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With a friendly attitude, a willingness to work collaboratively, and a commitment to contributing as a team member, the Field Office Administrator will provide the Fort McMurray office daily administrative support. With a flexibility and a readiness to adapt to changes, this role will also be required to cross-train in different tasks to ensure adequate coverage when needed.

Responsibilities may include but not limited to:

• Support Pembina’s safety culture of "Zero by Choice" and the “Life Saving Rules”. To read more about our Life Saving Rules, visit pembina.com/safety;
• Handle reception duties, including answering the telephone, signing in office visitors, and providing excellent customer service;
• Prepare and submit employee and/or contractor information for site access on shared sites (CNRL/Syncrude);
• Complete goods and service receipts in SAP;
• Conduct monthly forecasting updates and create and edit reports and documents, all by leveraging SAP and Business Planning and Consolidation tools;
• Validate invoices against contractual terms and ensure supporting documents are attached;
• Route invoices for proper approval and payment;
• Monitor the delivery of services to aid in tracking and forecasting expenditures;
• Organize and submit monthly financial accruals for the Business Units being supported;
• Adhere to crucial monthly financial deadlines;
• Assist with corporate credit card reconciliation;
• Handle provisioning tasks, such as onboarding new employees;
• Provide meeting minutes support for safety meetings;
• Provide Facility/Building Services support and Physical Access Control, which includes working with the local property management team to provide access for contractors, requesting access cards, troubleshooting errors, and issuing and tracking field site keys and lockers keys;
• Assist with the Corporate Community Investment (i.e., Charity Campaigns, Breakfast programs, Days of Caring, etc.);
• Providing backup administrative support for vacation/sick relief as needed;
• Provide warehouse support as needed; 
• Forklift experience is considered an asset;
• Other duties as requested; and
• Participate in a diverse and inclusive work environment.
   

Qualifications:

• A minimum of Grade 12, High School Diploma, with 2 + years office administration experience; 
• Energy Industry experience is considered an asset;
• Post-Secondary Business Administration is considered an asset;
• Excellent communication and interpersonal skills;
• Superior organizational skills and a high attention to detail; 
• Ability to work with minimal supervision;
• SAP experience is considered an asset; and
• Strong computer skills with high competency in MS Office, Word, Excel, and SharePoint.
   

Job Summary

Under the supervision of the Supervisor VI (various workgroups), this position assists in the operation of sewer cleaning equipment, water operations/inspections and water & sewer maintenance activities.

Duties & Responsibilities

• Inspects and cleans sewer mains, manholes, catch basins, outfalls, storm ponds and any other appurtenances on the sanitary and storm sewer systems, or otherwise, as required.
• Operates and troubleshoots all water system components necessary to de-energize, re-energize, inspect and maintain hydrants.
• Assists in performing a variety of manual labouring duties, including repairing water mains, sanitary and storm sewer mains, primary water mains and all appurtenances, such as hydrants, valves, manholes, catch basins and leads.
• Assists with the operation of sewer flushing and/or vacuum equipment.
• Operates pumps and miscellaneous equipment.
• Installs road warning signs and barricades in accordance with approved standards.
• Complies with current Occupational Health and Safety regulations, including confined space entry procedures.
• Participates in on-going training, including operator certification training as directed. 
• Performs other related duties as assigned.

Qualifications

EDUCATION, TRAINING AND EXPERIENCE REQUIREMENTS:

• Grade 12 education or equivalent
• Level 1 Water Distribution and Level 1 Waste Water Collection Operator Certification from the Saskatchewan Operator Certification Board would be considered an asset
• Complete approved Water Distribution and Wastewater Collection programs/courses within 6 months of hire.
• Pass Level 1 Water Distribution and Level 1 Wastewater Collection Saskatchewan Operator Certification Exams within 12 months of hire.
• Possession of a valid Saskatchewan Class 5 Driver's Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.
• Possession of a valid first aid certificate, training provided upon hire.
• Successful completion of confined space, fall protection and H2S awareness training, training provided upon hire.
• Successful completion of H2S awareness training, training provided upon hire. 
• Successful completion of Trench Safety training, training provided upon hire
  
  

KNOWLEDGE, ABILITIES AND SKILLS:

• Knowledge of related corporate safety policies and regulations, bylaws, standards and specifications.
• Knowledge of Occupational Health and Safety requirements as applied to sewer main maintenance, water operations/inspections, and water and sewer repairs including traffic control regulations and procedures.
• Ability to operate sewer main maintenance equipment.
• Ability to communicate effectively orally and in writing.
• Ability to read and understand engineering drawings.
• Ability to perform confined entries complete with necessary fall protection equipment and air quality monitoring equipment. 
• Physical ability to perform the assigned duties. 

Job Summary

Under supervision of the Clerical Supervisor 13, this position performs clerical, reception and office administration duties.

Duties & Responsibilities

• Screens in-person and telephone inquiries and determines appropriate initial action.
• Responds to email enquiries pertaining to Parks Service levels, City Tree and Urban Forestry, Pest Management and Park Access Permit programs and generates service requests to the appropriate program staff.
• Coordinates and provides reception and administrative support services, including ordering supplies to maintain inventory levels and coordinating courier services.
• Enters data into various databases, ensures its accuracy, and produces reports, contracts, and labels.
• Prepares a variety of documents, including confidential reports, manuals, newsletters, web documents, PowerPoint presentations, etc.
• Controls and records approvals payments and assists with PR/PO creation for Parks Service levels.
• Maintains records of expenditures, e.g. supplies, courier service and photocopying, for budget estimates.
• Maintains the centralized office filing system, including confidential documents as well as assisting with maintaining staffing master data spreadsheet.
• Arranges and confirms appointments.
• Sorts and distributes incoming and outgoing mail.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

    Grade 12 education.
    Graduation from a business college.
    Typing speed of 55 w.p.m.
    Two years' diversified general office experience.

Knowledge, Abilities and Skills

• Considerable knowledge of business English and arithmetic.
• Considerable knowledge of modern office practices and procedures.
• Demonstrated ability to work with newcomers/ immigrant population
• Ability to take accurate minutes of meetings.
• Ability to make arithmetic calculations rapidly and accurately.
• Ability to make decisions in accordance with established policies and procedures.
• Ability to work with minimum supervision and to prioritize duties and responsibilities.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective working relationships.
• Ability to maintain confidentiality.
• Demonstrated skill in the use of a computer using the Microsoft Office Suite.

Job Summary

This position manages the accounting and administrative functions of one or more Divisions of Corporate Financial Services Department. This position provides technical advice, to managerial and professional staff, pertaining to budgets, cost control, finance, accounting and management information systems.

Duties & Responsibilities

• Oversees the day-to-day activities, and supervises the staff, of the payroll and accounting clerical Sections.
• Ensures the day-to-day integrity of management and operating reports generated by Division systems and monitors the maintenance management system on an on-going basis.
• Participates in the development of financial business systems, ensuring adequate internal controls are present.
• Collects, compiles, analyzes and reports financial and operational data for senior management, including analysis of assigned reserves.
• Provides daily support and information, related to the financial management systems, to other staff.
• Assists with budget preparation, expenditure analysis and financial planning.
• Monitors and reports, in conjunction with other managers, the financial status of capital projects.
• Participates in staff training related to the implementation of financial management systems.
• Reports regularly, or on an exception basis, identifying actual achievements compared to the desired results and analyzing the causes of the variances.
• Reviews and participates in developing and justifying rates, and prepares necessary justification and reports to Council.
• Organizes and controls Transit year-end processes and reporting activities.
• Assists with reporting and preparing claims that are cost-shared with government and agencies.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

• Degree in commerce, finance or related discipline.
• Possession of a professional accounting designation; i.e. CPA.
• Four to six years’ progressively responsible related experience in financial and management analysis and reporting.

Knowledge, Abilities and Skills

• Thorough knowledge of the principles and practices of financial and cost accounting.
• Considerable knowledge of business process analysis and system design and implementation.
• Demonstrated ability to prepare accounting and financial reports.
• Ability to prepare and present oral and written reports of a specialized nature.
• Ability to direct and support staff in achieving identified results.
• Ability to provide leadership and empowerment to achieve results through others.
• Ability to develop and maintain effective working relationships.
• Ability to negotiate agreements through problem-solving, consensus, stakeholder involvement and dialogue.
• Ability to communicate effectively orally and writing.
• Demonstrated skill in the use of Windows word-processing and spreadsheet software.

Job Summary

Duties & Responsibilities

• Inspects, maintains and repairs recreational equipment and furnishings at various sites around the city.
• Operates a variety of vehicles including a tractor with front-end loader, a forklift, snow-clearing equipment, and a tandem-axle truck.
• Constructs, installs, replaces and repairs various types of fencing, concrete and masonry blocks, etc.
• Performs preventative maintenance of buildings, structures, equipment, etc., in accordance with predetermined maintenance schedules.
• Assists trades and other maintenance staff with a variety of maintenance and construction projects.
• Transports the showmobile and community stage and oversees set-up at various sites around the city.
• Delivers and installs miscellaneous equipment to various sites around the city.
• Directs and trains staff assigned to assist in the set-up and maintenance of equipment and facilities.
• Works with other staff to ensure all work meets applicable Provincial and Federal code standards.
• Ensures adherence to established safety procedures, including the use of appropriate protective equipment.
• Prepares purchase orders and maintains event schedules and computer records.
• Performs other related duties as assigned.

Qualifications

Education, Training and Experience Requirements

• Grade 12 education.
• Three years’ experience operating specified equipment.
• Possession of, or ability to obtain, Certified Playground Inspector certification from CPRA.
• Possession of, or ability to obtain, Back Flow Prevention certification.
• Possession of a valid first aid certificate.
• Possession of a valid Saskatchewan Class 1A Driver’s Licence.
• Current driver’s abstract from SGI demonstrating a safe driving record.

Knowledge, Abilities and Skills

• Knowledge of the safe operation and maintenance of basic power tools and large equipment.
• Ability to operate a forklift, truck, and front-end loader.
• Ability to provide guidance and direction to staff.
• Ability to work with minimal supervision.
• Ability to communicate courteously and tactfully with the public and civic employees.
• Physical ability to perform the assigned duties, including working outdoors in varying weather conditions.

Additional Requirements

Evening and weekend work may be involved.