All jobs within 50 km around Gatineau

Position Purpose
Reporting to the Lead Officer, Administrative Support, the incumbent performs a variety of activities to support the financial operations of the sector while ensuring compliance with related policies and procedures. Assists with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

• Financial Transactions: Perform activities such as data entry, book keeping, record keeping, verification and reconciliation to support ongoing financial operations while ensuring compliance with established policies. Participate in the budget planning exercise by monitoring and responding to inquiries about financial activity. Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations. Administer petty cash for the sector.
• Payroll: May be required to provide backup support for payroll transactions to support ongoing operations during the absence of more senior resources. 
• Reporting: Provide various simple- to moderately-complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.è
• Records Management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes. Maintain accurate records of key holders and related security access information for staff of the sector to ensure confidentiality of the records.

What you will bring:

• Knowledge of administration and accounting principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
• Minimum 2 years of demonstrated experience in a similar role.
• Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
• Experience in interpreting, explaining and applying policies and regulations.
• Experience in producing reports.
• Ability to produce high quality work under pressure while meeting strict deadlines.
• Strong interpersonal and communication skills.
• Strong organizational skills.
• Bilingualism – French and English (spoken and written).

#LI-Onsite

The Payroll Administrative Assistant contributes to the success of PepsiCo Beverages Canada by providing payroll and general administrative support for the Ottawa location.

Responsibilities

• Timecard reviews and adjustments
• Generate and facilitate review of CCO, CATS report weekly
• Generate employee roster report and facilitate review
• Facilitate tracking of pay progression and make adjustments as needed
• Track and flag sick/vacation usage to departments leaders
• Invoice payment and tracking
• VISA imaging and allocation
• Process invoices on APS
• Follow up on open POs to ensure we are receiving invoices on time
• Manage badge accesses into the building
• Lead day one (1) onboarding for new hires / seasonal hires
• Filing GCS, quality, and safety documentation
• Maintaining key safety and quality trackers
• Provide ongoing support for the Ottawa Team

Qualifications

• Three – five years of administrative experience required
• Successful completion of an administrative/office management program preferred
• Successful completion of high school diploma required
• Professional accomplishments that reflect self-motivation and initiative 
• Strong computer skills in Word, Excel, PowerPoint required
• Excellent communication and customer service skills required
• Ability to multi-task is essential
• Attention to detail and strong organizational skills required
• Must be self-motivated, punctual with demonstrated professional maturity
• Experience with payroll and invoicing programs
• Previous Payroll experience an asset
• Kronos and SAP experience an asset
• Microsoft office experience required

Application Close: 05/12/2024

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing       
• Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.; Police record checks completed by a third-party company will not be accepted.
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Position purpose:

Provides administrative support for services under the office of the JD program assistant dean, including the Common Law Students Centre, the Common Law Admissions Office and the Common Law Professors’ Support Office. Helps ensure they operate smoothly and assists with implementation of activities and projects, while complying with University and Common Law Section policies and procedures.

In this role, your responsibilities will include:

• Customer service: Receives, informs and redirects clients. Responds by phone, in person and by email to requests for information directed to the Student Centre, the Admissions Office and the Professors Support Office. Ensures that information and requirements are communicated effectively and fully understood, according to established priorities. Helps with determining external and internal clients’ needs, assessing them and solving problems, to offer high-quality service in keeping with Faculty standards and the University’s vision.

• Case management: Develops and maintains an efficient filing and records management system to safeguard file confidentiality and ensure that complete, accurate documents are available for future reference or auditing. Co-ordinates record archiving. Maintains a reminder system for files requiring follow up. Co-ordinates, prepares and implements the teaching evaluation undertaking for full- and part-time professors.

• Administrative writing: Writes and edits documents based on templates and co-ordinates translation of administrative correspondence. Offers administrative support as needed for admission- and academic-related activities, such as managing exams, compiling and entering grades, and deciding on applications to Common Law Section programs.

• Report production: Conducts analysis and research. Compiles data, statistics and other information, to produce reports that enable discussion, decision-making, special projects and activities.

What you will bring:

• Postsecondary education in administration or an equivalent combination of education and work experience, preferably in a postsecondary setting  

• Three years’ demonstrated experience in an administrative position

• Knowledge of undergraduate law programs

• Knowledge and experience regarding interpreting, communicating and applying policies, procedures and processes

• Experience in managing administrative tasks

• Experience in gathering and analyzing data and in writing administrative and statistical reports

• Experience in solving problems independently

• In-depth experience providing client service

• Experience using Microsoft 365 applications, Windows and the internet

• Knowledge of student information and communication systems (including Talisma) (an asset)

• Ability to deal with conflicting priorities and meet strict deadlines in a fast-paced work environment

• Organizational and analytical skills, excellent judgment and attention to detail

• Good listening skills, sense of professional ethics and awareness of the need to maintain confidentiality

• Commitment to reconciliation, decolonization, equity, diversity and inclusion

• Bilingualism — English and French (spoken and written)

The receptionist/clerk is the front line position in providing accessible, friendly and efficient customer service for students and staff. This position is part of a team that is the first point of contact for all phone calls regarding booking appointments for medical care, relaying messages to nurses and doctors, requests for medical test results and reports, requests for copies of medical charts, requests for information, points of sale, updating demographics, corresponding with patients, etc.  They also provide medical office assistance to the medical team by assisting patient registration and consent process, updating charts, faxing, managing referrals, ordering supplies, etc.  In addition, the incumbent assists the department staff with statistics of department activity level and client satisfaction surveys.

Required Qualifications:

• Two (2) year diploma or equivalent – preferably in Medical Office Administration or equivalent combination of education and experience;

• Minimum of three (3) years’ experience in a “high demand” medical office setting is required;

• Must have excellent oral communication skills in order to communicate with clients/patients, physicians and other clinic staff;

• Must have strong computer skills with knowledge of Adobe, Microsoft Suite, and Outlook Email.  Familiarity with Electronic Medical Record software such as PS Suite is preferred;

• Ability to work under pressure in a very busy office environment;

• Ability to work flexible hours, if required;

• Experience creating Custom Forms in PS Suite is considered an asset;

• Experience with Ocean technologies, by Cognizant MD, is considered an asset.

Anticipated Weekly Schedule:

• Monday, Tuesday, Thursday, Friday 8:30am to 3:00pm (24 hours/week)

* This position is for P12456

* This position is paid at Payband D - Comparator

Application Close: 04/10/2024

Successful applicants meeting the employer’s qualification standard will be placed on an eligibility list in order of seniority. This list will be used to staff current and ongoing requirements for up to one year from the closing date of this competition.

WHAT YOU NEED TO KNOW

• Language Requirement: Designated Day 1 Ready – immediate requirement for language proficiency: French: oral, reading, writing English: oral, reading, writing Candidates must meet language requirement for position upon hire.       
• The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.  
• Driver’s License Requirement:  This position requires the successful candidate to use their own transportation.  
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates should have bachelor’s or master’s degree study, major in Computer Science or Artificial Intelligence
Experience: Candidates should have good software development and testing experience, good Python/ programming skills. Ability to develop scripts, automation workflow to deploy updates and fixes on infrastructure primarily network, cloud builds

Other Requirements:

• The candidates should have the ability to develop scripts and automation workflows to deploy updates and fixes on infrastructure, primarily network and cloud builds
• The candidates should have experience with automation tools like Ansible and a similar suite of tools for software provisioning and configuration
• The candidates should possess knowledge of the Big Data ecosystem, including Hadoop, Hive, HBase, Spark, Kafka, and Flink (plus)
• The candidates should have knowledge of Micro-service, Container/Docker, Kubernetes, and knowledge of networks (big plus)
• The candidates should have knowledge of routing, switching, and a basic understanding of network protocols and networking technologies. Experience with tools like Wireshark and knowledge of platforms like Juniper (JUNOS) or Extreme (ExtremeXOS) is a plus

Responsibilities:

• The candidate should be able to contribute to creating automation around infrastructure service, including network, cloud build environment, and other relevant capabilities, using a wide variety of technology and tools, including open source
• The candidate should be able to drive Proof of Concepts (POCs) for infrastructure service and work out Infrastructure as a Service (IaaS) improvements in line with data usage
• The candidate should be able to improve infrastructure reliability, efficiency, visualization, and quality, connecting different systems together using scripting languages and tools
• The candidate should be able to coordinate efforts with infrastructure custodians and administrators to plan deployments, upgrades, and decommissioning

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details.

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates don’t need experience, training will be provided

Physical Requirements:

• The candidates should be able to thrive in a fast-paced environment
• The candidates should be capable of meeting tight deadlines efficiently
• The candidates should be adept at handling repetitive tasks
• The candidates should be physically fit for tasks that involve handling heavy loads
• The candidates should be comfortable standing for extended periods

Other Requirements:

• The candidates should be reliable in fulfilling their responsibilities
• The candidates should demonstrate the ability to work collaboratively as a team

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to bag, box, or parcel purchases for customers, for shipment, or delivery
• The candidates should be able to carry customers’ purchases to the parking lot and pack orders in customers’ vehicles
• The candidates should be able to obtain articles for customers from the shelf or stockroom
• The candidates should be able to unpack products received by the store and count, weigh, or sort items
• The candidates should be able to stock shelves and display areas
• The candidates should be able to perform general cleaning duties, such as sweeping and mopping floors
• The candidates should be able to operate a forklift

Benefits:

• The candidates will get parking facility and group insurance benefits

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Posting Closing Date:

July 4, 2024

Please note: jobs are posted until 11:59 pm on the job closing date.

Job Description:

Reporting to the Finance Manager, the incumbent will provide financial, administrative and analytical support to the programs, special projects and contract activity in the School of Wellness, Public Safety and Community Studies.

The incumbent will be required to assist the Finance Manager with the coordination and development of the operating/capital budget, year-end process and will also be required to provide financial analytical assistance in the various activities of the School, such as contract activity, Early Learning Centre, academicprogram activity, capital equipment acquisition and enrolment projection/monitoring. 

Required Qualifications:

• Minimum three (3) year diploma/degree or equivalent in Business Administration or Accounting or related field;

• Minimum of three (3) years of business/budgetary/administration experience, preferably at a post-secondary institution

Preferred Experience/Skills:

• Experience working in an Academic setting and being familiar with College specific IT Systems;

• Experience with Workday, Adaptive Planning and Excel;

• Great interpersonal and communication skills;

• Strong analytical and problem-solving skills

*This vacancy is for P21240

*This position is paid at Payband G

Marshall Canada requires a Subcontracts & Supplier Project Manager in Ottawa, ON to join our team. Reporting to the General Manager, Land Systems, this role is responsible to manage the relationship and delivery of our key partners and subcontractors in critical customer programs, driving improved performance, ensuring schedules and cost estimates are adhered to.

Your responsibilities in this role:

• Participate in the development phase of the program; liaise between the Engineering team and suppliers to enable manufacturing to cost targets.
• Act as a commodity manager for the project specific requirements working with the global category management team.
• Develop and manage the relationships with our key subcontractors and partners on a critical customer programs and North American specific project requirements.
• Interface with global Marshall organization: commodity managers, strategic procurement team lead, Procurement Project Management, and the Supply-chain Managers to coordinate program needs from creation of RFP through contract negotiation and award, execution, delivery acceptance and contract close – this also includes any commercial amendments that need to be conducted through the project lifetime.
• Apply, follow, and monitor compliance to the global sourcing and procurement processes defined by Marshall.
• Monitor and manage the subcontractor delivery in line with the program schedule, this includes ensuring key milestones, both from a quality and time perspectives are met.
• Monitor and mitigate cost increases linked to program changes.
• Support in the creation, development and updating of supplier strategies aligned to the wider Procurement, Program and Business strategies and partnership principles.
• Set good standard and practices to maximize supplier delivery and quality performance through appropriate communication channels.
• Manage risks and opportunities associated with each of their respective suppliers across the region.
• Develop the supplier base through clear improvement plans. Ensure appropriate governance is in place to review progress and manage the contractual relationship.
• Provide business with insights regarding opportunities for the project to be more profitable or competitive, including make versus buy proposals.
• Other duties as assigned by the General Manager or Global Head of Supply Chain.

Apply if you have most of the following:

• University degree or equivalent.
• Risk Management and Relevant Project Management Experience.
• Supplier relationship (SRM) experience in relevant categories preferred.
• Strong communication, negotiation, and prioritization skills.
• Creative problem-solving, strategic, and analytical skills.
• Ability to work/ influence in cross functional teams.
• Internal and external stakeholder management.

Must be eligible to meet the requirements of export control regulations and security regulations, including the Canadian Controlled Goods Program and Canadian government security requirements.

Requirements:

Languages: Candidates must have knowledge of the English Language
Education: Candidates need standard educational qualifications such Bachelor’s degree
Experience: Candidates should have experience of 5 years or more
Computer and technology knowledge: AutoCAD, MS Office, and CATIA
Credentials: Eligible for registration as a Professional Engineer (P. Eng.) by a provincial or territorial association
Security and safety: Enhanced reliability security clearance

Location: 141 Laurier Avenue, Ottawa, ON K1P 5J3
Shifts: 08:00 to 17:00

Candidate Status:

• • Candidate must be a Canadian Citizen or temporary or permanent resident of Canada

• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to conduct feasibility, design operation, and performance research of electrical generation and distribution networks
• The candidates should be able to prepare material cost and timing estimates, reports, and design specifications
• The candidates should be able to design electrical and electronic components, systems, and equipment
• The candidates should be able to supervise and inspect the installation and operation of electrical and electronic systems and equipment
• The candidates should be able to investigate electrical or electronic failures
• The candidates should be able to prepare contract documents and evaluate tenders for construction or maintenance

Benefits:

• The candidates will get dental plan, disability benefits, health care plan, bonus, maternity and parental benefits, other benefits, Registered Retirement Savings Plan (RRSP), learning/training paid by employer, paid time off (volunteering or personal days), and parking available

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details