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The Payroll Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing payroll and general administrative support for the Ottawa location.

Responsibilities

• Timecard reviews and adjustments
• Generate and facilitate review of CCO, CATS report weekly
• Generate employee roster report and facilitate review
• Facilitate tracking of pay progression and make adjustments as needed
• Track and flag sick/vacation usage to departments leaders
• Invoice payment and tracking
• VISA imaging and allocation
• Process invoices on APS
• Follow up on open POs to ensure we are receiving invoices on time
• Manage badge accesses into the building
• Lead day one (1) onboarding for new hires / seasonal hires
• Filing GCS, quality, and safety documentation
• Maintaining key safety and quality trackers
• Provide ongoing support for the Ottawa Team

Qualifications

• Three – five years of administrative experience required
• Successful completion of an administrative/office management program preferred
• Successful completion of high school diploma required
• Professional accomplishments that reflect self-motivation and initiative 
• Strong computer skills in Word, Excel, PowerPoint required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and strong organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity
• Experience with payroll and invoicing programs
• Previous Payroll experience an asset
• Kronos and SAP experience an asset
• Microsoft office experience required

The Maintenance Technician III supports the FedEx industrial maintenance of material handling to complete preventative and predictive maintenance and repair of material handling systems. Will utilize prescribed processes as they relate to mechanical power transmission, electrical, PLC/controls, welding/fabrication and other industrial maintenance related systems. May troubleshoot component and systems issues.

ESSENTIAL FUNCTIONS

• Under minimal supervision, provides preventative and predictive maintenance, troubleshooting and repair of material handling systems through demonstrated proficiency in mechanical power transmission and electrical with working knowledge of PLC/controls and welding/fabrication
• Adheres to all applicable safety standards and promotes a safe work environment by attending safety meetings and required trainings and addressing all safety concerns
• Will interpret electrical or mechanical schematics, manufacturer’s manuals and engineering specifications to troubleshoot, diagnose and repair system faults and failures or determine escalation
• Responds to sort calls to diagnose problems and make repairs
• Ability to utilize the Enterprise Asset Management (EAM) software to enter and retrieve prescribed data
• Complex skills required in diagnosing and troubleshooting mechanical, electrical and/or PLC/controls failures
• May rely on higher level Technicians in complex control systems issues
• May begin to read PLC and have the ability to burn EEPROMs
• May begin to assist lower level technicians
• May begin to develop scopes of work and project plans for small scale projects to be executed at a local level
• May be required to work a flexible schedule including all days and shifts as the business need dictates.
• Performs other duties as assigned

Examples of what you can expect to learn in the Tech III level (does not include all areas/responsibilities).

Mechanical

• Understand power transmission concepts, such as gear ratios, service factor, horsepower and frame size to repair/replace a failed gearbox and/or motor when the correct replacement parts are not available
• Understand mechanical design concepts to be able to replace failed pulleys and bearings with replacements that don’t match design without impacting performance of a conveyor (speed, torque, etc.)
• Can read, interpret and create or modify mechanical drawings

Electrical

• Use a digital multimeter to resistance test de-energized circuits.
• Troubleshoot and diagnose both the power and the control branch of motor controls circuits.
• Read, interpret and create or modify electrical drawings/schematics

PLC/Controls

• Go online with PLC processors to aid in troubleshooting
• Burn EEPROMs
• Understand PLC networks, such as ControlNet, DeviceNet, etc.

Welding or Fabrication

• MIG, stick and TIG weld in all positions.
• Understand difference between structural and non-structural welds and when to apply them
• Repair broken components where factors such as position or load may impact the repair, such as motor mounting plates or conveyor legs.
• Use vertical mill/drill and other machining tools

MINIMUM EDUCATION

• High School Diploma or GED required
• Certificates in Industrial Maintenance/Mechatronics, electrical or mechanical trade or related area and an associate degree in a related area preferred.

MINIMUM EXPERIENCE

• Four (4) years experience in Industrial Maintenance with proficiency in knowledge and demonstrated skills in mechanical power transmission, electrical and working knowledge of PLC/Controls and welding/fabrication skills through job experience, related military experience and/or related education required.
• Multiple certificates and degrees may be assessed by manager and HR to determine relevancy to minimum qualifications and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to follow procedures as directed by work orders or high-level technicians/management
• Ability to interpret electrical or mechanical schematics, manufacturer’s manuals and engineering specifications to troubleshoot, diagnose and repair system faults and failures or determine escalation
• Ability to utilize the Enterprise Asset Management (EAM) software to enter and retrieve prescribed data
• Ability to solve mechanical or electrical problems, which may include understanding of engineering formulas
• Ability to diagnose mechanical power transmission, electrical or PLC/controls issues by troubleshooting at multiple component and system level
• Effective verbal and written communication within own department to peers, managers, and outside vendors to convey technical data and needs
• Need to collaborate successfully with department, operations, vendors and support teams that failures or projects may require
• Software skills, including Microsoft Office suite and other web-based applications

• Possess time management and organizational skills

JOB CONDITIONS

• Will need to use hand tools and possibly power tools
• May be working in hot or cold temperatures
• May need to stand, walk, bend, stoop and squat

Additional Details:Schedule: Monday - Friday or Sunday - Thursday 3:00PM - 11:30PM

• Location: 45 Di Poce Way, Woodbridge, ON L4H 4J4, Canada

Be part of an innovative, Global Capital Markets and Investment Banking business with a unique geographic footprint that puts capital to work for our clients across industries!  We work together to drive ambition for every future! 

Purpose
Contributes to the overall success of Corporate and Investment Banking (CIB) team within Scotiabank’s Global Banking & Markets Division (GBM) in Canada, by providing high quality administrative support to assist in the execution of our business.  The Admin Assistant ensures all activities are in compliance with governing regulations, internal policies and procedures and will build strong partnerships across the Bank to provide support for the team.
 
What You'll Do:

• Responsible for prioritizing workload to ensure the group’s objectives and deadlines are met. Acts as a culture carrier, monitoring adherence to policies and escalating as required.
• Establishes sound business relationships by providing courteous and efficient assistance to both internal and external clients.
• Champions a high-performance environment and contributes to an inclusive work environment
• Assumes ad hoc projects as they arise in support of management, including the gathering and compiling of data from various sources for weekly meetings, organizing and managing logistics for client events (including venue booking), researching and tracking key client dates (AGMs, quarterly IR calls, etc.) and ensure team is assigned to attend / call-in, etc.
• Responsible for drafting and/or reviewing communications for distribution to executive level management.

 
Client Related Support

• Calendar management:  Coordinates team schedules and arranges client meetings as requested. Coordinates logistics of meetings, including room bookings and requesting technical, audio-visual and catering support as required.
• Travel:  Arranges and coordinates travel including international travel, schedules and follows up on reservations and itineraries, Travel visas (where required), etc.
• Expense Management: 1. Compiles receipts and prepares extensive expense reports for approval and payment, ensuring timely completion and proper client coding. 2. Prepares and submits invoices to Accounts Payable for processing. Follows up with AP regarding outstanding items.
• Client Interactions:  Assists with maintenance of client-related data (names, titles, contact details, etc --using both Excel and Salesforce), update of client call reports, etc.
• Client Events: Arranges and coordinates client events including but not limited to booking, planning, liaising with clients for invitations and following up.
• Client files/ materials:  Organizes, copies and maintains administrative files, correspondence and other records/materials as required.  Assists with pitch book binding if required, using in-house binding system
• Office phones:  Answers and screens telephone calls on a multi-line system, arranging conference calls and videoconferencing using Scotia preferred vendors

 
Business Management/ Admin Team Support

• Assist with onboarding and offboarding of new/terminated employees, coordinating with HR, Technology and Facilities
• Point of contact for visiting staff. Pre-registers all guests, including employees from other locations. Assumes local support including assigning office passes, desk space, room bookings, etc.
• Acts as an alternate resource/backup for the other Administrative Assistants during lunch hours, breaks, end of day, illness and other absences, and shares in Admin Team responsibilities to support sector team and CIB business
• Comprehends and adheres to policies implemented by the Global team; coaches and ensures CIB team has support to evidence they are in compliance with policies and procedures
• Actively pursues effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk

Work Arrangement: 
This position is currently a hybrid role, with the expectation that you will work at least 3 days a week in the office. Please note that this is subject to change based on the needs of the business.

Interested?

If your experience is closely related but doesn’t align perfectly with every qualification, we do encourage you to apply - you might be the right candidate for this or other roles at Scotiabank!  
 

At Scotiabank, every employee is empowered to reach their fullest potential, respected for who they are and, embraced for their differences. That’s why we work to grow and diversify talent and engage employees in a performance-oriented culture. 

What's in it for you?

Scotiabank wants you to be able to bring your best self to work – and life, every day. With a focus on holistic well-being, our many flexible benefit programs are designed to help support your unique family, financial, physical, mental, and social health needs. 

Pursuant to a language needs assessment conducted by Scotiabank, the successful candidate will be required to be able to communicate in English in addition to French because they will be required to work closely with other groups from head office who operate primarily in English, they will report to a manager from head office who is an English speaker, and/or they will serve and English-speaking clientele

07/29/2024

Address:

5516-5522 Yonge St, Units 4-7

Retail Banking Sales & Service

Delivers exceptional service to BMO customers and prospects. Identifies customer needs and provides advice and guidance regarding financial solutions that are in the best interests of customers. Works collaboratively within the branch and with BMO partners to deliver the desired customer experience and achieve overall business objectives.

• Identifies customer needs and initiates referrals to BMO colleagues.
• Supports customer requests for banking services, including handling transactions and supporting customers who walk into the branch.
• Welcomes customers warmly and meets their banking service and transactional needs with seamless execution.
• Offers advice and guidance on available digital and self-serve options with the goal of making it easy, simple, and fast to bank with BMO.
• Reviews customer profiles and engages customers in a needs-based conversation to identify potential opportunities and address everyday banking plans and credit card needs.
• Contributes to meeting branch business results and the customer experience.
• Supports operational activities (e.g. inventory management, escalated service requests, following up on customer applications, filing, opening and closing activities).
• Manages, loads, and reconciles cash transactions between treasury and various branch units (e.g. CRU).
• Executes routine tasks (e.g. service requests, transactions, queries, etc.) within relevant service level agreements.
• Acts as a key member of a collaborative and versatile branch and market team.
• Probes to understand customer personal banking and credit card needs and integrates marketing promotions and programs into customer conversations to provide strategic advice.
• Organizes work information to ensure accuracy and completeness.
• Takes the initiative to find creative approaches that make each customer’s experience feel personal.
• Looks for ways to contribute to the ongoing improvement of the overall branch customer experience.
• Contributes to business results and the overall experience delivered in the branch.
• May work at multiple branches based on market needs; work schedule may differ from week to week in terms of days worked, hours, and shifts.
• Follows through on risk and compliance processes and policies to ensure we safeguard our customers’ assets, maintain their privacy, and act in their best interest.
• Keeps current with the wider financial services marketplace, the legal and regulatory environment, and our commitment to uphold the highest ethical requirements of our industry.
• Maintains current knowledge of personal banking products, practices, and trends and integrates into customer conversations.
• Identifies and reports suspicious patterns of activity that are suspected to be related to money laundering.
• Complies with legal and regulatory requirements for the jurisdiction.
• Protects the Bank's assets in compliance with all regulatory, legal, and ethical requirements.
• Completes standardized tasks under supervision.
• Performs initial problem solving within given rules/limits & escalates when required.
• Broader work or accountabilities may be assigned as needed.

  Qualifications:

• No prior experience necessary; post-secondary degree or certification in related field of study is desirable.
• High-level knowledge of personal, commercial and partner offers, and how each can best serve customers’ individual needs.
• Confident and experienced in the use of social media, tablets, smart phones, online tools, and applications.
• Highly skilled at helping people who don’t find digital applications intuitive to gain confidence in how to use them and to understand their benefits.
• Projects a professional presence.
• Basic knowledge of specialized sales and business banking solutions to refer to specialists.
• Passionate commitment to helping customers.
• A focus on delivering a personal experience to customers.
• Resourceful self-starter with courage and confidence to approach customers.
• Readiness to collaborate and work in different capacities as part of a team.
• Strong interpersonal skills, including the ability to build rapport and connections with customers.
• An aptitude for listening, solving problems, and responding flexibly and creatively to new challenges.
• Basic knowledge learned on the job.
• Verbal & written communication skills - Basic (in business environment).
• Organization skills - Basic (in business environment).
• Collaboration & team skills - Basic (in business environment).

$33,850.00 - $44,000.00

Application Close: 05/12/2024

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing       
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided
Own tools/equipment: Uniform
Security and safety: Criminal record check

Location: 61 Drummond St W, Perth, ON K7H 2K5
Shifts: Day, Evening, Weekend, Shift, Flexible Hours, Early Morning, Morning
Work setting: Blow drying, Hair braiding, Iron waving/curling and Relaxing

Physical Requirements:

• The candidates should be capable of working in a fast-paced environment
• The candidates should be able to work under pressure, be adept at meeting tight deadlines, and should be comfortable with repetitive tasks
• The candidates should be capable of handling heavy loads, and be physically fit and capable of meeting demanding physical requirements
• The candidates should have a strong attention to detail, be comfortable with a combination of sitting, standing, and walking
• The candidates should be comfortable with tasks that involve bending, crouching, and kneeling, and should be non-smoking

Other Requirements:

• The candidates should possess efficient interpersonal skills, excellent oral communication
• The candidates should demonstrate initiative, be a team player, and should uphold values and ethics
• The candidates should exercise good judgment, and should be organized, punctual, reliable, flexible, client-focused, and dependable

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to sweep, mop, wash, and polish floors
• The candidates should be able to dust furniture, vacuum carpeting, area rugs, draperies, and upholstered furniture
• The candidates should be able to make beds and change sheets, distribute clean towels and toiletries, and should be able to stock the linen closet
• The candidates should be able to clean, disinfect, and polish kitchen and bathroom fixtures and appliances
• The candidates should be able to disinfect operating rooms and other areas, handle and report lost and found items
• The candidates should be able to attend to guests’ requests for extra supplies or other items
• The candidates should be able to provide basic information on facilities, pick up debris and empty trash containers, and wash windows, walls, and ceilings
• The candidates should be able to clean changing rooms and showers,  address customers’ complaints or concerns, and perform light housekeeping and cleaning duties
• The candidates should be able to mend clothing and linens, launder clothing and household linens, and should be able to carry and replace linen

Benefits:

• The candidates will get financial benefits and gratuities

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details

By email
[email protected]

Include this reference number in your application

2498496

Position purpose:

Provides administrative support for services under the office of the JD program assistant dean, including the Common Law Students Centre, the Common Law Admissions Office and the Common Law Professors’ Support Office. Helps ensure they operate smoothly and assists with implementation of activities and projects, while complying with University and Common Law Section policies and procedures.

In this role, your responsibilities will include:

• Customer service: Receives, informs and redirects clients. Responds by phone, in person and by email to requests for information directed to the Student Centre, the Admissions Office and the Professors Support Office. Ensures that information and requirements are communicated effectively and fully understood, according to established priorities. Helps with determining external and internal clients’ needs, assessing them and solving problems, to offer high-quality service in keeping with Faculty standards and the University’s vision.

• Case management: Develops and maintains an efficient filing and records management system to safeguard file confidentiality and ensure that complete, accurate documents are available for future reference or auditing. Co-ordinates record archiving. Maintains a reminder system for files requiring follow up. Co-ordinates, prepares and implements the teaching evaluation undertaking for full- and part-time professors.

• Administrative writing: Writes and edits documents based on templates and co-ordinates translation of administrative correspondence. Offers administrative support as needed for admission- and academic-related activities, such as managing exams, compiling and entering grades, and deciding on applications to Common Law Section programs.

• Report production: Conducts analysis and research. Compiles data, statistics and other information, to produce reports that enable discussion, decision-making, special projects and activities.

What you will bring:

• Postsecondary education in administration or an equivalent combination of education and work experience, preferably in a postsecondary setting  

• Three years’ demonstrated experience in an administrative position

• Knowledge of undergraduate law programs

• Knowledge and experience regarding interpreting, communicating and applying policies, procedures and processes

• Experience in managing administrative tasks

• Experience in gathering and analyzing data and in writing administrative and statistical reports

• Experience in solving problems independently

• In-depth experience providing client service

• Experience using Microsoft 365 applications, Windows and the internet

• Knowledge of student information and communication systems (including Talisma) (an asset)

• Ability to deal with conflicting priorities and meet strict deadlines in a fast-paced work environment

• Organizational and analytical skills, excellent judgment and attention to detail

• Good listening skills, sense of professional ethics and awareness of the need to maintain confidentiality

• Commitment to reconciliation, decolonization, equity, diversity and inclusion

• Bilingualism — English and French (spoken and written)

Safety Sensitive Positions
This position may be considered a Safety Sensitive position and has additional requirements under Canada Post's Substance Use Policy.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates should have experience of 1 to less than 2 years

Location: Montréal, QC
Shifts: Day, Weekend, Flexible Hours
Target Audience: Females
Work setting: Optional accommodation available at no charge on a live-in basis and Work in employer’s/client’s home 

Other Requirements:

• The candidates should be non-smokers

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to administer bedside and personal care, including administering medications and assisting clients with bathing and other aspects of personal hygiene
• The candidates should be able to assist in regular exercise, such as walking, assume full responsibility for the household in the absence of the householder, and feed or assist in feeding
• The candidates should be able to launder clothing and household linens, mend clothing and linens, and perform light housekeeping and cleaning duties
• The candidates should be able to provide companionship, personal care, shop for food and household supplies, and prepare and serve nutritious meals

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Be prepared for the screening questions. Include answering the following questions while applying:

• Do you have previous experience in this field of employment?