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Main Purpose and Function

The Office Support Clerk III works independently and as part of a team. This position performs varied clerical work including work related to, but not limited to, reception, time entry, equipment maintenance, database maintenance, ordering of office supplies and a variety of clerical duties to primarily support the Social Policy team.

The position reports to the Manager, Administrative Services with direct supervision from the Admin Coordinator of Social Policy and Projects within Arts, Culture and Community Services.

Specific Duties and Responsibilities

• Formats and proofreads Council Reports, announcements, application forms, guidelines, e-mails and other standard grant-related correspondence.
• Provides support to Council Reports authors on VanDocs and SharePoint activities; ensures submission deadlines are met; contributes contents/data for appendices if needed.
• Prepares monthly reports of RTS (Report Tracking System) information.
• Supports all administrative aspects of multiple grants streams and projects.
• Creates and edits grant application and criteria forms in Word and/or in other software/grant management systems.
• Prepares application invitations, monitors grant application intakes, e.g. managing the Social Policy Grants e-mail account, photocopying, checking for completeness of required attachments, following up and communicating with applicants;
• Maintains a database (MS Access, MS Excel or other software/grant management system), designs queries to generate statistical/analytical reports, designs forms with comments and conditions.
• Maintains conditions and key milestones, and works with planners to ensure conditions are met.
• Uses SAP to create new order numbers, initiate release of grant funding, honorariums, track grant payments (with subject to conditions), processes returned and cancelled cheques, cheque and Electronic Fund Transfer (EFT) disbursements, recurring payment reports, vendor information, and other functions.
• Coordinates with Financial Services, ACCS to prepare the year-end carry forward for unpaid grants.
• Assists with the administration of grants budget, coordinates with Planners and Financial Services to maintain up-to-date budgets, including payments to-date, remaining balances and total budget per stream.
• Monitors and updates the Social Policy Grant websites to ensure that they contain up to date and timely information, and liaises with IT Web Services to maintain content.
• Develops and maintains a Social Policy grant Outlook calendar to ensure that planners are kept informed of all key grant dates, e.g. application deadlines and grant payments.
• Maintains and manages department mailboxes on regular basis.
• Organizes all grant meetings, events and workshops from booking venue/conference room, preparation of material, providing supplies, placing catering orders, to clean up.
• Liaises with the public to answer basic questions related to grant application deadlines and the application process, and forwards more complex inquiries to planners.
• Takes meeting minutes and transcribes notes for key events such as grant deliberations and other meetings consisting of City staff and/or members of the public; responds to 311 queries in relation to grants.

• Acts as the primary Departmental Time entry duties, checking staff quotas, maintaining attendance book; producing and filing time entry reports.

• Provides administrative support by answering calls, screening calls, and processing confidential information.
• Organizes community engagement meetings, events and workshops from booking venue/ conference room, preparation of material, providing supplies, placing catering orders, to clean up.
• Posts, maintains, reconciles and balances all project-related invoices including tracking in a database, follow-up with vendors, completing and submitting requests for service forms, and tracking contracts and payments using a variety of computer software and databases.
• Develops and maintains project files, codes and indices necessary for the organization and categorization of diversified and complex paper and virtual files.  Advises and assists Project Lead on contract or payment issues, discrepancies, deadlines, etc. and is responsible for following up to secure appropriate information to effect necessary adjustments.
• Provides backup support for other clerical team whenever absences coverage as required.
• Performs other duties/responsibilities as assigned.

Qualifications
Education and Experience:

Completion of 12th Grade including or supplemented by courses in commercial and administration subjects and sound related experience in moderately complex administrative work experience, or equivalent combination of education, training and experience.

Knowledge, Skills and Abilities:

• Thorough knowledge of business English, spelling, punctuation, and business math is required.
• Knowledge of modern office equipment (e.g. voicemail, scanners, multi-purpose photocopying machines, laptops, projectors, etc.) is required.
• Sound knowledge of departmental and other policies, regulations, rules, procedures and practices that relate to the position occupied or which govern worksite activities and employee behaviour.
• Advanced knowledge of software programs such as MS Office Suite (Word, Excel, Outlook, and PowerPoint) is required.
• Working knowledge of SAP, Sharepoint and the City’s Procurement Policy as it relates to contracting and invoice.
• Excellent communication, interpersonal and organizational skills are a necessity, as this position requires written, telephone, and tactful in-person interaction with team members and the public. 
• Strong organizational skills and the ability to prioritize work assignments in order to meet multiple deadlines.
• Ability to work with accuracy and attention to detail.
• Ability to understand and interpret oral and written instructions and communicate effectively both verbally and in writing.
• Ability to establish and maintain effective working relationships with staff of various civic departments and representatives of outside agencies.
• Ability to work proactively and independently within the duties/responsibilities to identify areas that need added attention or change.
• Ability to work under pressure and establish work priorities, to multi-task, and to develop and maintain effective work procedures and processes.
• Familiarity with specific CoV records management systems (e.g. VanDocs and VanRims) will be an asset.
• Ability to work independently and collaboratively as part of a team.

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

The City’s COVID-19 vaccination policy is currently suspended and as a result, vaccination against COVID-19 is not required at this time. However, should circumstances change and the City deem it necessary to re-introduce such policy, you may be required to provide proof of vaccination against COVID-19 in order to be eligible to continue performing your duties.

Business Unit/Department: Arts Culture Community Service (1200) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: April 2024 

Position End Date: May 2025

Application Close: February 16, 2024

Vancouver Fire and Rescue Services (VFRS) is committed to being the international leader in fire, rescue, community risk reduction, and staff safety and wellness. Located on the traditional, ancestral and unceded lands of the the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Sel̓íl̓witulh (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working to be the greenest city in the world. Named among Canada’s Top Employers, and Canada’s Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our team and being part of a dynamic, exciting, inclusive and rewarding workplace.

VFRS employs over 850 people, has 20 fire halls, a training site, and two fire prevention offices. In addition to fire suppression, VFRS provides pre-hospital care, vehicle rescue, marine response, hazardous materials response, technical rescue, and many other emergency services in Vancouver. We work to create safe communities through public education for all ages, fire prevention and inspection services, and by working closely with partner agencies and community groups.

Application Close: Open until vacancies filled

Business Unit/Department: Fleet & Equipment Services/Vancouver Fire Rescue Services 

Affiliation:  Union Local 18 

Employment Type: Regular Full Time (RFT) 

Position Start Date: March 18th  2024

Position End Date: N/A 

Salary Information: Remuneration includes a bi-weekly salary of $4,619.54 (based on the 2023 hourly rate of $60.35, 40 hours per
week. This position offers a strong benefits and vacation package. This is a unionized position and falls under the jurisdiction of IAFF Local 18.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be capable of working in a fast-paced environment, willing to perform repetitive tasks, and prepared for physically demanding work
• The candidates should demonstrate attention to detail and be comfortable with bending, crouching, and kneeling

Other Requirements:

• The candidates should exhibit flexibility and show initiative
• The candidates should be reliable team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to sweep, mop, wash, and polish floors, dust furniture, and vacuum carpeting, area rugs, draperies, and upholstered furniture
• The candidates should be able to make beds, change sheets, distribute clean towels and toiletries, and stock the linen closet
• The candidates should be able to clean, disinfect, and polish kitchen and bathroom fixtures and appliances, handle and report lost and found items, attend to guests’ requests for extra supplies or other items, provide basic information on facilities, pick up debris, and empty trash containers, as well as wash windows, walls, and ceilings

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

By mail
#1 Juniper Way, Box 3449
Banff, AB
T1L 1E1

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be able to handle weights up to 23 kg (50 lbs)

Other Requirements:

• The candidates should demonstrate efficient interpersonal skills and be team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada

• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to clean crops, clip plants as needed, and deleaf plants as required
• The candidates should be able to grade produce according to quality standards, mix fertilizer for crops, and plant, cultivate, and irrigate crops
• The candidates should be able to pick stones and/or wood from fields, weed fields as necessary, and fertilize and spray crops
• The candidates should be able to harvest crops when ready, operate and maintain farm machinery and equipment, and examine produce for quality and prepare it for market
• The candidates should be able to sort and pack fruits and vegetables, pick row and orchard crops, and load, unload, and transfer crates, supplies, farm produce, livestock, and poultry
• The candidates should be able to clean the work area regularly

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be willing to perform repetitive tasks and be prepared for physically demanding work

Other Requirements:

• The candidates should demonstrate efficient interpersonal skills

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to load, unload, and transport construction materials, assist in framing houses, erecting walls, and building roofs, and clean and pile salvaged materials
• The candidates should be able to remove rubble and other debris at construction sites

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 2 years
Area of specialization: School age (6 – 12 years) and Kindergarten age (4 – 5 years)
Credentials: CPR Certificate and First Aid Certificate

Work setting: Employer’s home

Physical Requirements:

• The candidates should be prepared for physically demanding tasks and be capable of handling heavy loads
• The candidates should be willing to perform repetitive tasks and work effectively under pressure
• The candidates should be able to handle weights up to 9 kg (20 lbs)

Other Requirements:

• The candidates should prioritize client focus, exhibit flexibility, and demonstrate initiative
• The candidates should exercise good judgment, be organized, reliable, and team players

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to assume full responsibility for the household in the absence of parents and perform light housekeeping and cleaning duties
• The candidates should be able to travel with the family on trips, assist with child supervision and housekeeping duties, and bathe, dress, and feed infants and children
• The candidates should be able to discipline children according to the methods requested by the parents, instruct children in personal hygiene and social development, and keep records of daily activities and health information regarding children
• The candidates should be able to maintain a safe and healthy environment in the home, organize activities such as games and outings for children, and prepare and serve nutritious meals
• The candidates should be able to supervise and care for children, take children to and from school and appointments, and tend to the emotional well-being of children

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be accustomed to tight deadlines and be capable of handling heavy loads, up to 23 kg (50 lbs)
• The candidates should be prepared for physically demanding tasks and willing to work overtime when required, demonstrating the ability to work effectively under pressure

Other Requirements:

• The candidates should prioritize client focus while being team players and demonstrating dependability

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to load, unload, and transport construction materials, mix, pour, and spread materials, and assist heavy equipment operators
• The candidates should be able to assist in aligning pipes during pipeline construction, clean up chemical spills and other contaminants, and remove rubble and other debris at construction sites
• The candidates should be able to tend or feed machines or equipment used in construction

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 2 to less than 3 years

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to prepare dough for pies, bread, rolls, and sweet goods, batters for muffins, cookies, and cakes, and icings and frostings according to recipes or special customer orders, bake mixed dough and batters, and frost and decorate cakes and baked goods
• The candidates should be able to train staff in the preparation, cooking, and handling of food, draw up production schedules, and ensure that the quality of products meets established standards
• The candidates should be able to inspect kitchen and food service areas, operate machinery, and organize and maintain inventory

Benefits:

• The candidates will get health care plan

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Key Responsibilities

Skills, Knowledge and Expertise

Job Purpose:

The Private Banker possesses strong knowledge of customized commercial lending, risk management, financial products and services, wealth management and retail lending. The incumbent has comprehensive experience and product knowledge to deliver service and customized lending solutions consistent with high net worth client needs.

This position focuses on generating new clients and the cross-sell, up-sell, and retention of existing high value Wealth Management clients. Responsible for identifying high net worth prospects with complex lending needs in target markets, developing acquisition strategies, growing relationships, maintaining a sustainable prospect sales pipeline, conducting sales calls and qualification of opportunities based on customer information and due diligence.

The incumbent manages approximately 150 high net worth households. The role is a key business development position with elevated new business objectives for lending, fees, deposits and referrals to business line partners.

Is this role right for you? In this role you will:

1.Lead Portfolio Management and Risk Mitigation by:

• Working directly with Retail credit adjudication (ACE) or with Wealth Credit Solutions for customized credit, negotiate standard Bank terms, conditions, structuring fees, interest rates and documentation.
• Providing relationship banking and the highest quality of administrative support to a portfolio of complex, high net worth clients
• Using knowledge of Scotiabank's diverse products and services to anticipate client needs and proactively deliver solutions through referrals to other Bank partners.
• Managing client relationships to ensure that credit facilities and accounts are operating satisfactorily.
• Proactively identifying and mitigating problem loans, including bringing potential problems under correspondence as soon as identified.
• Acting as the client's Primary Relationship Manager (PRM) by utilizing the Financial Planning process to develop an in-depth understand of the client's needs, and maintaining SPCG service standards regarding proactive contact, and maintaining the client contact database.
• Serving as a conduit for referrals to the SPCG Team of Experts, and developing multiple service client relationships based on formalized client strategies.
• Acting as a key member of the Centre's Team of Experts, proactively identify and implement strategies to address client needs

2.Drive business development, maintaining a strong market profile with assigned partners and business channels:

• Actively marketing customized Private Banking credit solutions (Total Wealth Credit Solution), to support wealth creation or diversification strategies, insurance solutions, currency and interest rate risk management.
• Developing and executing new business strategies to attract and retain high net worth clients. Develop client management plans and make referrals that result in deeper client relationships.
• Develop an in-depth understanding of client needs and proactively make referrals to: Private Investment, Counsel, Scotiatrust, ScotiaMcLeod, Hollis Wealth, Commercial and Retail Bank.
• Identifying prospects and referrals from internal and external networks/ COI's
• Maintaining a strong prospect sales pipeline, conducting sales calls and qualification of opportunities based on effective due diligence.
• Engaging and informing client management partners as to changes in client information and priorities.

3.Maintain Operational Effectiveness by:

• Ensuring daily and periodic management controls are in place and effective
• Monitoring non-interest expenses against planned budgets, ensuring that the Manager, Client Services has appropriate and reasonable explanations for variances
• Providing direction, guidance and support to the Manager, Client Services as required, through coaching and periodic participation in Service Meetings and Skill Buildings sessions
• Reviewing and resolving client concerns and issues and ensure that the Bank's Customer Complaint Resolution Process is in place and effective.
• Ensuring strict adherence to Bank security procedures, including assigned authorities and limits
• Ensuring compliance with regulatory requirements and guidelines, including Privacy, Anti-Money Laundering/Anti-Terrorist Financing, FCAC, Know Your Customer, CDIC, Occupational Health & Safety
• Reporting fraudulent activities, unusual occurrences, issues, deficiencies, or trends as applicable

4.Manage Credit Risk management by:

• Fulfilling all retail credit requests through retail adjudication processes or working with the Wealth Credit Solutions team to develop commercial/customized credit proposals
• Ensuring credit facilities operate within authorized terms and conditions
• Ensuring the Bank's exposure is protected by way of adequate security requirements (if required) and appropriate credit conditions, resolving any issues that may arise. When applicable, escalate concerns to the Team Lead
• Developing sound commercial underwriting skills
• Ensuring security documentation is accurately prepared, complete, registered and renewed as required

5.Contribute to the effective functioning of the Private Banking and Centre team by:

• Participating actively in team learning development activities and team performance achievements
• Building effective working relationships across the team and with various business line and corporate function contacts
• Maintaining a high level of customer service
• Facilitating a culture of open and honest communication
• Actively participating and contributing to touch bases and team meetings
• Encouraging the generation of new ideas and approaches
• Actively share knowledge and experience to enhance the development of all team members
• Developing and executing a meaningful employee development plan

Do you have the skills to enable you to be successful in this role? We would love to work with you if you have:

• Minimum 5 years of commercial lending experience and 10 years banking experience
• Established network of High Net Worth clients in the Canadian Banking industry
• The incumbent must have at 3 to 5 years of Managerial Commercial and/or Retail Banking experience, dealing with high net worth clients and sophisticated financing requirements.
• Must be an experienced banker with exceptional interpersonal, leadership and business development skills
• University degree (BComm, MBA , CFA), in addition to industry courses (eg. CSC, PFP, CFP)