All jobs within 50 km around Islington-City Centre West

The Terminal Administrative Assistant provides support and performs a variety of administrative and operational analysis for the Terminal Manager, Director of Operations and Regional Admin. Mgr.  Also provides same for all other Managers as required.

How You’ll Help

• Prepares and submits expenses (utilizing Company Expense Policy) for Director of Operations, Regional Ops Mgr, Hub Manager, Regional Admin. Mgr.  This also includes manual expenses for “one time” users if required.
• Books travel for all above when required
• Gathering, maintaining and reporting all TPIP requirements i.e., tailgates, Step-BOS reports weekly for submission on Sharepoint site.
• All Business Card purchases for Day & Ross Operations cross-country
• Ordering supplies for and Monitoring of all terminal equipment i.e., photocopiers, printers, computers etc. 
• Ordering and maintaining office supplies.
• PO control for ordering  / receive office supplies and other orders as needed by Terminal (check & balance).
• Cheque scanning and reconciliation as well as possible bank visits to deposit cash and/or cheques when required.
• Set up of safety boot purchases and refunds if required.
• P-Card submissions for TOR terminal utilizing Company Policy. 
• Takes care of Amazon purchases for TOR, WSK, WIN, BLT, MTL when required.
• Prepare yearly license renewal for dispensing of propane
• Works with maintenance crews and monitoring company when maintenance is being completed for fire alarms, emergency lighting, sprinklers, hydrants and fire extinguishers 
• Works with Terminal’s Cleaning Company on any issues that arise in the buildings at TOR & BLT.
• Works with Vending Machine suppliers to maintain supplies.     
• Keeps a key log of all locks in the building / works with the locksmith on making sure necessary keys cut and broken locks repaired.
• Main contact for server issues from McCains IT group
• Maintaining and upkeep of the postage meter / replenishing when necessary
• Works with Loss/prevention team to have new employees activated or deactivated when necessary (card access).
• Update or request telephone extensions – work with IT to create
• IT ticket follow ups for the terminal when necessary.
• Book Board Room calendar when required.
• Backup to Hrly. & Agency Payroll with absences occur.
• File daily dock operations paperwork & security gate paperwork.
• May be involved with Health & Safety Team as Secretary, taking notes and updating files in the dock SDS folder
• Provides support to the Terminal for Managers & Supervisors when required.

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial 
• Communication skills - advanced
• Excellent Computer skills – accuracy, MS products, AS400, web based programs
• Demonstrated customer relationship skills
• Strong conflict resolution skills
• Able to work deadlines in high transactional environment
• Ability to champion business needs in a collaborative manner to colleagues
• Results focused
• English, other languages an asset

To apply, visit our Careers page at dayross.com.

If you’re chosen for the role, you’ll be asked to provide reference and criminal background checks before employment. You’ll only be contacted if you’re selected for an interview. 

#EmployeeReferralProgram

Adequate knowledge of French is required for positions in Quebec. 

Application Deadline: 06/18/2024 

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:
 

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHATS IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

We are searching for a Full Time Administrative Coordinator to join our Transitional Care Centre team based in Bedford, Nova Scotia. 

The transitional care model supports patients/families who require additional time, services, and support to transition back to home/community, by providing an alternate space with intentional programming, building design, and resource allocation to increase the probability of returning to their previous living situation.
The Administrative Coordinator is integral in managing the clerical duties required to support the admission, inpatient stay, and discharge processes required to support patient’s transition home.
Meaningful Benefits 

You will be surrounded by supportive and talented team members who make our communities great places to live, work and visit. As an established and respected organization in the healthcare sector, Shannex offers opportunities for growth, development and advancement. And at the end of every day, you will know you’ve made a measured difference in the lives of our patients.

Additional benefits include:
•    Comprehensive health and dental benefits plan (eligible immediately upon hire for part-time & full-time staff) including an Employee and Family Assistance Program 
•    RRSP Program (5% employer match) or pension plan 
•    Vacation accrual begins immediately and travel insurance
•    Access to virtual healthcare 24/7 for FREE through Consult Plus 
•    Free onsite parking
•    Access to thousands of perks vendors and discounts through our WorkPerks program, including excellent discounts for apparel, restaurants, technology, fitness, travel, and tickets to some of your favorite sports and entertainment events
•    Access to continuing education and training through Shannex’s Centre of Excellence
•    Opportunities to be part of sector innovation and continuous improvement initiatives 
•    Recognition and Rewards for service excellence and safety

About the Opportunity
•    Manages clerical aspects of the admission, discharge, and transfer processes.
•    Receives and routes telephone calls, greets and directs visitors as appropriate; provides routine information and responds to inquiries from clients, visitors, and staff; refers to appropriate person as necessary. 
•    Maintains and distributes all nursing forms. 
•    Prepares photocopies and facsimiles and operates a variety of office equipment; maintains and distributes office supplies. 
•    Establishes, maintains, processes, and updates files, records, and other documents, including master lists, client admissions/ transfers / discharges; maintains client discharge files. 
•    Monitors fire alarm panel, security alarm panel and front door and follows safety and security duties as per facility policy. 
•    May book medical appointments and arranges transportation.
•    Ensures client safety by following and applying all standard operational procedures, safe work practices and training provided.
•    Prepares requisitions for diagnostic and therapeutic services for patients and coordinates appointments with other departments.    
•    Accepts and schedules appointments, makes appropriate entries, completes required hospital forms, and notifies appropriate staff; 
•    Routes records/requisitions to departments as required to diagnostic and treatment procedures or consultation. 
•    Uploads all reports on chart. 

About You
•    High School Diploma or equivalent
•    A graduate of an approved 2 year Office Administration / Professional Secretarial diploma or university degree (i.e., Bachelor of Secretarial Science)
•    Medical Terminology 
•    Previous experience working in a health field is considered an asset 
•    Ability to type 80 words per minute;
•    Knowledge of general office procedures and equipment; 
•    Ability to operate personal computers including various software packages including Word, Excel, Power Point, MS Publisher and various database software applications;
•    Ability to maintain confidentiality of records and information; 
•    Asset: 5 years of related experience?and possess essential secretarial skills, a strong sense of responsibility and confidentiality

·  Post-secondary diploma or degree in recreation and leisure studies, therapeutic recreation, social service worker gerontology or other related field from a community college or university or enrolled in same required. If enrolled, must complete program within 3 years of hire date. 

·  Demonstrated written and verbal communication skills, as well as excellent documentation skills. 

·  Knowledge and demonstrated experience in one-one/group program planning, implementation and evaluation for both well and the cognitively impaired. 

·  Ability to work independently and ability to manage time effectively. 

·  Ability to plan, implement, evaluate new ideas, resident programs and volunteer initiatives. 

·  Knowledge and/or experience in working with the geriatric population especially those with cognitive impairments. 

The Accounting/Reporting Analyst provides complex transactional support for financial and operational processes within a full accounting cycle, while being a pivotal financial resource to all business units and stakeholders.

KEY DUTIES & RESPONSIBILITIES

Analysis and Reporting

• Works closely with the project delivery and property management teams to compile and analyze data for budgets, forecasts and ad hoc reporting to support the contract
• Works with very large data sets to create reports and identify trends and leading indicator analysis
• Prepares and maintains accurate and complete records for audits
• Prepares memos and provides variance explanations, summarizes findings and recommendations

Accounting

• Performs reconciliation of the Purchase Order (PO) process for the portfolio to ensure full compliance
• Validates accurate costing code and process Business Expenses for payment
• Reviews and approves project budgets and client work authorizations for accuracy and ensure timely completion
• Researches outstanding balances on invoices and statements
• Prepares and distributes monthly invoices and billing file preparation
• Compiles and posts month end entries
• Sets up Accounts Receivable and Receipts Journal Voucher and upload to internal system
• Prepares spreadsheet for monthly A/R revenues and receipts and enter into system
• Updates Billing Report with Current YTD information
• Other tasks and duties as required

KNOWLEDGE & SKILLS

• More than one year, up to three years of job related experience
• Undergraduate University degree in Accounting, Computer Science, MIS or Finance
• High level proficiency with Microsoft Excel
• Excellent attention to detail and accuracy
• Strong interpersonal and communication skills
• Excellent problem solving and troubleshooting skills
• Strong data analysis and interpretation skills

Licenses and/or Professional Accreditation

• Professional Designation of CPA would be desirable

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates don’t need standard educational qualifications
Experience: Candidates should have experience of 2 to less than 3 years’
Security and safety: The candidates should be bondable

Supervision: 5-10 people, Cook (general), Food and beverage servers, Food service counter attendants and food preparers, Kitchen and food service helpers
Work setting: Restaurant

Physical Requirements:

• The candidates should be able to work under pressure in a fast-paced environment, be physically demanding, and a repetitive tasker
• The candidates should be able to work in tight deadlines with attention to detail
• The candidates should be able to sit, stand, walk, bend, crouch, and kneel for extended periods

Other Requirements:

• The candidates should be client focus, have efficient interpersonal skills, and be able to work as a team player

Responsibilities:

• The candidates should be able to establish methods to meet work schedules, supervise and co-ordinate activities of staff who prepare and portion food
• The candidates should be able to train staff in job duties, sanitation and safety procedures, hire food service staff
• The candidates should be able to ensure food service and quality control, address customers’ complaints or concerns
• The candidates should be able to maintain records of stock, repairs, sales and wastage, prepare and submit reports
• The candidates should be able to supervise and check assembly of trays, establish work schedules
• The candidates should be able to prepare food order summaries for chef

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply (along with your resume) through below mentioned details.

By Email:
[email protected]

Be prepared for the screening questions. Include answer the following questions while applying:

• Do you have previous experience in this field of employment?

As an Administrative Support Assistant, your role is to provide administrative support to one or more Advisors and their teams

Is this role right for you? In this role you will:

1. Ensure a high level of non-trade client service by:

• Acting as receptionist by answering phones and greeting clients
• Arranging client meetings including venues, preparing printed materials and handling schedule changes
• Assisting with Advisor seminars by booking venues, scheduling guests, greeting clients, arranging for refreshments etc.
• Following up on client meetings and entering notes in contact management system
• Processing client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Responding to client inquiries and issues in a timely, responsive manner and escalating to Advisor when appropriate

2. Provide administrative support by:

• Processing client account documentation
• Assisting in writing and processing clients’/prospects letters and proposals
• Ordering marketing materials
• Maintaining client files and information on the appropriate systems
• Opening new accounts and processing new account documentation
• Processing account transfer documentation and follow up to ensure receipt
• Following up on outstanding documentation for restricted accounts
• Ensuring all client interaction is accurately documented
• Gathering deferred sales charge (DSC) information
• Ensuring adherence of all regulatory rules as it relates to client accounts and related documentation
• Following up with clients on missing documentation required as per the industry regulatory requirements

3. Contribute to the effective functioning of the branch team by:

• Building effective working relationships across the team and with various business line and corporate function contacts
• Maintaining a high level of customer service
• Facilitating a culture of open and honest communication
• Actively participating and contributing to touch bases and team meetings
• Encouraging the generation of new ideas and approaches
• Actively sharing knowledge and experience to enhance the development of all team members
• Developing and executing a meaningful employee development plan

Do you have the skills? We'd love to work with you if you have:

• Excellent written and verbal communication skills
• Strong organizational skills
• Ability to take initiative and work independently
• Ability to meet deadlines
• Knowledge of Microsoft systems: Word, Excel and PowerPoint
• Secondary education

What's in it for you

At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.

• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

AREA OF RESPONSIBILITY: 
Reporting to the Foreperson, Mechanical, perform licensed mechanical repairs on all corporately owned vehicles and machinery, and minor repairs on leased equipment, but not limited to and including small hand-held equipment and walk-behind equipment.

• Corrects drivability problems and performs mechanical repairs on all aspects and types of equipment (corporate-owned and leased), including electrical, body, fuel, engine, intake and emission control, transmission, drive shafts and axle assemblies, frames and hitching/coupling, suspension, steering, air supply and braking systems.
• Recognize and detect defects on equipment, report and repair any deficiencies, and perform seasonal overhaul by modifying equipment.
• Inspects vehicles, all trailers and specialize equipment according to MTO regulations.
• Operates computerized diagnostic equipment including hand-held scan tools, printers and conducts road tests to determine vehicle repairs required. Transports vehicles to/from outside repair facilities, arenas, etc.
• Uses a computerized maintenance management system and completes required paperwork for work orders, conditions reports, government inspection records, and daily work reports.
• Co-signs commercial vehicle inspection certificates to ensure confirmation of vehicle safety and MTO compliance
• Diagnoses and repairs a variety of makes of hydraulic, pneumatic, high pressure water and steam systems; makes necessary modifications over manufacturer’s design when needed.
• Diagnoses and calibrate LPG and CNG systems to keep all gaseous emissions within ministry standards; manages complex emission systems.
• Works on refrigerant based system; understands and repair heating and cooling systems on all vehicles and equipment including accessory equipment (coolant heaters).
• Inspects, maintains and uses required personal and protective equipment to ensure safety for personal and common shop use.
• Responds/actions service calls in all weather conditions at any times of the day; performs vehicle and equipment repairs on-site, and transports back to the garage if further repair is required.
• Diagnoses problems and mechanical failures, and ensures safe operation of City of Brampton equipment.
• Programs and sets up various types of equipment, including but not limited to sand, salt, de-icing, brine, and grass cutting equipment; calibrates street sweeping equipment, ice flooders, and emission control units.
• Teaches and provides in-house training to co-workers and Apprentices;
• Provides instructions and collaborates with Garage General Helpers and other staff on equipment usage and maintenance procedures.
• Designs, modifies, and fabricates components on new and used equipment to achieve maximum efficiency.
• Coordinates with Parts department in stocking items, and provides parts list for equipment to be serviced.
• Performs pre-delivery inspections and prepared vehicles for service.
• Performs vehicle repairs and modifications with the use of oxy-acetylene, welding, grinding, soldering, cutting equipment.
• Periodically cleans vehicles and equipment to be able to properly diagnose and repair; performs minor body repairs or patch work on equipment needing attention.
• Maintains up-to-date knowledge of equipment, procedures, technology, etc. Attends training sessions and speciality workshops, trade shows, upgrade courses, reviews manuals, etc.
• Performs general maintenance to shop accessory and ancillary equipment.
• Performs similar and related duties as assigned.

SELECTION CRITERIA:

• High School (Grade 12) graduation plus achievement of two (2) trade licenses - Truck and Coach Technician (310T), and Automotive Service Technician (310S)
• Over four (4) years, up to and including eight (8) years
• Truck and Coach Technician (310T), and Automotive Licence (310S).
• A current class “DZ” license in good standing, or the ability to upgrade an existing class “G” driver’s license to a class “DZ” license.
• License or certification in the following disciplines would be an asset: propane, natural gas, ozone depletion and/or transportation of dangerous goods.
• Exceptional written and verbal communication and interpersonal skills with an emphasis on customer service.
• Working knowledge of Microsoft Office Suite.