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Weekly Hours: 40

Weekly Hours: 36.67

Hourly Salary: $42.90~$45.55(2024 Rates Include $3.00 Market Supplement) (See below for salary details)

Note: Testing may be done to evaluate knowledge, skills and abilities.

Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.

Note: Successful candidates will be required to provide proof of acquired education.

Jurisdiction: Local 588 

Division: City Operations 

Department: Transit 

Hourly Salary: $42.90 -$ 45.55 (2024 Rates) (Includes $3.00/hr Market Supplement) * Certified Journeyperson will start from step 3 at $45.55.

Apprentice Rates (2024 Rates): 

1st year: $27.55/hr

2nd year: $30.78/hr (Includes $0.75/hr Market Supplement) 

3rd year: $34.14/hr (Includes $1.50/hr Market Supplement)

4th year: $37.74/hr (Includes $2.25/hr Market Supplement) 

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

Closing Date: August 4, 2024 

Core Job Purpose

The Administrative Support role provides coordination, logistical and administrative services to support the department. This includes arranging appointments, scheduling meetings, processing of correspondence, recording and preparing minutes, answering telephone inquiries and maintaining filing systems for the work unit.

1. 0 Key Accountabilities

The ideal candidate will be proactive, organized, technically savvy and service driven. They will be a trusted partner to team members within the Office of the City Clerk and will directly support City Council members. Key functions within this support role are to provide administrative support office functions; execute appropriate processes to ensure priority services are delivered in accordance with agreed upon levels of service and service standards. This position will give you the opportunity to share in corporate goals, interact with key stakeholders and be part of impactful accomplishments.

The Office of the City Clerk is a fast-paced environment with many competing priorities. Administrative Support must be highly organized and excel in meeting the needs of the Office of the City Clerk and the needs of City Councillors. The level of skill and professionalism necessary must provide customers and stakeholders with a feeling of service excellence. Exceptional judgment is required when setting priorities, organizing multiple tasks and activities while also maintaining a professional approach. Digital savviness and the ability to adapt to changing circumstances to effectively respond to work volume and time constraints to meet deadlines will be essential to success in this position. In this highly sensitive position, you will have regular access to confidential material relating to business, commercial and community interests, labour relations, as well as financial and personnel matters. At times, this confidential information may in part be shared between City administration, City Council, committees of City Council, community stakeholders, other levels of government and other agencies.

The ideal candidate will possess strong organizational skills and demonstrate exceptional attention to detail, ensuring precision in all aspects of their work.

We are seeking a candidate who will provide exceptional customer service while cultivating strong relationships. In this position, you will be required to consistently uphold a professional and diplomatic demeanor as you work closely with elected officials, the Executive Leadership Team and stakeholders.

1.1 Coordination and Planning

• Manage, organize and coordinate meeting and appointment schedules
• Collect, assemble and provide information packages – files, reports, correspondence and background materials
• Provides logistical support - confirm space, prepare agendas, assemble materials, ensure notices and information packages are sent out

1.2 Customer Service

• Responds to requests for information or materials from both internal and external parties
• Builds and maintains relationships between and across business departments
• This position must be sensitive and respond appropriately to the needs of all customers and be open and responsive to change

1.3 Recording and Documentation

• Prepare and assemble necessary background material and files, attend meetings to take notes and prepare follow-up correspondence
• Compose correspondence; type and proofread general correspondence, reports and other materials
• Assist with maintaining office filing system

2. Knowledge

• This position requires specific knowledge of standardized work methods and processes and the ability to apply that knowledge to define and develop practical solutions to a variety of situations
• Job knowledge combines standardized process knowledge with a general understanding of an administrative or operational area
• Knowledge is used for the completion of defined activities or tasks completed through the application of policies or procedures

3. Communications and Interpersonal Skills

• Interactions occur across a range of stakeholders with a focus on the provision of services or the exchange, collection and dissemination of information
• Interactions are not, typically, contentious but may involve receiving citizen/employee or other stakeholder complaints that are then forwarded to others for resolution

4. Complexity of Problem Solving and Decisions

• Solutions are achieved using past practice and/or process and policy
• Decision making focuses on the prioritization and sequencing of specific work tasks and responsibilities
• Situations may require some creativity and interpretation in order to choose the most appropriate course of action
• Decisions around priorities for this position are made on time requirements and understanding the nature of the work

5. Impact of Actions and Decisions

• Impact is typically experienced at the job level with a focus on:
  • Some time loss related to correcting errors within one’s own work
  • Positive experience/outcome by others as a result of the provision of service

6. People Leadership and Development

• Responsibility includes provision of advice/training to others for job-related training and onboarding of new employees
• May serve on committees and/or working groups

7. Physical, Visual, Auditory and Concentration Demands (PVAC)

• It is common that there are interruptions in workflow that impact concentration demands
• In minute/recording/transcribing/editing responsibilities, there is higher than typical visual, auditory and concentration demands

8. Environmental Working Conditions

• The majority of the work is undertaken in City facilities. The work environment is an office environment

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

• Successful candidate will be required to provide proof of acquired education.

• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Closing Date: August 13, 2024

Position Summary:

The City of Regina is seeking two (2) Technologist II positions for a one-year term, each offering unique and impactful roles within our organization.

Environmental Services (Spill Response & Emergency)
In this role your responsibilities will involve environmental sampling of groundwater, surface water, soil, stormwater, and sewage as well as assisting in responding to emergency spill response scenarios. You will work on the preparation of reports to regulatory bodies. You will perform complex and advanced technical work, including database management and environmental aspects of infrastructure planning. You will provide valuable advice and technical analysis related to the delivery of environmental programs, ensuring our initiatives meet the highest standards of compliance and sustainability.

Environmental Services (Landfill Tech)
We are seeking a skilled individual to undertake diverse technical duties in database management, construction, preservation, facility operation, and environmental services. Your expertise will guide best practices in infrastructure, sewer, water, and stormwater, covering design, planning, construction, maintenance, testing, and performance evaluation. This role collaborates closely with a Project Engineer for seamless project execution. Additionally, you will oversee the daily operations, maintenance, and repairs of the City's Landfill Gas to Energy Facility (LGTEF), flare system, leachate system, and other vital components, contributing to sustainable initiatives and landfill infrastructure upkeep.

If you are dedicated to making a difference in Environmental Services and thrive in a collaborative and innovative environment, we would love to hear from you!

Key Duties & Responsibilities:

Environmental Services (Spill Response and Emergency)

• Provide technical analysis and environmental engineering support related to water, wastewater, drainage, solid waste, infrastructure planning, design, construction, operation, preservation, asset management, and asset performance.
• Initiate, develop, maintain, and coordinate databases related to environmental management, infrastructure planning, and field inspections.
• Support the coordination and oversee the implementation of environmental mitigation, clean-up and recovery efforts associated with spills and/or hazards materials.
• Review and comment on environmental reports, drawings, specifications, plans, and applications from developers and consultants to ensure City standards, specifications, and relevant environmental requirements are met. Review development and demolition proposals regarding protection and hazardous materials.
• Conduct field inspections, surveys, environmental surveillance, and environmental testing as required.
• Review reports and develop and maintain a system of records and history on contaminated sites within the City.
• Supervise and direct staff, consultants, and contractors as required.
• Manage projects, work programs, and budgets, including contract administration.
• Research, evaluate, and provide advice on the application of technologies, methods, and industry best practices related to environmental services.

Environmental Services (Landfill Tech)

• Manage the day-to-day needs of the LGTEF, flare and leachate system including inspections, calibrations, and other requirements.
• Conduct maintenance and repairs on the LGTEF, flare, and leachate system.
• Monitor, manage, and conduct data and sample collection for environmental programs including drinking water, wastewater, creek, and retention pond; as well, conduct compliance monitoring at various locations for corrosion control and composting.
• Conduct field inspections, surveys, and testing related to landfill key performance indicators.
• Interpret results, produce reports/outputs and make recommendations for infrastructure/sewer/water/stormwater, design, construction, operation, maintenance and management programs, and environmental engineering.
• Initiate, develop, maintain, and coordinate databases related to infrastructure planning, asset management, operations and preservation, and field inspection.
• Research and evaluate the application of new technologies and industry best practices related to infrastructure/facility planning, engineering, design, construction, asset management, and testing services.
• Direct consultants, contractors, and City crews as required.

Key Qualifications:

• The knowledge, abilities and skills are obtained through the completion of a two (2) year diploma in Environmental/Water Resources Engineering Technology, AND/OR completion of a two (2) year diploma in Mechanical, Civil, Industrial, Electrical, Water Resources, or Environmental Engineering Technology.
• Hold a minimum of two (2) years’ experience in related engineering/technical field/utility.

Key Knowledge

• Applying engineering practices, principles, theories, computations, analyses, and statistics.
• Basic water/sewer/waste infrastructure planning, management, design, materials, operation, construction, maintenance, and preservation.
• Knowledge and experience in spill response, spill investigation, spill cleanups, and remediation.
• Knowledge and demonstrated ability with environmental sampling and monitoring programs and field-testing procedures.
• Drafting and surveying technology practices and techniques.
• Effectively supervise and lead junior staff.
• Inspecting, assessing and troubleshooting mechanical equipment and systems.

Demonstrated Skills

• Strategically planning, coordinating and directing the work of others.
• Developing and working with complex databases.
• Creating tables, charts, and forms, create formulas, create queries and reports, modify, and customize charts and tables, use pivot tables and cross tab queries, and import/export data from various sources and formats using office productivity software such as MS Office (Word, Excel, PowerPoint, and Access).
• Working both independently and as a member of a team on complex tasks.
• Dealing with the public and difficult situations effectively.
• Creating tables and forms, create formulas, create queries and reports, and import/export data from various sources and formats.
• Beginner level skills with GIS and CAD to display data including symbology, create, edit, and query data, modify drawings, relate data, and prepare designs using software such as Arc GIS.
• Updating CAD drawings and conducting routine surveys utilizing GPS and other traditional survey methods.
• Managing time and performing tasks in a well-organized manner.
• Expressing ideas effectively, in oral and written form.
• Establishing and maintaining effective working relations and a respectful work environment.
• Working independently and prioritize tasks and projects.

Demonstrated Abilities

• Acquiring and applying knowledge of City policies and procedures, and legislative and regulatory requirements.
• Operating and maintaining industrial process facility/plant systems.

Working/Other Conditions:

• Eligible to register and maintain registration under Technology Professionals Saskatchewan is considered an asset.
• Must possess a valid Class 5 driver's license and have a reliable vehicle available for work usage (a travel allowance is provided).
• Must be able and willing to perform work of a physical nature in all types of plant, field environments and inclement conditions.
• Work may include variable hours which could include early mornings, late evenings, and weekends.
• Will be required to work from variable bases of operation. (i.e. Landfill, Water Supply and/or other designated bases.

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

• Successful candidate will be required to provide proof of acquired education.

• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 7 months

Physical Requirements:

• The candidates should be comfortable working in a fast-paced environment
• The candidates should be able to stand for extended periods

Other Requirements:

• The candidates should be flexible in adapting to varying work demands and demonstrate reliability in meeting deadlines
• The candidates should be organized in managing tasks and responsibilities, fostering collaboration and cooperation as effective team players

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to operate a cash register and computerized inventory record-keeping systems
• The candidates should be able to provide advice about merchandise and assist in its display
• The candidates should be able to conduct sales transactions through Internet-based electronic commerce and estimate or quote prices, credit terms, warranties, and delivery dates
• The candidates should be able to greet customers, discuss the type and quality of merchandise, and maintain sales records for inventory control
• The candidates should be able to prepare merchandise for purchase, rental, or lease, as well as prepare sales, rental, or leasing contracts
• The candidates should be able to accept payment in various forms, including cash, cheque, credit card, or automatic debit

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be capable of working in a fast-paced environment and handling repetitive tasks efficiently
• The candidates should be comfortable with standing for extended periods

Other Requirements:

• The candidates should demonstrate reliability and be team players

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to bring clean dishes, flatware, and other items to serving areas and set tables, clear and clean tables, trays, and chairs, and place dishes in the storage area
• The candidates should be able to package take-out food, prepare, heat, and finish simple food items, and serve customers at counters or buffet tables
• The candidates should be able to take customers’ orders and handle and store cleaning products

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience although having experience is an asset

Location: 2126 prince of wales drive Regina, SK S4V 3A6

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• • The candidates should be able to clean and sanitize items such as dishwasher mats, carts, and waste disposal units, and clear and clean tables, trays, and chairs

• The candidates should be able to operate dishwashers to wash dishes, glassware, and flatware, place dishes in the storage area, and replenish condiments and other supplies at tables and serving areas
• The candidates should be able to sanitize and wash dishes and other items by hand, scour pots and pans, and keep records of the quantities of food used
• The candidates should be able to package take-out food, portion and wrap foods, and prepare, heat, and finish simple food items
• The candidates should be able to serve customers at counters or buffet tables, stock refrigerators and salad bars, and take customers’ orders
• The candidates should be able to use manual and electrical appliances to clean, peel, slice, and trim foodstuffs, handle and store cleaning products, and remove kitchen garbage and trash
• The candidates should be able to sweep, mop, wash, and polish floors

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 7 months

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment, work under pressure, and handle a combination of sitting, standing, and walking
• The candidates should be able to stand for extended periods

Other Requirements:

• The candidates should be client-focused, possess efficient interpersonal skills, and be flexible
• The candidates should be organized, reliable, and a team player

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to assign sales workers to duties, establish work schedules, and supervise and coordinate the activities of workers
• The candidates should be able to hire and train or arrange for training of staff, and authorize payments by cheque
• The candidates should be able to order merchandise, authorize the return of merchandise, and sell merchandise
• The candidates should be able to prepare reports on sales volumes, merchandising, and personnel matters, and organize and maintain inventory
• The candidates should be able to resolve issues that may arise, including customer requests, complaints, and supply shortages

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Weekly Hours: 40