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The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).  Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management, Invoice Processing and Vendor Management.

The Property Services Coordinator is the primary point of contact with various service providers and shares responsibility for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

Operations:

• Processes service requests received by telephone, e-mail and personal visits and maintains a database of such requests to meet reporting and analysis requirements.
• Ensures contractual services are issued against corresponding PO (purchase order) and on demand services issued to WO (work order).
• Prepares and publishes tenders as required and ensures all work orders are scheduled and completed on time.
• Completes forms as required for various departments – such as RFQs, building advisories, AHJ (Intelex), diesel fuel-call up, etc.
• Develops scopes of work and requests quotes from service providers where required.
• Uploads all applicable documentation to work orders for reporting and auditing purposes.
• Coordinates with contractors and building technicians to ensure proper work order and procurement processes are followed.
• Reviews monthly Preventative Maintenance work orders. Ensures PM’s are dispatched appropriately and are scheduled and completed prior to month end.
• Administers and monitors service contracts including cleaning and reviews vendor/contractor performance.
• Prepares monthly summaries of expenses with supporting details and resolves errors or inconsistencies in expenses from the general ledger.
• Schedules, coordinates & completes cleaning inspections to guarantee best-in-class image is upheld at all times; reports and follows up on deficiencies with cleaning contractor (travel may be required).

Health and Safety:

•  Responsible for the safety of all employees and contractors by ensuring all health and safety policies and procedures are being followed and work permits are in place for all work being conducted.
• In the event of accident informs immediately according to Company procedure. Prepare incident reporting.
• Ensures compliance to all BGIS and Clients’ and Legislated HSE and Safety Code Compliance and ensures PPE is being used as appropriate.
• Contributes to a strong, healthy and safe work environment by promoting a positive H&S culture. Attends safety meetings.
• Completes all corporate safety training.
• Sends, receives, reviews, and tracks H&S documentation.
• Manages time & space of building activities to ensure no conflicting safety hazards.
• Verifies client security requirements and ensures service providers are compliant prior to entering client space.

Communication/Customer Services:

• Prepares and communicates the PO’s to managers and suppliers; receives PO’s to approve payment for work completed at the correct cost.
• Establishes and maintains working relationships with Clients and service providers.
• Works with the Client/Tenant Organizations to ensure continued communication from BMP process to operational/project activities and issues. Addresses all concerns and ensures an integrated approach with all parties.

Service Contracts / Financial Management:

• Reviews demand work orders to determine if billable or non-billable.
• Reviews and investigates problem invoices and report findings to Management in a timely manner; follows up with contractors to ensure accuracy of invoicing and ensures proper billing procedures are followed.
• Prepares accurate information and various reports for Finance and Management as requested.
• Reviews daily, weekly, monthly financial reports to ensure accuracy of reporting.

Communications:

• Communication involves some clarifications or addressing the service requests, providing instructions, training, explaining the approach.

Problem Solving and Innovation:

• Work requires understanding the nature of the challenge, analyzing the data and addressing it by choosing the most appropriate course of action. Sometimes the course of action needs to be determined very quickly, and solutions might require knowledge of 1-3 software applications.   

KNOWLEDGE & SKILLS

• High School Diploma with up to 1 year of relevant experience in office administration / service coordination.
• Excellent interpersonal skills.
• Strong customer-oriented skills.
• Good communication skills (verbal/written).
• Ability to work collaboratively within a team environment.
• Ability to work on numerous concurrent tasks and client requests.
• Knowledge of tendering processes as asset.
• Good computer skills, Microsoft Office & Oracle Cloud an asset.
• Knowledge of financial management software an asset.

Licenses and/or Professional Accreditation

• None required.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

Overview

Overview

We are seeking FULL TIME / SECURITY GUARD FOR CALGARY AREA.  

* Must have a valid Alberta Security Guard License

* Must have a driver license and own vehicle (Preferred) 

* * Must be available for the schedule listed below

Shift Opportunity:

WEDNESDAY TO SUNDAY  FROM 2330 - 0730

PAY RATE  - $18.50 PER HOUR

We value diversity and inclusion and encourage all qualified people to apply.

https://www.securitas.ca/careers/security-guard 

The posting will remain open until filled.

RESPONSIBILITIES:

• Observes and reports activities and incidents at an assigned client site, providing for the security and safety of client property, its assets, and personnel.
• Makes periodic patrols to check for irregularities and to inspect protection devices and fire control equipment.
• Preserves order and may act to enforce regulations and directives for the site pertaining to personnel, visitors, and premises.
• Controls access to client site or facility through the admittance process.
• Patrols assigned site on foot or in vehicle; checks for unsafe conditions, hazards, unlocked doors, security violations, blocked entrances and exits, mechanical problems, and unauthorized persons.
• Satisfies client needs by providing excellent customer service while minimizing risk to the client's property and assets.
• Monitors intrusion detection systems using automated alarm and video monitoring software.
• Uses computer systems and software to monitor sites and complete basic trainings.
• Protects evidence or scene of incident in the event of accidents, emergencies, or security investigations.

QUALIFICATIONS: 

• Valid provincial Security Guard License
• Working knowledge of security operations and procedures
• Reliable means of transportation
• Excellent organizational skills
• Able to write routine correspondence, including logs and reports
• Basic computer skills such as the ability to use Microsoft Office.
• Able to walk, stand, and conduct patrols
• Must have excellent customer service and communication skills
• Must have valid driver license and vehicle
• First Aid/ CPR is considered an asset

OTHER BENEFITS:

• Free uniform
• Virtual training
• On the job training
• Top industry rates of pay
• Continuous learning opportunities

What’s in it for you?

• Business hours: Monday to Friday (Evening and weekend overtime on-call rotation)
• Comprehensive benefits with premiums fully paid for by the company for the “Core” package starting the first day of employment.
• Career development and training opportunities
• Life insurance, disability and wellness program
• Retirement savings programs including RRSP and DC pension with up to 5.25% employer contribution
• Paid vacation and sick time and day off on your birthday!
• Bonus programs that include annual performance and profit sharing
• Employee discounts on top brands of plumbing and HVAC/R products
• Education reimbursement for employees
• Employee referral program
• Safety shoe reimbursement

What you will do:

• Complete all job-related paperwork (i.e.; Field service report, QMS documentation, HSE documentation, time sheets, etc.) and hand in daily
• Maintain a minimum required vehicle stock of repair parts
• Operate company vehicles in a safe and courteous manner
• Ensure daily/monthly vehicle inspections and maintenance are completed
• Care and maintenance of company tools and equipment
• Ability to work collaboratively and independently on customer site
• Manage sub-contractors such as vacuum truck and crane services
• Document detailed information about repair requirements, site pictures, parts used and time worked then hand into Service Administrator daily
• Ability to troubleshoot problems and assess solutions
• Complete repairs on-site whenever possible
• Safely remove and bring back to shop for repair when on site repair is not an option
• Complete start-up, preventative maintenance, troubleshooting, repair, removal and installation (including): Pumps (Inline, end suction, booster, fire, column): Mechanical seal replacement, Blanking, Start-up, Motors: Shaft and gear alignment, Portable motor analysis, Fans and Blowers: Balancing, Vibration analysis, Variable Frequency Drives: start-up
• Read diagrams, schematic drawings and service manuals to determine work procedures
• Provide information on parts, labour and details of how job will be completed for estimating purposes
• Safe and proper inspection, operation and maintenance of confined space, fall protection, lifting equipment and company owned tools and equipment
• Maintain a clean work space free of hazards such as slips, trips and falls
• Review and follow all Safe Work Practices, Safe Job Procedures and Code of Practices
• Supervise and mentor assigned Apprentices

Working Conditions:

• Customer site environment
• Extreme heat/cold
• Driving

Physical Requirements:

• Standing for longer periods of time
• Lifting, pulling, and pushing (up to 50 Lbs. required – over 50 Lbs. discretionary)

What will you bring:

• Journeyman or 3rd/4th year Millwright
• High School Diploma
• Forklift certification
• Safe lifting and rigging
• Confined space entry and monitoring
• Fall protection
• First Aid Training
• Effectively communicate information
• Above average Organizational skills

Each resume submitted gets individually reviewed by our team and retained for 24 months if other new and exciting opportunities arise that match your skills and qualifications.

Please note: This position requires the result of a satisfactory criminal record check.  A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position.

Overview

Location 3508 32 Ave NE suite 217 Calgary, AB T1Y 6J2
Workplace information On site
Salary 35.50 hourly / 30 to 40 hours per Week
Terms of employment Permanent employment / Full time
Starts as soon as possible
Vacancies 1 vacancy

Overview
Languages: English
Education: Secondary (high) school graduation certificate
Experience: 2 years to less than 3 years
On site: Work must be completed at the physical location. There is no option to work remotely.

Additional information
Personal suitability
Ability to multitask
Organized
Team player
Accurate

Job Requirements:
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents

How to apply
Direct Apply
By Direct Apply

By email
[email protected]

By mail
3508 32 Ave NE suite 217
Calgary, AB
T1Y 6J2

Required languages: English

Education level: Secondary (high) school graduation certificate

Required skills: N/A

Closest intersection: N/A