Posting Period: 27-Jun-2024 to 11-Jul-2024

Reporting to the Director, the Administrative Assistant performs a variety of specialized senior level administrative, secretarial and/or program related functions for the Director and the Section's management team in the performance of senior management functions. 

The primary functions associated with this position include but are not limited to:

• Performs specialized and senior level administrative tasks; including preparation, investigation, research, review, and the overseeing of projects.
• Communicates with various internal divisions in the coordination of projects and/or activities and liaises with external parties on administrative matters on behalf of the Director.
• Identifies, screens/prioritizes issues and initiates responses on behalf of the Director.
• Prepares and composes documents, summaries and reports.
• Prepares draft agendas, attends meetings, takes/transcribes/distributes minutes and provides status report to Director on followed-up action items.
• Coordinates special events, workshops; coordinates meetings and schedules, and adjusts workplan to meet unscheduled events; organizes/coordinates and attends Management Team Meetings and monthly Manager Meetings.
• Provides work direction, training and guidance and acts as a resource to support/clerical staff.
• Reviews correspondence and documents for accuracy and conformity to policies and procedures and signing authorities.
• Locates/extracts and consolidates information required in reports and correspondence.
• Undertakes research/analysis and prepares reports on the various issues/findings.
• Organizes and maintains Director’s filing system.
• Prepares/processes documents and handles issues of a confidential/sensitive nature.
• Assists in the preparation of briefs, presentation/meeting materials.
• Develops and maintains linkages and contacts with staff, Councillors, and other levels of Government, ABCDs, the public, and private institutions that have regular contact with Director.
• Maintains an awareness of corporate/cluster/divisional administrative systems, issues and initiatives.
• Ensure that reports are finalized, and submitted to Council, Standing Committees and Community Councils adhering to closing deadlines.
• Identifies items for the Director that have potential impact on operations, compiles background information on agenda items to ensure information is readily available to Director. Monitors and reviews committee and council agendas, flagging items of divisional impact and identifies these issues and initiates responses.
• Makes recommendation of new/modified administrative functions and their implementation.
• Provides follow-up to assignments given to management staff; provides status reports to the Director.
• Assist in Budget information compilation of data for forecasting and co-ordination between sections/units.
• Monitors/maintains, purchasing records, invoices and items requiring Director’s signature.
• Maintains records related to budget administration.
• Arranges business travel including conference registration, accommodation and cash advances.
• Reviews accuracy of expense claims
• Organizes and maintains policy and procedure manuals.
• Operates computers utilizing and manipulating a variety of software packages.
• Reviews, prioritizes, distributes and/or responds to Directors mail, e-mails and enquiries as appropriate.
• Manages the Director’s schedule.
• Maintains various staffing records, such as attendance register, establishment lists, requests for staff, EOCR’s and individual employee files, on behalf of Director.
• Orders/maintains and oversees the purchase/lease regarding the inventory of office equipment/supplies and maintenance and liaises with computer/printer service contractors.

Key Qualifications:

Your application must describe your qualifications as they relate to: 

1. Considerable experience in providing administrative assistance to senior management handling a broad range of administrative matters.
2. Extensive experience utilizing a variety of software packages, e.g. Word, Access, PowerPoint, Outlook, and Excel.
3. Experience in preparing and reformatting complex reports, correspondence and documents for Council and/or senior management staff.
4. Experience taking minutes at meetings and handling confidential documents and reports.
5. Experience with filing systems and the management of large volumes of information both hard copy and electronic.

You must also have:

• Excellent organizational and time management skills, including attention to details, ability to set priorities, meet deadlines and deal with conflicting priorities and work demands.
• Excellent communication skills to deal effectively, both orally and in writing, with the Mayor and Council, media, senior government officials, and all levels of staff, and external agencies and organizations.
• Strong ability to draft correspondence and memoranda.
• Strong analytical and problem solving skills in combination with the ability to perform duties under minimal supervision.
• Ability to plan, schedule and organize work to meet changing timelines with minimum supervision.
• Ability to exercise independent judgement and discretion in dealing with confidential operational matters and staff matters such as performance reviews and salary increments.
• Ability to provide work direction to other support staff.
• Ability to research and compile data in a timely fashion.
• Ability to utilize other software packages relevant to supporting the division’s core requirements (e.g., Project Tracking Portal).
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

CLOSING DATE:  July 5, 2024

STARTING SALARY:  $961.80 per week

JOB STATUS & DURATION:  Temporary 18-months

AREA OF RESPONSIBILITY:

Reporting to the Coordinator, Contracts, responsible for providing contract administrative support to the Parks Maintenance & Forestry Division by supporting contract administration needs.

• Provide Contract Administrative Support to the Parks Maintenance & Forestry Division
• Liaise with Parks Maintenance & Forestry staff and vendors on a variety of contract administration matters as required.
• Monitor the PContracts email inbox on a variety of administrative matters.
• Attend and support meetings with Vendors as required.
• Enter purchase requisitions into the Corporate System as required.
• Provide records management support, including file creation, maintenance, and retrieval, according to corporate record standards and legislative regulations.
• Update City Works with vendor’s completed work.
• Verify all Vendor Inspection date and initials on collaboration site.
• Assist with organizing seasonal meetings with Vendors.
• Upload and monitor Vendor Collaboration Site
• Maintain the seasonal portable toilet distribution list and locations.
• Assist Supervisors, Forepersons, and the Contract Coordinator with vendor performance evaluations Support and assist with contacting various utility companies, including Hydro One,Rogers Cable, Region of Peel to schedule stake outs, to confirm locations of cable wires, pipes etc.

• Coordinate with all Parks Maintenance & Forestry vendors to ensure valid WSIB are filed in the Bids and Tenders System.
• Retrieve logs for litigation.
• Maintain pricing spreadsheet for all Parks Vendors

SELECTION CRITERIA:

• High school (Grade 12) graduation plus an additional program of over one year and up to

two years or equivalent in Business Studies.

• Over one (1) year, up to and including two (2) years
• Intermediate Excel Skills

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

We see the value in learning from each other. That is why we inspire collaboration and team building at every turn. Working with a variety of experts, you will form strong relationships, gain mentorship, and expand your knowledge. And with both formal and on-the-job training, you will get the support to reach your goals – and keep setting new ones. Around here, every day is new, exciting, and packed with opportunities.

• Competitive compensation package includes overtime pay, annual bonus, flexible benefits program, and defined contribution pension plan
• 19 Paid Days off during the year in which their first anniversary falls, plus 5 Company Designated Holidays that generally fall between Christmas and New Year
• Voluntary Registered Retirement Savings Plan (RRSP) or a Tax-Free Savings Account (TFSA), conveniently funded by Team Member payroll contributions
• Family is important - maternity and parental leave program has Employment Insurance (EI) top-up
• Career support through reimbursement for professional development tuition fees
• Company Diversity and Inclusion business partnering groups
• Employee & Family Vehicle Discounts
• Develop friendly and long-lasting relationships through social events and an on-site fitness facility

Role Overview

The Manufacturing Support Administrator will be supporting the Manufacturing General Manager, Senior Managers, and on occasion, team members to ensure the smooth running of the workplace. You will perform general administration tasks, including answering phone calls, responding to emails, and managing correspondence.  Part of your responsibilities will include scheduling and coordinating meetings, appointments, and travel arrangements.  You will be editing documents, reports, and presentations, showcasing your analytical skills, and participating in the planning and organizing of company events, tours, and visits. This role gives you the opportunity to use your excellent communication skills, expert multi-tasking capabilities, attention to detail and your ability to work under pressure in an independent, professional, and timely manner. 

What you’ll be doing

• Gather, track, and analyze data for safety, quality, cost, and productivity improvements
• Develop of reports and presentation material for all levels of management
• Assist with travel arrangements and coordinate Company events and corporate visits
• Manage office supplies and fixed assets
• Purchase requisitions and good receipts management for various programs
• Manage and maintain calendars, schedules, and meeting agendas
• General office administration and support

What you’ll bring

• Diploma/Certificate in Office Administration, Business or equivalent diploma/certificate is required, equivalent combination of education and relevant experience would be considered.
• Minimum of 1 to 3 years of related work experience required.
• Advanced knowledge of Microsoft applications (Word,  PowerPoint, proficient in Excel creating graphs, formulas, pivot tables, and Microsoft Outlook)
• Proven work experience using SharePoint
• Knowledge of SAP software an asset
• Keen sense of urgency in delivering tasks and excellent follow through in prioritizing, coordinating, and planning in a high volume, fast paced environment
• Excellent verbal and written communication skills as well as strong analytical capabilities
• Attention to detail with a strong motivation and self-initiated improvement mindset
• Proven problem-solving skills with exemplary planning and time management skill
• Proven discretion and confidentiality
• Excellent interpersonal skills and the ability to work effective in a team environment
• Possess excellent telephone skills
• Willing to support daily and weekend overtime requirements as needed
• Must be flexible to work in Cambridge and/or Woodstock plant locations

Requirements:

Languages: Candidates must have knowledge of the English Language.
Education: Candidates don’t need standard educational qualification such as high school, bachelor’s degree, a certificate or a diploma
Experience: Candidates don’t need experience although having experience is an asset, training will be provided

Location: 7707 Mill Rd., Guelph, ON, N1H 6J1
Shifts: To be determined
Work Site Environment: Dusty

Other Requirements:

• The candidate should be a team player

Responsibilities:

• • The candidate should be able to monitor animal health also plant, cultivate and irrigate crops

• The candidate should be able to fertilize and spray crops also harvest crops
• The candidate should be able to feed and tend animals also operate and maintain farm machinery and equipment
• The candidate should be able to clean stables, barns, barnyards and pens also perform general farm duties
• The candidate should be able to ensure health and safety regulations are followed

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

By mail:
7707 Mill Rd.
Guelph, ON
N1H 6J1

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have Bachelor’s degree
Experience: Candidates should have experience of 2 years to less than 3 years

Candidate Status:

• • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
  • Candidate must have legal authorization (Work Permit) to work in Canada

• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to act as a spokesperson for an organization, answering both written and oral inquiries
• The candidates should be able to assist in the preparation of brochures, reports, newsletters, and other materials while coordinating special publicity events and promotions
• The candidates should be able to develop and organize workshops, meetings, ceremonies, and other events for publicity, fundraising, and information purposes
• The candidates should be able to develop, implement, and evaluate communication strategies and programs, gathering, researching, and preparing communication material
• The candidates should be able to prepare and/or deliver educational, publicity, and information programs, materials, and sessions, as well as prepare or oversee the preparation of reports, briefs, speeches, presentations, website content, and press releases
• The candidates should be able to develop policies and conduct surveys, analyzing data on the buying habits and preferences of wholesale and retail consumers, and conduct analytical marketing studies

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates don’t need experience, training will be provided
Computer and technology knowledge: Central reservation system (CRS), Internet

Location: Bancroft, ON
Shifts: Flexible Hours
Transportation information: Own transportation
Work setting: Hotel, motel, resort

Physical Requirements:

• The candidates should be attentive to detail and comfortable working in a fast-paced environment

Other Requirements:

• • The candidates should be client-focused and demonstrate dependability

• The candidates should possess efficient interpersonal skills and exhibit excellent oral communication
• The candidates should showcase excellent written communication and demonstrate flexibility
• The candidates should be organized and reliable team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to register arriving guests, assign rooms, and provide information on hotel facilities and services
• The candidates should be able to take, cancel, and change room reservations, as well as answer telephone calls and relay messages
• The candidates should be able to process guests’ departures, calculate charges, receive payments, and provide customer service

Benefits:

• The candidates will get financial benefits as per collective agreement, gratuities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• • Are you currently legally able to work in Canada?

• Do you currently reside in proximity to the advertised location?

Number of Positions Open: 1

Posting Period: 26-Jun-2024 to 11-Jul-2024

Job Description:

As a member of a cross functional team within Toronto Water, the Engineer will provide engineering support to the facility management team and Wastewater Treatment section in the following functional areas: Capital Works Coordination, Plant Operations & Maintenance, Operational Coordination and Business Support. In order to deliver reliable, economical and effective services to the residents of the City of Toronto, major responsibilities will include:

Major Responsibilities:

• Plans, investigates and completes varied engineering assignments to address problems of moderate complexity and/or assists a Senior Engineer or Manager in addressing more complex problems related to wastewater treatment.

• Develops, reviews and implements detailed plans and recommends policies regarding program-specific requirements.

• Manages assigned projects, ensuring effective teamwork and communication, high standards of work quality and organizational performance, continuous learning and maintenance of all related data.

• Conducts research into assigned area ensuring that such research/analysis takes into account developments within the field, corporate policies and practices, legislation and initiatives by other levels of government.

• Ensures that the project expenditures are controlled and maintained within approved budget limitations.

• Assists in preparation of capital and operating budget; defines scope and financial impact of projects/proposals.

• Provides technical advice, review and expertise, and utilizes standard engineering principles and practices to assist in the operation, development and maintenance of the division’s programs, facilities and equipment.

• Prepares engineering analysis and evaluates and recommends new systems, work procedures and technologies with the potential to improve performance of the division.

• Assists in the preparation of Terms of Reference documents, RFIs, REOIs, RFPs, RFQs, etc. for project scoping and procurement of technical services and equipment; evaluates bids, arranges for purchases and monitors outcome regarding same.

• Plans, investigates and prepares reports and recommendations concerning engineering problems of moderate complexity and/or assists senior engineers to resolve more complex problems.

• Ensures problem solving by use of a combination of standard procedures, modification of standard procedures or methods developed in previous assignments.

• Formulates design concepts for engineering problems and sets scope and parameters of design projects.

• Undertakes the testing and implementation of design concepts to meet functional requirements.

• Prepares and inspects drawings, engineering studies, specifications, plans and cost estimates as they pertain to construction or modification of the division’s facilities and operations.

• Conducts studies, surveys, research and development for the effective solution of engineering issues. Initiates and leads technical studies and projects.

• Directs project team staff to ensure timelines are met.

• Secures all engineering permits and approvals as may be required from external agencies.

• Maintains an up-to-date knowledge of technological developments in the field of engineering.

• Represents the City on committees, attends meetings and provides input. Liaises with the media, public, developers, consultants, stakeholders, councillors, other divisions and government agencies about projects, programs and developments.

Key Qualifications:

1. Must be licensed as a Professional Engineer by Professional Engineers Ontario with experience in the principles and practices of one or more branches of chemical, civil, mechanical, environmental or electrical engineering.

2. Experience in the field of wastewater treatment or comparable water industry experience as it pertains to the application of Engineering principles and practices related to the design, construction, operation and maintenance of treatment facilities.

3. Experience recognizing, diagnosing, and investigating process problems and taking corrective measures to ensure effective and efficient operations and compliance with the applicable regulations.

4. Possession of a valid Ontario "G" Class Driver's License and the use of a personal vehicle for site visits.

5. Demonstrated ability to participate in and operate as a fully accountable member of a multidisciplinary work team.

6. Strong analytical, communication and report-writing skills including ability to obtain information and prepare reports targeted at different audiences.

7. Strong interpersonal skills with the ability to establish effective working relationships with all stakeholders, employees, client departments, outside agencies, and/or politicians and other levels of government.

8. Proficiency in the use of computer software including Microsoft Office as well as engineering and project management applications.

9. Demonstrated ability to manage multiple assignments and conflicting priorities.

10. Working knowledge of the Ontario Water Resources Act, Sate Drinking Water Act and the related regulations.

11. Possession of a Class 4 Wastewater Treatment Operator's Licence, issued under the Ontario Regulation 129/04 established under the Ontario Water Resources Act would be considered an asset.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided

Location: 1 Fifth St. Balmertown, ON P0V 1C0
Shifts: Day, Evening, Weekend

Physical Requirements:

• The candidates should have experience in performing repetitive tasks efficiently
• The candidates should be comfortable standing for extended periods as required by the nature of the job and be capable of bending, crouching, and kneeling as necessary for the tasks involved

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to sweep, mop, wash, and polish floors, dust furniture, and vacuum carpeting, area rugs, draperies, and upholstered furniture
• The candidates should be able to make beds, change sheets, and distribute clean towels and toiletries
• The candidates should be able to clean, disinfect, and polish kitchen and bathroom fixtures and appliances, disinfect operating rooms and other areas, and clean and disinfect elevators
• The candidates should be able to attend to guests’ requests for extra supplies or other items, as well as pick up debris and empty trash containers

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a College/CEGEP
Experience: Candidates don’t need experience although having experience is an asset
Computer and technology knowledge: MS Excel, MS Office, MS Outlook, MS PowerPoint, MS Word, MS Windows, and business management software
Security and safety: Basic security clearance

Location: Toronto, ON
Shifts: Starts as soon as possible
Transportation information: Travel expenses paid by employer, and public transportation is available
Work setting: Financial management/services, private company, corporation, or industry

Physical Requirements:

• • The candidates should have experience or knowledge in real estate

• The candidates should be comfortable working in a fast-paced environment, able to work under pressure, and have attention to detail

Other Requirements:

• The candidates should be accurate in their work, possess efficient interpersonal skills, and exhibit excellent oral communication
• The candidates should demonstrate excellent written communication, be organized, and be a team player
• The candidates should demonstrate reliability

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to compile records of deposit, loan, and mortgage payments, prepare real estate rentals, sales, and listings data, and provide clients with information.
• The candidates should be able to store, update, and retrieve financial data, sort, verify, and process financial transactions, and verify and balance transactions.
• The candidates should be able to calculate annuity payments and use real estate software packages

Benefits:

• The candidates will get dental plan, disability benefits, health care plan, bonus, learning/training paid by employer, on-site amenities, paid time off (volunteering or personal days), and wellness program

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualification such as degree, certificate or diploma
Experience: Candidates should have experience of 7 months to less than 1 year
Own tools/equipment: Steel-toed safety boots

Physical Requirements:

• The candidates should be comfortable working in a fast-paced environment and able to work under pressure
• The candidates should be prepared for physically demanding tasks

Other Requirements:

• • The candidates should be comfortable working in a fast-paced environment and able to work under pressure

• The candidates should be prepared for physically demanding tasks

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to load, unload, and transport construction materials, and erect and dismantle concrete forms, scaffolding, ramps, catwalks, shoring, and barricades
• The candidates should be able to mix, pour, and spread materials such as concrete and asphalt, and pave and rake asphalt
• The candidates should be able to clean and pile salvaged materials, and remove rubble and other debris at construction sites

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter and Letter of recommendation) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years’

Candidate Status:

• Canadian citizen and permanent or temporary foreign workers of Canada are eligible for this position.
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to review, evaluate and implement new administrative procedures
• The candidates should be able to carry out administrative activities of establishment
• The candidates should be able to establish work priorities and ensure procedures are followed and deadlines are met
• The candidates should be able to administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• The candidates should be able to co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• The candidates should be able to assemble data and prepare periodic and special reports, manuals and correspondence

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through below mentioned details.

By email
[email protected]