Offer:

• Competitive salary, stock options, company matched stock savings plan, annual bonuses
• May be eligible for relocation pursuant to Canadian Natural’s Relocation Policy
• 100% Employer paid extended Health, Dental and Vision Benefits 
• Health & Wellness Spending Account
• Multiple volunteer opportunities within the community
• Employee & Family Assistance Program
• Access to online learning platforms for continuous learning and development
• Paid vacation and time off during Christmas week and summer Fridays

Overview

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Overview

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Overview

Overview

Administrative Coordinator

Full-time

Edmonton, AB (In-person)

Shift: Sunday to Thursday, 9:00pm to 5:00am

The Administrative Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives. This position is responsible for customer service, booking appointments, processing brokers’ pay and other administrative projects.

How You’ll Help: 

• Interpret Bill of Lading/POD information and accurately update the AS400/Centerline System to create and/or revise an existing probill.
• Rate and Audit the rates to ensure billing is accurately invoiced
• Assign the accurate bill to customer in the AS400/Centerline System
• Release and/or update errors with EDI (Electronic Data Interchange) files into Billing Queue
• Scan and index Bills of Lading and Proof of Delivery documentation into DataMagine/Server
• Extract various reports from the AS400/Centerline system, validate information for accuracy and action items as required
• Generate and distribute invoices and/or supporting documents via mail, email and web portals
• Release invoices from system within established guidelines
• Contact customer to validate email/mailing address and/or discuss invoice options, as required
• Validate, create and/or update Customer Master accounts and set invoice options according to established protocols
• Track non-standard customer invoice requirements
• Escalate issues within established guidelines to ensure accurate invoicing
• Investigate reoccurring invoice issues to get to the root cause. Work with all levels of the business, as well as, external customers to implement sustainable solutions
• Collaborate across internal departments to ensure invoices are created/updated accurately within the timelines set forth by the business
• Maintain positive customer relationships; both internally and externally
• Exhibit leadership at all times, be accessible and approachable to all Billing Team members
• Other related duties may be required to support the Administration Team

Your Skills and Experience:

• Minimum of secondary education
• Post-secondary education in business administration or related field, an asset
• A suitable combination of education and experience may be considered
• Minimum one year experience in an office environment
• Previous Transportation experience is preferred
• A suitable combination of education and experience may be considered
• Excellent verbal and written communication skills
• Computer skills – accuracy, MS products; AS400 experience, an asset. Must possess the ability to learn new software
• Demonstrated interpersonal and customer relationship skills
• Strong analytical and problem solving skills, particularly numerical
• Detail orientated with the ability to work accurately in a high volume, fast paced environment.

Facility Location- Calgary  

Posting Locations - Calgary; Golden

Job Function - Field Operations 

Employee Type -  Regular Employee FT  Hourly 

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