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The successful candidate for this position will be a member of the Environmental Health & Safety Compliance Unit responsible for providing Construction Health and Safety Compliance support to Toronto Water operations. The EH&S Field Representative (Construction Health & Safety) is responsible for the on-site implementation, supervision, monitoring, auditing, and continual improvement of programs and activities related to Corporate and Division health, safety, and quality management systems.

Major Responsibilities:

Responsibilities of the Environmental Health & Safety Filed Rep (Construction Health & Safety) include: 

• Assists in the preparation of various manuals, standard operating procedures and performance reports, providing feedback to management and clients to demonstrate progress of activities.
• Researches, develops, implements, maintains detailed plans and recommends policies/procedures regarding program specific (relative to their portfolio) needs for the continuous improvement of Division systems and programs that drive consistent risk management efforts and support compliance with regulatory and other business requirements.
• Is the central client contact for all Toronto Water EH&S compliance related issues within their respective portfolio (Construction Health & Safety), providing expert technical expertise to clients, Toronto Water partners, and the unit’s EH&S Compliance Field Reps on regulatory inspections, regulatory requirements (legislation, orders, requirement and narratives).
• Leads, coordinates or participates in multidisciplinary project teams to ensure a consistent and coordinated approach to EH&S Construction Health & Safety and Contractor Management Program development and implementation within Toronto Water.
• Liaises with EH&S Compliance peers to ensure an integrated approach to the development, implementation, maintenance and continual improvement of a comprehensive environment, health and safety management system (including the necessary policies, programs, procedures and tools) for Toronto Water’s compliance programs.
• Oversees and coordinates Contractor construction activities, including Facility Access Permissions, Lockout/Tag-out, Pre-construction meetings, Tender reviews, Shutdown Request and Notifications, Pre-start H&S Reviews, Facility work inspections, Contractor Orientations, Job Safety Analysis, etc.
• Establishes and maintains an accident and incident reporting system and identifies key performance metrics to track environment, health and safety performance programs to help identify and prioritize any areas of concern. Performs root cause investigations as required and is responsible for the development, implementation, and maintenance of an accident and incident reporting system and/or indices or standards against which Divisional and program performance can be measured.
• Coordinates the performance of regular site inspections to identify existing or potential hazards and environmental impacts, recommends corrective or preventive actions, and provides the necessary follow up.
• Where applicable, prepares internal audit reports and documents findings, identifies deficiencies, and makes recommendations on areas of improvement in the health and safety management system, programs, operations, procedures and practices.
• Ensure site-specific contingency plans and business continuity procedures are developed for and followed in the event of an emergency and ensures that such procedures are tested and maintained through audits, spot checks, and contingency plan testing.
• May be called upon to provide emergency or incident (such as spills or an occupational injury) response in the form supporting implementation of recommended compliance plans or other emergency needs as may be requested.
• Supports training in the development, maintenance (and possible delivery) of course addressing environment, health and safety compliance, emergency response and due diligence.
• Maintains professional and constructive relations with internal staff, project managers, consultants, Ministry of Labour, Ministry of the Environment, contractors and other construction project stakeholders.
• Promotes a risk management culture. Utilizes standardized risk identification and ranking tools and promotes a consistent approach to risk management.
• Represents Division/City on Committees; attends meetings and provides input as directed by the Manager, EH&S Compliance
• Actively promotes and builds a positive safety culture among management, employees and contractors
• May be required to work extended hours, weekends, shifts or alter work hours based on project demands
• Must be physically capable of performing the required duties
• May be required to relocate between Toronto Water work locations
• Performs other related duties as assigned

Key Qualifications:

1. Post-secondary education in a relevant discipline (e.g. Engineering, Occupational Health & Safety).
2. Considerable experience in Construction health & safety and quality management system implementation related roles or in an internal audit function. Government experience desirable.
3. Considerable experience and Expert knowledge ensuring compliance to the Occupational Health & Safety and/or Environmental Acts and Regulations as applicable within their respective portfolio, including but not limited to the following: Occupational Health & Safety Act & Construction Regulations O.Reg 213/91, Canadian Environmental Protection Act (CEPA)  Transportation of Dangerous Goods Act (TDGA), Optional: Canadian Fisheries Act,  Environmental Protection Act (EPA), Ontario Water Resources Act (OWRA), Safe Drinking Water Act (SDWA), Clean Water Act,  Technical Standards and Safety Act (TSSA), and City Sewer Use Bylaws.
4. Considerable experience in environmental, health, and safety compliance management in construction/industrial and/or government organizations, including familiarity and experience in ISO 14001, ISO 45001 and ISO 9001
5. Ability to comprehend specifications (i.e. Construction Health & Safety portfolio), general conditions, contract documents and construction drawings.
6. Demonstrated ability to assess compliance, develop audit reports and recommend action plans to achieve compliance with applicable environmental, health and safety legislation and City policies, programs and procedures. 
7. Considerable project management experience gained through progressively more responsible positions in either the environmental, construction and/or industrial health and safety related roles.
8. Considerable experience in developing work plans and implementing complex projects, including organizational and planning skills and the ability to work simultaneously on a variety of projects, and operate as a fully accountable project/program leader.
9. Sound judgement and ability to handle matters of a confidential/sensitive nature as it relates to council, senior management and the public.

Posting Period: 12-June-2024 to 26-June-2024

Major Responsibilities:

• Prepares, researches, maintains and processes documents. Selects and presents data. Determines and corrects errors.
• Drafts correspondence. Inputs, updates and maintains data.
• Operates office equipment and computers utilizing a variety of software packages, applying speed and skill. Prepares presentation materials, forms etc. Utilizes layout, formatting and keyboarding skills using computer.
• Maintains filing and retrieval systems for records/documents.
• Receives documents/applications, invoices/monies from the public or other levels of government and ensures accuracy and completeness. Issues/completes receipts/documentation. Receives, balances and records payments and completes receipts
• Directs and/or guides and/or checks work of other staff.
• Responds to inquiries requiring broad knowledge of the operational area/function.
• Co-ordinates meeting rooms, bookings and special requirements for meetings. Attends meeting, takes and transcribes minutes.
• Prepares, sorts, processes, collects, opens, distributes and delivers mail, cash, bank deposits.
• Monitors, orders and maintains supplies/resource materials for unit or other locations.

Key Qualifications:
Your application must describe your qualifications as they relate to:

1. Considerable experience working in an administrative support function and a customer service environment dealing directly with service providers, the public and staff via phone, email and mail inquiries.
2. Considerable experience and proficiency in computerized software programs, specifically Microsoft Word, PowerPoint and Excel

You must also have:

• Experience and proficiency in purchasing and payment processes using computerized applications (such as SAP) within a corporate environment
• Knowledge of standard office practices and procedures, such as the City’s procurement processes.
• Ability to set up and maintain manual and computerized filing systems.
• Good interpersonal skills with the ability to communicate effectively, both orally and in writing and develop solid internal and external work relationships.
• Ability to work independently and cooperatively within a team setting.
• Ability to handle detailed work with accuracy.
• Ability to handle confidential and sensitive information with discretion and tact, including interaction with Shelter Clients.
• Knowledge of billing and invoice reconciliation.
• Knowledge of current issues and trends in homelessness, housing and mental health an asset.
• Problem solving and decision making skills, with the demonstrated ability to handle and resolve situations, utilizing knowledge of policies, practices and procedures.
• Mathematical ability to compile statistical summaries and to balance accounting documents.
• Knowledge of current issues and trends in homelessness, housing and mental health an asset.
• Knowledge of SMIS Client Software an asset
• Ability to support the Toronto Public Service values to ensure a culture that champions equity, diversity and respectful workplaces.

To provide accurate information and assistance to customers requiring direct customer interface. To perform administrative duties necessary for efficient operations. Promotes continued sales and generating potential incremental revenue wherever possible.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/equivalent. College diploma preferred

Knowledge of Canadian Customs regulations preferred

Knowledge of FedEx Express and Ground products and services preferred

Ability to successfully complete all basic and recurrency training.

Must have the ability to lift 70 lbs and to maneuver any package weighing up to 150 lbs with appropriate equipment

Must be able to complete and achieve minimum thresholds on any mandatory testing and training

Must be able to operate in a PC windows environment

Excellent interpersonal and verbal communication skills

Good analytical and problem solving skills

Good negotiation skills

Demonstrated ability to handle stress and work in a highly pressured, monitored and changing work environment

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

High school diploma/equivalent. College diploma preferred

Knowledge of Canadian Customs regulations preferred

Knowledge of FedEx Express and Ground products and services preferred

Ability to successfully complete all basic and recurrency training.

Must have the ability to lift 70 lbs and to maneuver any package weighing up to 150 lbs with appropriate equipment

Must be able to complete and achieve minimum thresholds on any mandatory testing and training

Must be able to operate in a PC windows environment

Excellent interpersonal and verbal communication skills

Good analytical and problem solving skills

Good negotiation skills

Demonstrated ability to handle stress and work in a highly pressured, monitored and changing work environment

• Location: 475 Commissioners Street, Toronto, ON M4M 1A5, Canada

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

·  Post-secondary diploma or degree in recreation and leisure studies, therapeutic recreation, social service worker gerontology or other related field from a community college or university or enrolled in same required. If enrolled, must complete program within 3 years of hire date. 

·  Demonstrated written and verbal communication skills, as well as excellent documentation skills. 

·  Knowledge and demonstrated experience in one-one/group program planning, implementation and evaluation for both well and the cognitively impaired. 

·  Ability to work independently and ability to manage time effectively. 

·  Ability to plan, implement, evaluate new ideas, resident programs and volunteer initiatives. 

·  Knowledge and/or experience in working with the geriatric population especially those with cognitive impairments. 

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a permanent member of our team:

• A financial rewards program that recognizes your success

• An industry leading Employee Share Purchase Plan; we match 50% of net shares purchased

• An extensive flex pension and benefits package, with access to virtual healthcare

• Flexible work arrangements

• Possibility to purchase up to 5 extra days off per year

• An annual wellness account that promotes an active and healthy lifestyle

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities

• Inspiring leaders and colleagues who will lift you up and help you grow

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

We are an equal opportunity employer

We’re looking for an Administrative Support - Mailroom Machine Clerk to join our growing team!

This position is being offered initially as a 12 month contract based out of the 700 University Ave Toronto office location. This is a full time opportunity based on a 35 hour work week (Monday-Friday) and will require the successful candidate to attend in office 5 days a week

What you’ll do here:

• Operate assigned mailroom equipment while maintaining accuracy and attention to detail of work

• Perform operational checks during machine use to ensure quality of work produced

• Set up machine according to specifications and ensure availability of appropriate materials to ensure work is processed accurately and based on client prescribed guidelines.

• Complete routine preventative maintenance on assigned machine to ensure optimal efficiency in accordance with machine maintenance procedures.

• Assist with troubleshooting basic problems/issues associated with assigned equipment where applicable.

• Provide clear communication and instructions to other team members and staff within the mailroom.

• Support additional mailroom duties as assigned

What you bring to the table:

• Administrative Technician or equivalent combination of education and experience

• 1-3 years minimum of experience in an office environment

• Experience with printing equipment and office machinery

• Highly organized and able to manage workflow efficiently without continuous supervision

• Team player with a positive attitude

• Demonstrated ability and willingness to learn

• Proficiency in MS Office (Word, Excel and PowerPoint)

• No Canadian work experience required however must be eligible to work in Canada.

#LI-Onsite
 

What we offer

Working here means you'll be empowered to be and do your best every day. Here is some of what you can expect as a temporary member of our team:

• Inspiring leaders and colleagues who will lift you up and help you grow

• Access to tools and resources to support physical and mental health, embracing change and connecting with colleagues

• A dynamic workplace learning ecosystem complete with learning journeys, interactive online content, and inspiring programs

• Inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities.

• A Community Impact program, because what you care about is a part of what makes you different. And how you contribute to your community should be just as unique.

What is the opportunity?

In this role, you will play a critical role by providing direct support to the VP Operational Excellence, Human Resources. You will be accountable for managing schedules, departmental events and executive correspondence to ensure the effectiveness of the executive leadership team. In addition, you will liaise with RBC Leadership and business partners on behalf of the VP, follow-up on action items, maintain calendars, coordinate travel arrangements, maintain and organize files, prepare correspondence and other presentation materials. 

What will you do?

• Calendar management including prioritizing scheduling and managing conflicts.  Also provide support in organizing meetings, video and in person meetings (book meeting location and equipment resources)
• Execution of high quality correspondence, document and reports, giving attention to detail (letters, briefing notes, announcements) ; proactively seek opportunities to provide additional value added service to ensure all established deadlines/commitments are met
• Prepare presentation materials and agendas for meetings.  Ensure relevant information is assembled and prepared for meetings. 
• Set up and coordinate business planning sessions, staff meetings, management meetings, bi-weekly management team meetings and one-on-one’s with direct reports (functional and global).  As required, follow up on any agenda items or deliverables including co-ordination with facilitator and presenters to deliver the materials in a timely manner
• As the VP’s delegate for email and phone mail during absences, handle and forward issues, and prioritize for action upon their return
• Prepares expense reports ensuring accuracy and adherence to finance policies ensuring expense reimbursement is within the expense report guidelines; validate expense reports prior to approval

What do you need to succeed?

Must have

• 5+ years working with C-Level or Senior Executives (Vice President & above)
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities.
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Excellent verbal and written communication skills
• Excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Outstanding time management and proven ability to pivot/adjust to changing priorities
• Ability to prioritize high volume; competing priorities for multiple stakeholders and in turn deliver balance of advice and counsel with strong execution capabilities.

What’s in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• Ability to make a difference and lasting impact.
• Work in a dynamic, collaborative, progressive, and high-performing team.

Job Skills

Agendas, Communication, Data Entry, Deadline Management, Detail-Oriented, Microsoft PowerPoint, Office Administration, Organizing Meetings, Presentation Software, Processing Expense Reports, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

20 KING ST W:TORONTO

TORONTO

Canada

37.5

Full time

HUMAN RESOURCES

Contract (Fixed Term)

Salaried

2024-06-12

The Software Developer in Test contributes to the overall success of Commerce Engineering in Canada ensuring specific individual goals, plans, initiatives are executed / delivered in support of the team’s business strategies and objectives.  Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you?

• Be an advocate for quality in the project lifecycle.
• Write moderate to complex code/ scripts to test systems.  
• Design, develop and maintain a modular, extensible, and reusable test automation framework to enable continuous testing in an agile environment. 
• Collaborate closely with other team members to develop test approach that effectively covers the functional performance characteristics of features in the applications.
• Collaborate with Delivery Lead to plan milestones, successfully execute software delivery, and escalate issues as needed.
• Report defects and work closely with the team so that solutions can be determined, prioritized, and scheduled.
• Prioritize testing of projects effectively across various businesses, to drive efficient work.
• Conduct root cause analysis of post-production issues and plan to prevent them in future.
• Have in-depth and up-to-date understanding of the organization’s products, applications, systems, environments, processes and tools.
• Introduce and influence overall process improvements and act as an agent for change to the organization.
• Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk. 
• Champion a high-performance environment and contribute to an inclusive work environment. 

Do you have the skills that will enable you to succeed in this role?

• Bachelor's degree in a technical field such as computer science, computer engineering or related field preferred 
• 5+ years of test automation experience and in-depth knowledge of programming languages (Must have: Java/ Javascript; Nice to have: Python), frameworks, and utilities
• Experience with API testing (preferably using Postman)
• Excellent communication skills with ability to influence decision making across stakeholders
• Effective organization, planning, and time management skills
• Strong analytical and problem-solving skills
• Able to work as part of a team and encourage both individual and collaborative innovation
• Positive and resilient personality - Able to embrace feedback and have a desire for continuous iteration and improvement
   

What's in it for you? 

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans. 
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements. 
• Upskilling through online courses, cross-functional development opportunities, and tuition assistance.  
• Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one. 
• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Work conditions: Hybrid

 #LI-Hybrid