All jobs within 50 km around Ottawa

JOB SUMMARY

Pay Production is responsible for the delivery of payroll services to all City of Ottawa employees, including delivery of a $1.6 billion annual payroll and all associated financial transactions; administration of programs for pay in compliance with collective agreements, city policies, and legislative requirements; and WSIB/LTD claims management to ensure proper financial management.

You use your in-depth technical knowledge of SAP HR/Payroll and the complexities of this retroactive system, along with comprehensive payroll knowledge, to ensure that city employees are paid accurately and on-time in compliance with collective agreements, payroll related legislation and city policy. You undertake various activities under non-negotiable deadlines to: ensure accurate pay, leave and benefit entitlements; audit accuracy of information; ensure placements are consistent with collective agreement provisions and corporate policies and procedures; and assist with testing new configurations within the SAP HR/Payroll system.

You also liaise with all positions within Payroll, Pensions & Benefits as well as Human Resources, Labour Relations and client departments at all levels of the organization, federal government staff and banking officials, to clarify and resolve issues, provide advice and respond to inquiries with respect to City of Ottawa employees’ pay, leave and benefit entitlements.

EDUCATION AND EXPERIENCE

Completion of 2 year community college program in business administration, finance or related field

Minimum of 3 years of related experience in an accounting or finance environment, which includes least 2 years in a computerized payroll function

CERTIFICATIONS AND LICENCES

KNOWLEDGE

• Corporate computer systems/applications including SAP HR/Payroll
• Compensation and benefit verification, calculation and auditing techniques and practices, including mathematical techniques to perform or verify manual and automated calculations
• General accounting principles
• Record keeping, filing and general office procedures
• Microcomputer applications, including Word, Excel and e-mail
• Time management techniques
• Payroll and Human Resources policies, guidelines and procedures
• The various collective agreements specific to the client population served
• Organizational structure of the City of Ottawa and relevant contacts therein
• Canada Revenue Agency legislation and regulations for income tax, EI and CPP
• WSIB, OMERS, ESA, Canada Labour Code, MFIPPA legislation
• Working knowledge of applicable occupational health and safety legislation and general knowledge of corporate/departmental policies and procedures related to health and safety Working knowledge of City of Ottawa Payroll and Financial Systems is an asset

COMPETENCIES, SKILLS AND ABILITIES

• Work effectively under pressure of heavy workload and non-negotiable deadlines
• Demonstrated knowledge of SAP in a HR/Payroll services environment
• Function at an advanced level in analysis and problem solving of SAP pay and leave data
• Work independently as well as within a team
• Communicate effectively, both orally and in writing, on complex and sensitive issues
• Apply collective agreement provisions as they relate to pay, leave and benefits
• Strong interpersonal skills
• Excellent oral and written communication skills
• Work well under tight deadlines
• Thoroughness and initiative
• Organized, methodological and attention to detail
• Customer service oriented
• Flexible
• Team Player

JOB SUMMARY

The Financial Services Branch is responsible for the overall delivery of financial services to all City departments, Boards, Commissions and Agencies, ensuring that the financial support requirements and financial processing are delivered in a timely, meaningful manner. Services include budget development and monitoring, financial analysis, project management support, financial reporting both internal and external, financial compliance, financial advice and accounting requirements. The Account Management units develop strategic business partnerships and deliver integrated, seamless, value-added and “one-stop-shop” financial support to their client departments to meet on-going and evolving operational requirements of the assigned lines of business.

You provide financial management information, advice, guidance and reporting to client management and staff, oversee the compilation, submission and monitoring of grant applications, support the client's involvement with cost sharing programs/other revenue producing programs/other agreements, and implement/ensure adherence to sound financial controls.

You also: participate in the preparation and maintenance of clients’ Operating and Capital Budgets; provide support to management for their presentations to various budget review/approval committees; participate in the preparation of monthly/quarterly/annual/ad hoc consolidated financial statements and reports; provide input into policy and best practices reviews/development, improved client services and accounting procedures/systems; participate in Performance Measurement initiatives; coordinate the activities of Financial Officers and other assigned staff; provide audit support; and perform other related duties as required.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business, Commerce or related field. Completion of 2 years towards a recognized accounting designation (CPA) is an asset.

Minimum of 5 years of related and progressively responsible experience in financial management, including financial analyses, budgets and accounting.

KNOWLEDGE

• Acquired knowledge of the City organization, financial policies and procedures
• Possess an understanding of the interrelationship between the Clients’ organization/business lines/client base, operational priorities and direction and City operations, processes and reporting activities
• Possess an understanding of corporate information management systems, including those used for financial budgeting, tracking, accounting and reporting
• Possess knowledge of relevant SAP modules and an understanding of maintenance management systems and/or other client software, and their interface with SAP
• Knowledge of financial controls and processes and financial processes relating to contracted work
• Knowledge of relevant special funding programs/grants available to the City from other levels of government
• Processes for budget development and monitoring
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Able to work independently, with minimum supervision, and collaboratively with all staff as part of a team
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work and to deal effectively with multiple demands conflicting priorities, pressures, and deadlines
• Able to understand/appreciate the technical complexities and diversities of the work in order to provide financial management support
• Able to provide functional supervision to other assigned employees, scheduling and coordinating work activities and providing instruction/guidance
• Able to research, analyze and evaluate financial/budgetary issues, interpret data, make decisions, develop appropriate solutions and formulate recommendations
• Able to identify financial tracking and reporting requirements and provide user input to systems enhancements
• Able to administer regulations, laws, and financial/administrative policies/procedures
• Able to work collaboratively and to bring conflicting points of view to consensus
• Possess excellent interpersonal and communication skills
• Possess advanced computer literacy in MS Office Suite in a windows environment, including use of intra/internet
• Able to use Corporate SAP modules/system and work with other advanced computer applications or software used by the client group(s) analytical and attentive to detail
• Able to exercise discretion and confidentiality
• Flexible and adaptable to deal with shifting priorities
• Able to demonstrate sound judgement
• Able to demonstrate tact and diplomacy
• Possess initiative and self-motivation
• Possess a strong customer service orientation
• Possess a work record of good attendance and job performance

JOB SUMMARY

Public health works to prevent illnesses, injuries and poor health. Ottawa Public Health delivers a range of mandated core programs and services that are outlined in the Ontario Public Health Standards. The programs and services are designed to meet the health needs of the communities in Ottawa. We work with local communities and partners to create equitable opportunities for all residents to be healthy and thrive, regardless of any social or economic reasons. 
The Legislative Affairs and Strategic Engagement Team engages with elected officials and public policy makers at all levels of government to identify opportunities for collaboration on shared priorities. This team engages with external partners by establishing and strengthening meaningful relationships with a variety of health, social-services, community and business organizations. Our goal is to establish trust and community support, so that public-health priorities, as outlined under the Ontario Public Health Standards, can be advanced. 
In this role, you are responsible for working with internal and external partners to develop and implement engagement strategies to advance OPH priorities, aligned with the OPH Strategic Plan. This work involves conducting research and analysis, and developing and evaluating policy, and strategic and operational plans. This role requires the ability to build relationships and to navigate complex issues, involving balancing interests and competing viewpoints. This role is an opportunity for you to hone your public relations and political acuity, while working with partners to advance the health and wellbeing of our community.  

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business or Public Administration, Health Sciences, Communications or related field

Minimum of 5 years of experience in research, policy and program development and analysis, project management and evaluation

KNOWLEDGE

• General knowledge of corporate and departmental policies and procedures
• Legislation, policies, regulations, guidelines and operational procedures relevant to the operational area
• Communications, planning and project management techniques and processes
• Research, statistical analysis and report writing techniques and processes
• Program and project evaluation and performance measurement processes
• Business process flow modeling
• Working within a complex, unionized environment
• Computer applications, including Microsoft Office
• Knowledge of applicable health and safety legislation, including the rights and duties of workers

COMPETENCIES, SKILLS AND ABILITIES

• Communicate effectively in writing and orally; to write comprehensive, clear, concise and accurate reports, and to present a variety of data in various formats
• Possess sound skills in dealing with controversial and sensitive issues, which involve balancing interests of numerous parties with divergent viewpoints
• Plan, develop, organize and implement short and long term projects, operational procedures and strategies within an environment of frequently changing priorities
• Develop and implement a research plan, collect, analyse and validate quantitative and qualitative data/reports from various sources, develop clear and realistic recommendations that ensue from the research analysis
• Support and promote the corporate vision
• Client-centred approach to service delivery by acting on client feedback and taking responsibility for quality of service and on-going process improvement
• Organize and facilitate public consultation processes
• Obtain feedback on policy, project and research proposals by collaborating with coordinators, managers, the director, the public, elected officials and representatives of external agencies towards consensual solutions and outputs
• Exercise sound judgement
• Set and manage multiple priorities and meet deadlines
• Excellent oral, written and interpersonal communication skills
• Strong organizational and analytical skills
• Innovative, goal and results-oriented approach to process change and problem-solving
• Ability to work both in a team environment and independently

JOB SUMMARY

You are the first point of contact for all inquiries relating to Human Resources and Payroll, Pensions, and Benefits for City of Ottawa employees. Your responsibilities include using a broad base of knowledge and strong communication skills to provide effective front-line support, guidance, and expertise to employees on related policies, procedures, and practices. You efficiently handle a variety of inquiries, transactions, and issues relating to HR, Payroll, Pensions, and Benefits programs and processes.

Your role involves interpreting and applying HR, payroll, pension, and benefit policies accurately, while exercising good judgment and discretion in your interactions. You also provide support, troubleshooting and problem resolution to users of self-service tools.

Additionally, you are responsible for maintaining the integrity of data in various secure systems, such as the OMERS Pension Plan's site and insurance carrier's site, Canada Life, as well as updating and auditing master data in SAP, in response to employee and manager requests.

EDUCATION AND EXPERIENCE

Completion of 2 year community college diploma in Business or related field

Minimum of 3 years of related experience in a variety of Payroll and/or HR functional areas with an emphasis on front end client service

CERTIFICATIONS AND LICENCES

KNOWLEDGE

• Customer service principles
• The City of Ottawa’s departments, internal operational and administrative procedures, relevant contacts, collective agreements and services
• Working knowledge of Payroll and HR policies, processes and procedures
• Microsoft Office Suite and other corporate standard software as required
• Intermediate knowledge of SAP
• Legislation - Canada Revenue Agency, ESA, CLC, Pension and Benefits Standards Act, Ontario Pension and Benefits Act, MFIPPA, WSIB
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Customer service oriented: ability to use effective and tactful oral and written communication skills with clients at all levels of the organization
• Demonstrated knowledge of SAP operation with a HR/Payroll services environment
• Apply collective agreements provisions as they relate to employee transactions
• Excellent organization and time management skills and techniques: ability to plan, organize and carry out work assignments, managing multiple and competing tasks simultaneously and prioritizing work to meet heavy workloads and non-negotiable deadlines
• Strict attention to detail and accuracy in the maintenance of records: ability to produce spreadsheets and statistical reports
• Communication skills with all levels of employees, management and the general public
• Work independently and within a team to develop innovative solutions
• Communicate effectively on complex issues
• Superior client service skills including patient and tactful with clients and other staff
• Highly organized/reliable and flexible
• Integrity, tact, discretion and good judgment in maintaining confidential information
• Takes initiative
• Creative/innovative
• Thorough
• Team player
• Resourceful
• Able to handle multiple tasks and work independently with minimum supervision under tight deadlines

JOB SUMMARY

Ottawa Public Health is responsible for providing public health programs and services that contribute to the physical, mental and emotional health and well-being of the residents of Ottawa, in compliance with Ontario Ministry of Health and Long-Term Care standards, protocols and guidelines and other related public health legislation. In partnership with the people and communities of Ottawa, Ottawa Public Health improves and advocates for health and well-being through prevention, promotion and protection. 

You are responsible for: coordinating the development, implementation and maintenance of strategic plans; leading or undertaking high risk, complex strategic projects; and providing project management services including defining project scope, preparing project documentation, and leading an assigned project team. 

You also lead or undertake corporate programs and initiatives on behalf of Ottawa Public Health, representing the branch/service area and department, and consult with the MOH and senior leadership team to establish strategic management objectives and outcomes consistent with the departmental and corporate vision.  In addition, you support the department’s stakeholder and relationship management strategies.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Business Administration, Public Administration or a related field

Minimum of 5 years of progressively responsible and practical experience in strategic planning, and the development, implementation and evaluation of complex and strategic projects, and programs at a corporate or departmental level.

CERTIFICATIONS AND LICENCES

KNOWLEDGE

• Possess general knowledge of the Corporation, departmental business requirements, policies and legislation related to the department
• Project management methodologies and practices
• Business process principles, practices and methodologies 
• Business case analysis
• Policy and program analysis, development, implementation and evaluation
• Research, trend analysis, risk assessment
• Strategic and communications plans development
• Performance management, measurement methods, tools and techniques
• Strategic planning and policy development concepts, theories, principles and methodologies
• Legislation, regulations, policies, standards and guidelines relevant to the work
• Corporate policies, guidelines and practices
• Departmental business requirements as well as understanding of the programs/services and operations of other departments, and the inter-relationships between them and own work area
• Working within a complex, political environment
• Corporate computer systems and applications
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Work on a wide range of projects of a highly complex and diverse nature
• Develop and deliver presentations to various levels of management and community partners
• Communicate effectively and concisely, both orally and in writing
• Build internal/external business relationships to enhance knowledge, innovation and continuous improvement
• Perform effectively in a multi-disciplined environment requiring a high degree of motivation and initiative
• Possess excellent interpersonal skills and the ability to interact cooperatively, effectively and efficiently with staff and the public as required
• Work effectively in a team environment to achieve corporate, departmental and branch goals
• Demonstrates tact, diplomacy and discretion, and maintains strict confidentiality
• Highly organized with the ability to prioritize, set schedules, meet deadlines, handle multiple projects/activities and competing demands, and deliver results in a changing work environment
• Display political awareness and sensitivity
• Demonstrated leadership, initiative and credibility
• Innovative, goal and results-oriented 
• Flexible and adaptable  
• Customer service oriented 
• Exercise discretion, tact and diplomacy

JOB SUMMARY

The Health and Safety unit delivers a comprehensive health and safety program for the Public Works department by conducting safety inspections, audits and investigations, assessing and mitigating departmental health and safety risks/hazards, implementing management strategies including monitoring and promoting compliance to legislated and corporate requirements, developing or enhancing health and safety programs, and delivering health and safety training to staff.  

You are responsible for providing an overall coordination function for all Occupational Health and Safety (OH&S) related programs, services, and initiatives within the department.  You support management and staff by providing advice and guidance, developing programs and procedures, coordinating special projects, conducting risk assessments, monitoring compliance through inspections and audits, conducting incident investigations, and making recommendations for improvement. 

You also liaise with Health and Safety in Human Resources Services and the operating branches within the Public Works department.

EDUCATION AND EXPERIENCE

Completion of 3 year university degree in Science, Human Resources, Business Administration, or other related field, with coursework related to OH&S administration

Minimum of 5 years of progressively responsible OH&S experience working in a large unionized industrial organization, implementing initiatives, performing project management, and/or conducting research and analysis

CERTIFICATIONS AND LICENCES

KNOWLEDGE

• Provincial Occupational Health and Safety Act and applicable regulations
• Workplace Safety Insurance Act and applicable regulations 
• Applicable federal, provincial and municipal legislation related to OH&S
• Key safety issues involved in operating an industrial operation
• Theoretical and practical knowledge of a range of OH&S work procedures and practices
• Hazard Recognition, assessment and control
• Inspection and audit planning and procedures
• Incident investigation methodology
• Risk assessment methodology
• Research methods, data collection and interpretation
• Planning and performance measurement
• Policy and procedure development and documentation practices 
• Project management principles and techniques
• Training and development approaches and evaluation methodology
• Strategic and operational planning
• Human resources practices and principles, collective agreements
• Computer applications relating to the work, including MS Office Suite, SAP, PowerPoint 
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Able to interpret and apply legislation
• Able to work independently, with minimum support/direction
• Able to work cooperatively and collaboratively with all staff and as part of a team  
• Able to plan, initiate, organize, and prioritize work, and to balance the stress of multiple demands, conflicting priorities, and pressures, while maintaining a keen sense of quality and deadlines
• Able to plan, lead, coordinate, implement, and manage projects to completion
• Able to conduct research, compile/analyze issues/data, make judgments on the interpretation of issues/data, identify and compare a range of options, and make recommendations
• Possess strong problem solving skills and the ability to make decisions where precedent is not usually available
• Able to communicate complex information and influence and convince others to adopt courses of actions they might not otherwise wish to take
• Able to initiate and facilitate change
• Able to exercise discretion in dealing with sensitive issues
• Able to conduct interviews and obtain relevant information
• Possess excellent consultative, collaboration and interpersonal skills; able to direct, advise and guide
• Able to negotiate and persuade others and to bring conflicting points of view to consensus 
• Possess strong verbal and written communication skills; able to write reports and deliver presentations; able to communicate effectively with a range of audiences 
• Possess strong existing computer skills, with ability to use Microsoft Office suite applications and SAP
• Able to think analytically, and focus on accuracy and detail
• Able to demonstrate leadership and initiative
• Patient, flexible and adaptable
• Able to display tact and diplomacy
• Innovative, creative, and resourceful
• Customer service oriented

JOB SUMMARY

The mandate of Supply Services is to ensure procurement activities (valued at approximately $1 billion annually) and payment activities (valued at approximately $3 billion annually) are undertaken with a strategic corporate outlook, and reflect industry best practice to effectively meet the needs of City departments, the Library Board, Ottawa Police Services and the expectations of Council.

You are responsible for conducting ongoing analysis of operations, reporting results, and providing analytical expertise for special projects in support of the Accounts Payable (AP) program and Supply Services. 

You support a high-volume environment that aligns with City-wide strategies, service excellence, initiatives and goals.

EDUCATION AND EXPERIENCE

Completion of 4 year university degree in Commerce, Finance, Accounting or other related field 

Minimum of 2 years of experience in accounting process environment, including financial analysis, and financial modelling.

KNOWLEDGE

• Knowledge of financial controls and processes and Accounts Payable Processing
• Forward thinking, able to provide the right information for management decision
• In depth knowledge of SAP, Markview, Excel 
• Knowledge of Business Intelligence (BI)
• Knowledge of the Accounts Payable process, its priorities and challenges
• Understanding the intricacies  of how the data is collected, and the resulting affect on reports
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Able to understand/appreciate the technical complexities and diversities of the work in order to provide financial management support
• Able to research, analyze and evaluate financial/budgetary issues, interpret data, make decisions, develop appropriate solutions and formulate recommendations
• Able to identify financial tracking and reporting requirements and provide user input to systems enhancements
• Able to administer regulations, laws, and financial/administrative policies/procedures
• Able to work collaboratively
• Possess excellent interpersonal and communication skills
• Possess advanced computer literacy in MS Office Suite in a windows environment, including use of intra/internet
• Able to use Corporate SAP modules/system and work with other advanced computer applications or software 
• Analytical and attentive to detail
• Able to understand the impact of the limitations of the source of information
• Creative problem solving
• Excellent communication
• Able to exercise discretion and confidentiality
• Flexible and adaptable to deal with shifting priorities
• Able to demonstrate sound judgment and initiative
• Able to demonstrate tact and diplomacy
• Possess initiative and self-motivation
• Possess a strong customer service orientation