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CLOSING DATE:  April 24, 2024

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

Key Duties and Responsibilities

1. Payroll Timekeeping and Scheduling

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.
• Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
• Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.

1. Customer Service Tasks

• Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
• Provide recommendations to enhance operational efficiencies across all Transit departments.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.

1. Special Projects – Analysis and Tracking

• Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
• Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.

1. Database and Records Management

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and departmental files.
• Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.

1. Support Process Improvement Initiatives and Change Management

• Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
• Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
• Ensure tracking of unique payroll instances, to allow consistency in future occurrences.

1. Human Resource, Administrative and Financial Support

• Maintain up-to-date employee and payroll files, documentation, and correspondence.
• Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
• Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
• Support annual pay outs as outlined in the ATU Collective Agreement.
• Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
• Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
• Support administrative team and functions on an as needed basis

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.
• Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

SELECTION CRITERIA:

EDUCATION:

• Post secondary certificate in Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Relevant previous payroll experience would be an asset.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

About Us: Proudly Canadian and Independently Owned, We are Coke Canada!

Wolf Pack Logistics Job Highlights

B.A. or B.S. degree in business, supply chain, procurement, finance, or equivalent experience & leadership
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2-4 years of work experience in a professional setting
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Proficiency with MS Office tools such as Word, Excel, PowerPoint
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Meticulous attention to detail, high accuracy, and strong organizational skills
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Experience in fulfillment, ecommerce, or logistics
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Project management experienceResponsibilities
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The expectation will be in-office one to three days per week
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Assist in the development and maintenance of third-party logistics key performance indicators (KPIs), establish reporting to hold teams accountable for set service levels, and lead continuous improvement opportunities
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Hold periodic review meetings with external fulfillment providers and be the point of contact for 3PL warehouses, assisting with training, questions, inventory reports and printer/IT issues
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Perform daily 3rd Party Fulfillment Checklist to coordinate and lead any resolution activities for identified issues related to fulfillment, purchase orders, inventory accuracy, technology issues, inventory integrity, and return goods authorization
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Develop and maintain detailed documentation and reporting and standard operating procedures
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Review warehouse data and documents, maintain accurate digital records and documentation
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Maintain digital processes for internal documentation to ensure data accuracy and preservation and investigate discrepancies or missing information as appropriate
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Address various internal and external customer needs, questions, and concerns regarding shipments, billing, status, services, carriers, and other needs; forwards complex or escalated customer needs as appropriate
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Perform cross functional activities to ensure fulfillment accuracy with our internal and external partners, including but not limited to Purchasing, Finance, and Operations Development
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Execute special projects and perform other duties as needed working cross-functionally where appropriate
Benefits
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Competitive pay and benefits including medical, vision*, dental, and life insurance
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Employee Assistance Program
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Pet insurance* and Virtual vet care
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PTO, Holidays, Floating Holidays, and Volunteer Day
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Retirement Savings Plan (401k/ RRSP) with employer matching program
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Paid parental leave
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Flexible scheduling, including remote work where possible
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The opportunity to join one of our Employee Resource Groups, and fun company events!
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For Canadian based employees these specific benefits are not included
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Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to job-related skills, experience, certifications, relevant education and training, while also considering internal equity.

LOCATION: Flower City Community Campus/Bob Callahan Seniors Centre

AREA OF RESPONSIBILITY:

Reporting to the Recreation Programmer/Recreation Coordinator, this position is responsible for professional preparing and serving of meals and snack items while providing excellent customer service.

• Create menu plans for lunch with appropriate pricing
• Supervise volunteers by assigning tasks
• Prepare and cook lunch and light snacks for 60 - 100 seat public dining room
• Service customers and address food related comments in a professional manner by providing
  exceptional customer service
• Ensure food loss is kept at a minimum
• Assist with and ensure inventory practices and portion control is adhered to
• Ensure volunteers, equipment and kitchen facilities meet all Department of Health regulations
• Ensure kitchen equipment is cleaned and report malfunctioning equipment to Supervisor
• Maintain complete vigilance while on duty and be ready to respond to any emergency situation
• Complete administrative duties in a timely manner (eg. attendance, incident/accident reports,
  opening and closing procedures)
• Maintain a safe and tidy space ensuring equipment is set-up and stored appropriately
• Report all concerns, accidents and incidents to immediate supervisor for follow up and take
  appropriate action
• Understand, adhere to, and enforce Corporate Policies & Procedures, Confidentiality Guidelines,
  Emergency Procedures and Health and Safety Standards for all participants and staff
• Attend meetings/training as required
• Performs other duties as assigned

SELECTION CRITERIA:

• Minimum 18 years of age
• Minimum 2 years of work experience in a commercial food preparation environment and/or formal
  training with strong food preparation and cooking focus
• Food Handlers certification, or ability to obtain within 1 month of date of hire
• Knowledge of OHSA, WHIMIS 2015, food related Health regulations
• Current Standard First Aid / CPR C from an accredited organization, or ability to obtain within 1
  month of date of hire
• Exceptional customer service and communication skills

**Preference will be given to students that have a permanent residency in Brampton.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

If this opportunity matches your interest and experience, please apply online by clicking the button above by April 21, 2024 and complete the attached questionnaire. We thank all applicants; however, only those selected for an interview will be contacted.  The City of Brampton requires all applicants to have a valid Criminal Record and Judicial Matters Check (Level 2) or a Vulnerable Sector Check (if 18 years of age or older)   issued from their local police department, dated within the last six (6) months. All checks must indicate for the purpose of employment.

This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.  Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.

Key Duties and Responsibilities

OPERATIONAL SUPPORT 

• Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
• Provide administrative assistance in support of business initiatives, programs, processes and projects.
• Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
• Maintain files and confidential records to ensure corporate compliance.
• Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.
• Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
• Book and arrange meetings,conferences, event attendance, resources, travel arrangements and amenities.

 CUSTOMER SERVICE 

• Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
• Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
• Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

 COMMUNICATION AND REPORTING 

• Research and assist with the preparation of policies, procedures and reports.
• Monitor and update data entry/database and web based records to support time sensitive reporting.

  CONFIDENTIALITY 

• Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
• Provide documentation support for disciplinary, grievance and performance matters.

 SELECTION CRITERIA:

EDUCATION: 

• Post-secondary Certificate in Office Administration or equivalent experience. 

REQUIRED EXPERIENCE: 

• One to two years’ experience providing administrative support. 

 **Various tests and/or exams may be administered as part of the selection criteria.

CLOSING DATE:  April 16, 2024

 Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

This role reports directly to Area Fleet Manager of PepsiCo Foods Canada and will support the Area & National Fleet team with Administrative related tasks. You would be working closely with different stakeholders and managing multiple priorities; therefore, the successful candidate must have superior time management, interpersonal skills, and be able to make decisions independently.

Whatyoucanexpectfromus:

• Competitive compensation and comprehensive benefits designed to fit your unique needs 
• A dynamic and inclusive culture that promotes you to bring your whole-self to work 
• Inspiring positive change for people and the planet with sustainability goals
• A supportive team that will encourage your professional growth and development

Responsibilities

• Responsible for ensuring effective management of PFC processes, i.e. SAP/Ariba PO’s, invoices, payment tracking, Accruals, Visa reconciliation, expense reporting
• Tracking and reconciliation of asset documentation per legislation and company policy
• Data entry and report generation
• Communication internally and with external stakeholders
• Projects to improve the efficiency of Fleet operations

Qualifications

• High School Degree or equivalent
• College Degree preferable
• 5+ years of related experience
• Advanced computer knowledge required (Microsoft Office:  Word, Excel, PowerPoint, 365, PowerApps, PowerBI, Access, Zoom)
• Aptitude to learn and leverage corporate financial reporting and information systems.
• Work independently under general instructions or direction.

WhyworkatPepsiCo

At PepsiCo, you’re invited to be a part of a global team of innovators who make, move, and sell these products—which are enjoyed by more than 1 billion people a day. A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence the people around you and the world at large. By showing up, you’ll have the opportunity to learn, develop and grow your skills for the future. Our supportive teams can fuel your professional goals to make a global impact on people and the planet. Join us. Dare for Better. 

#LI-Hybrid

#PepsiCorporate

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates need experience of 7 months to less than 1 year

Computer and technology knowledge: Candidates must have knowledge of Electronic scheduler, Dispatch management service software, MS Excel, MS Outlook and MS Word

Location: 4515 Ebenezer Rd suite 202, Brampton, ON, L6P 2K7
Work setting: Transportation, freight forwarding and private sector

Physical Requirements:

• The candidate should be able to work under pressure, in fast-paced environment and also pay attention to detail

Other Requirements:

• The candidate should be able to work in a flexible environment and also in an organized way
• The candidate should be a team player
• The candidate should have an excellent oral and written communication

Responsibilities:

• The candidate should be able to co-ordinate activities with other work units or departments, train workers in duties and policies, arrange training for staff and also co-ordinate, assign and review work
• The candidate should be able to establish work schedules and procedures, arrange for maintenance and repair work and also resolve work related problems
• The candidate should be able to prepare and submit reports, requisition or order materials, equipment and supplies and also plan, organize and oversee operational logistics of the organization

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

1. Project Management. Responsible for management of all aspects of building construction from start to finish including renovations and accommodations planning. This includes overseeing and managing a team of professionals that delivers high quality, timely and cost effective services and solutions to operating units that may require a wide range of planning and capital construction services. Including but not limited to: client consultation; cost benefit analysis; feasibility studies; technical review; budget estimates including hard and soft cost budget estimates, a schedule. Identify all risks associated with the project and assign contingencies to manage the risks as well as understand the implications and establishment of priorities with recommendations  in the context of the City’s multi-year capital plans, the Corporate strategic plan, the funding requirements and funding limitations;  forecast, develop, and implement short and long term financial budgets related to facilities requirements; procurement assistance; implementation and post construction reviews and warranty issues. Applies technical knowledge of all legislation when advising staff and monitors the team’s portfolio of projects to minimize the risk of project schedule slippage and over budget scope creep. Monitors work assigned to team. Develop a risk management and action plan, monitors the risks, takes the appropriate action to proactively minimize the potential impact and communicate the actions taken.
2. Leadership.  Determines staff resource requirements, financial and operational plans. Manages a multi-discipline team comprising of union, non union, management staff, permanent, contract and part time. Responsible for all related labour relation issues including recruitment, hiring, training, performance appraisal, professional development and discipline up to and including dismissal to ensure skilled and competent resources. Continually evaluates the operation and service plan to ensure appropriate allocation of resources and makes recommendations for improvement. Mentors and leads team on how to effectively and efficiently manage external design firms and contractors contracted to specific projects. Provides assistance with negotiating to ensure agreement on contentious issues.  Assess staff development needs.   
3. Financial accountability.   Prepares, monitors and reconciles  current budgets, and the capital project budgets as required. Ensures that projects are regularly and accurately updated on cost control financial tracker.  Ensures budget control is in place for all projects and monitors during all phases. Ensures all projects are completed on time and on budget. Oversees the preparation of all policies and procedures e.g. tender documents, council reports etc. 
4. Reporting. Develops and implements project control systems, cost evaluation methodologies, performance evaluation criteria for consultant selection in accordance with approved Corporate policies and guidelines. Prepares reports for Council and various Committees. Oversees the preparation of documents to award and amend purchase orders and contracts. Ensures status of all projects is communicated according to project methodology and City protocol. Attends meetings to present report as required e.g. Council, and various Committees. Creates and implements a communication strategy to keep stakeholders informed. Attends public meetings to make presentations and respond to queries about construction projects. Ensures closeout documents are acceptable.
5. Consultative Advisor. Oversees the preparation of specifications for new work and service contracts. Develops strategic policies and programs to meet the long-term needs of the City's capital implementation requirements. Takes a lead role in the implementation of vendors of record for the section and administer these contracts. Develops policies and guidelines for all operations pertaining to the section. Analyses and recommends acceptance of consultant and construction contracts. Provides direction to consultants of all disciplines. Negotiates and coordinates ongoing relationships. Ensures construction contracts and drawing specifications are properly executed. Works collaboratively with stakeholders, committees and various advisory groups.

• University Degree in Engineering or Architecture or Construction Management or Interior Design or an equivalent combination of education and experience in the application of the principles and practices of facility operations and construction. 
• Professional designation and membership in CIP, OAA or PEO or ARIDO, or PIP or PMI preferred

• 5 years’ experience managing professional staff, consultants, construction firms, general contractors, leading project teams, project development, state of good repair, renovation and multi-phased major building projects, preferably in the public sector. Particular training or experience in facilities planning/management codes and legislation, construction-related practices or the approved equivalent combination of education and experience.
• Demonstrated experience in managing a large, multidisciplinary team of unionized, technical and professional staff both in-house and contract. 
• Extensive experience in the direct management of a facility-planning and delivery portfolio for multiple client groups. 
• Extensive working knowledge of building planning and design principles, concepts and procedures; the concepts of universal and alternative office planning principles; types and costs of office amenities; heating ventilating and air conditioning systems; building codes and fire codes; security systems, accessibility issues and other legislation including the Occupational Health and Safety Act, Construction Lien Act, CCDC and OAA contract documents, etc. 

• Demonstrated ability to lead, motivate, coach and coordinate related activities of staff and contracted professionals. 
• Proven experience with directing multiple teams for the relocation and accommodation of multiple clients. 
• Computer proficiency and experience with MS Office Suite (Word, Excel, PowerPoint, MS Project) and software applicable to construction projects.
• Knowledge and application of project management methodology, construction techniques and materials
• Excellent communication, presentation and interpersonal skills to deal effectively with staff, political representatives, consultants, contractors and the public.
• Any of the following: Membership in the Professional Engineers of Ontario or the Ontario Association of Architects, or Association of Registered Interior Designers of Ontario or an acceptable equivalent combination of education and experience.
• Possess a valid Ontario Driver’s License Class “G”, and the use of a personal vehicle for site visits.
• Able to wear personal protective equipment as required to visit job sites.