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Lead Coordinator, Academic Administration Full-time Job

University Of Ottawa

Administrative Jobs   Ottawa
Job Details

Closing Date:

septembre 02, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Position purpose:

Coordinate front-line service processes and operational processes related to the planning and implementation of adaptive testing and services. Directly supervise test proctors, internal and external service providers (sign language interpreters, note takers, transcribers, etc.) and act as their primary point of contact. Find solutions to special requests, seize opportunities to review, develop and implement processes according to best practices. Communicate promptly, effectively and accurately and find solutions to the many problems presented in order to develop a rewarding academic experience. The incumbent will be required to work on shifts (days, evenings, weekends) and the schedule may be adjusted or modified to meet operational demands of the Centre. 

 

In this role, your responsibilities will include:

  • Provide front-line service to students: Act as a resource person for the community by providing information in person, in writing or by telephone on the various services offered, eligibility requirements, university life, student services, university regulations and other options for post-secondary studies, while ensuring the quality of the information provided, in both official languages.
  • Assess needs and make recommendations: Anticipate, analyze and interpret student needs, determine policies and processes to be implemented, diagnose and make recommendations to address student issues, and ensure implementation of recommendations. Resolve complex problems and ensure the necessary follow-up.
  • Human Resources: Responsible for the hiring process of administrative staff under direct supervision: sorting resumes, organizing and managing selection committees and making recommendations on candidate selection, to ensure that vacancies are filled on time to meet operational needs. Approve leave and conduct performance appraisals for employees under his/her supervision. Interpret collective agreements and apply University procedures and regulations.
  • Supervision: Supervise work performed by employees and suppliers under his/her responsibility. Determine priorities, advise on the achievement of individual objectives, develop training plans (group and individual), motivate staff, provide coaching and feedback. Promote management tools to enhance employee engagement within the sector in order to maximize productivity and minimize turnover.
  • Staff training: Develop and deliver the content required for the training of employees under his/her responsibility. Ensure that they have the training and tools they need to carry out their responsibilities effectively and efficiently.
  • Course and exam management: For students with disabilities under his/her responsibility, coordinate course and exam schedules with identified service providers. Validate information and coordinate the human resources allocation process in line with student needs. Coordinate operational logistics and ensure that the necessary staffing levels are in place. Ensure that services rendered meet the needs identified by Learning Specialists.
  • Electronic file management: Organize and maintain electronic files and records in accordance with internal processes and policies, and exercise ethical judgment when handling confidential information.
  • Review work methods: Design and implement new or modify existing processes, procedures and work methods, and ensure team compliance in order to continuously improve activities to maximize productivity and efficiency. Review and fine-tune existing processes to increase team productivity and efficiency.
  • Process planning: Anticipate, analyze and interpret needs, determine policies and procedures to be implemented. Develop an operations schedule and determine the resources needed to meet deadlines. Plan, develop and apply work methods and tools to improve performance and service quality.
  • Reporting and data management: Conduct analysis and research, compile data, statistics and other information to produce reports to support discussions, decision-making and special projects.
  • Project Management: Plan and manage assigned projects. To this end, specify project scope, define project milestones, track all relevant progress, make adjustments during the course of projects, and ensure effective communication among stakeholders. Manage and monitor the execution of projects assigned to his/her team.
  • Representation and information transfer: Participate in various committees and meetings related to business processes or student services and transfer information to the team. Work closely with departments, services and associations to ensure quality and relevance of services. Act as a consultant to faculties and university services.
  • Documentation: In collaboration with various stakeholders, prepare and revise relevant information reflected on the web and in various publications. Prepare documentation related to academic accommodations to contribute to an enriching university experience. Write and update internal manuals on procedures, processes and systems related to the incumbent's responsibilities.


What you will bring:

 

  • Bachelor's degree in health sciences, psychology, education or related field (or equivalent experience).
  • At least 2 years supervisory experience.
  • Extensive knowledge of high school, college, undergraduate and graduate school programs and a minimum of 5 years experience in a school environment.
  • Knowledge of administration normally acquired through post-secondary training and several years' experience in a similar role. 
  • Experience in providing customer service.
  • Experience in interpreting, communicating and implementing procedures, policies and methods.
  • Hands-on experience with computer applications such as Microsoft Office Suite, the University of Ottawa's Student Information System (SIS) and Talisma, as well as standard computer tools (Windows, Internet, e-mail).
  • Ability to deal with conflicting priorities and meet tight deadlines in a fast-paced work environment.
  • Ability to concentrate in an open, stimulating environment where multiple interruptions are a constant reality. 
  • Ability to manage multiple files with attention to detail.
  • Ability to make decisions that may have an impact on students, employees or department members.
  • Tact, diplomacy, discretion and good judgment. 
  • Bilingualism - French and English (oral and written).
  • Experience in collecting and analyzing data and writing administrative and statistical reports.
  • Experience in implementing strategies and activity plans for students.
  • Excellent communication skills to understand the needs of students and employees. 
  • Excellent organizational skills 
  • Organizational and analytical skills, excellent judgment and attention to detail. 
  • Knowledge of the University's administrative structures and processes is an asset.

Lead Coordinator, Academic Administration

University Of Ottawa
Ottawa
  Administrative Jobs Full-time
  69,478  -  87,764
Closing Date: septembre 02, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Position purpose: Coordinate front-line service...
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Aug 22nd, 2024 at 13:22

Team Coordinator, Security Full-time Job

University Of Ottawa

Security & Safety   Ottawa
Job Details

Closing Date:

September 02, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Position Purpose:

 

Reporting to the Manager of Security Operations, the incumbent delivers a consistent and superior level of customer service to students, faculty, and staff by actively seeking out opportunities to provide assistance and support. Ensures that campus rules and standards are observed by maintaining a highly visible and reassuring security presence through assigned patrol and post duties. Acts as a community liaison and helps to maintain a visibly safe and welcoming Campus environment. Responsible for assessing the campus security or parking operations needs of the and for assigning staff to patrol as well as to perform investigations. This position also gives direction to team members when responding to emergency situations and interacts with Emergency Response Team members.  During an emergency, this position assumes the role of Scene Incident Commander.

 

In this role, your responsibilities will include:

  • Security Operations and Investigations: Increases public awareness by enforcing and educating student groups, support staff and team members about campus security safety. Identifies trends on campus or potential inflammatory events and implements security measures. Verifies daily cost recovery from services and identifies when to respond to calls.  Initiates and directs a variety of preventive patrols and periodic inspections of the facilities and grounds, identifies trends, recommends, and coordinates preventive measures to alleviate risk of injuries and accident. Investigates and follows-up on all customer complaints regarding daily operations and recommends appropriate corrective measures. Investigates occurrences of a confidential and sensitive nature involving students, employees, contractors, and visitors. Assists in the formulation of policies, procedures and standards. Controls and supervises the coordination, monitoring, distribution, and necessary changes relating to the distribution of master keys and campus alarm systems.  Reviews and ensures necessary corrections are made to all incident reports submitted by subordinates to ensure that all pertinent information was entered.  Acts as an Ambassador for the University of Ottawa. Makes court appearances when required.

  • Leadership and Human Resources: Participates in the hiring of new employees, onboarding, training, performance management and staff development. Provides leadership, coaching and mentoring to employees on the team. Supervises and assigns duties to various staff. Conducts performance evaluations, hears grievances, mediates conflicts between team members and advises immediate Managers on resolutions. Ensures that uniforms and all issued equipment are properly distributed, worn, utilized, and maintained by employees. Delegates tasks and projects while following up with employees as required. Conducts daily shift briefing and establishes goals and objectives with team members. Oversees student employees, field placement students from various colleges and universities.  Manages petty cash, patrol vehicle operations and approves minor purchases.  

  • Emergency Response and Contingency Planning: Analyses and investigates threats, coordinates initial campus response, and liaises with proper authorities. Carries out University of Ottawa and Protection Services established emergency response protocols for all incidents. Assists the University community in emergencies.  Directs traffic, facilitates cleaning efforts and advises on health and safety precautions in an emergency.  Oversees building searches, evacuations, crowd control and perimeter safety outdoors. Provides first aid and CPR on campus and coordinates 911 calls with dispatcher. 

  • Communications and Technology: Understands the functions and the mechanisms of the campus locking systems, CCTV, parking operations, and other technologies used by Protection Services. Detects, analyses and reports defects and abnormalities and makes recommendations to improve their effectiveness. Conducts computer searches in various databases for report history and information on key holders, parking permit holders, contract cleaning personnel, employees and students. Develops and maintains partnerships and contacts throughout the campus community.  Communicates emergencies to the campus community.

 

What you will bring:

  • A Post-Secondary degree or diploma in security or other specialization relevant to the position or a combination of education, training and/or work experience.

  • A minimum of three (3) years of related work experience in leading, supervising and managing a team.

  • Certification for First Aid and CPR, Level C.

  • Valid Ontario Security Guard License.

  • Valid driver’s licence and recent drivers abstract is required. 

  • Sound knowledge of emergency response protocols and guidelines.

  • Ability to coach, mentor and guide direct reports.

  • Exceptional Customer Service skills

  • Experience working with the general public, including intervening in sensitive, difficult and/ or conflictual situations.

  • Sound knowledge and experience using computer systems and software such as Windows, word processing, databases, e-mail and internet • Capable of working effectively under pressure.

  • Self-motivated.

  • Takes initiative, can multitask and is assertive when required.

  • Excellent communications and interpersonal skills.

  • Demonstrates tact, diplomacy and is sensitive to cultural diversity of the community when dealing with students, faculty, employees, and visitors.

  • Respects the confidentiality of the position and demonstrates discretion.

  • Protects client confidentiality and human rights.

  • Must be able to work a rotating schedule, including nights evenings, and weekends.  

  • The candidate shall not have any convictions for which a pardon has not been granted and shall not have any record of offences related to the job.

  • Bilingualism - French and English (spoken and written).

 

Asset:

  • Valid Ontario Dual or Private Investigator License or the ability to obtain.

  • Valid Use of Force certification.

  • Valid Smart Server certification

  • Physically fit to withstand the challenges of extensive standing, walking interior and exterior campus grounds, underground tunnel system and park land as well as climbing and descending numerous multi-level building facilities while wearing up to 15lbs of equipment. 

  • Mentally fit to deal with confrontational situations and having the ability to de-escalate with little to no supervision.

  • Community focused / Customer service orientated.

Team Coordinator, Security

University Of Ottawa
Ottawa
  Security & Safety Full-time
  71,282  -  90,753
Closing Date: September 02, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Position Purpose:   Reporting to the Manager of...
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Aug 22nd, 2024 at 13:20

Intermediate Generalist, Human Resources Full-time Job

University Of Ottawa

Human Resources   Ottawa
Job Details

Closing Date:

September 01, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Position purpose:

The HR Generalist provides advisory services to corporate or strategic HR Managers within a designated faculty or service on matters involving recruitment and selection, classification, performance and development management, labour relations, training and development, benefits, health and safety and other HR functions. This position provides input to integrate HR related policies and processes with the faculty/service’s strategic direction and initiatives. The HR Generalist analyzes problems and issues to identify and recommend appropriate intervention and implement solutions. As a trusted consultant, the HR Generalist works with the management team to address their human resources needs through an analysis of short, medium and long term requirements, the implementation of best practices, recommendations, developing plans to address issues and monitoring results. Acts as the primary point of contact between central Human Resources and the faculty/service.

 

In this role, your responsibilities will include:

  • Integration of HR Processes: Responsible for the integration of human resources management processes and systems in the designated faculty/service planning or management framework. Develop and maintain an in depth understanding of both legislated and University of Ottawa human resources policies, procedures and practices and their impact on faculty/service’s operations. Participates in the development of local HR processes and practices and ensures their contribution to the achievement of faculty objectives.
  • Advisory Services: Provide consulting services and support to Directors, Managers and Supervisors on complex issues related to all areas of human resources management. Identify human resources management problems/issues/implications associated with operational plans and recommend solutions that meet the faculty/service’s needs.
  • Recruitment and Selection: Coordinate all aspects pertaining to the posting and selection process in accordance with relevant human resources policy and procedures and collective agreements.
  • Labour Relations: Provide advice and support to HR management on all areas of employee relations, including matters involving discipline, performance, attendance, and other conflict situations. May conduct investigations to recommend appropriate actions including disciplinary/administrative measures and probation extensions. In support to the management team, may participate in grievance resolution processes at stage one (1). In collaboration with the management team and central Labour Relations, address and resolve issues related to accommodation, disability management, harassment and other health and safety issues. May participate in collective bargaining and in negotiation committees.
  • Orientation and On-boarding: Promote understanding and acceptance of University HR policies, programs, processes and practices by providing information during new employee orientation sessions and by providing information to staff on the need and reasons for specific policies/procedures and how they can contribute to the achievement of faculty/service objectives.
  • Training and Development: Support managers in their evaluation of employees’ needs in relation to training and professional development and monitor training activities. Collaborate with managers to develop training plans to address shortfalls, review the adequacy of selected delivery mechanisms and recommend adjustments to training schedules, priorities and mechanisms. Prepares reports on training activities within the faculty.
  • Classification and Job Evaluation: Provide advice to management on organizational structure and job design. Provide advice and support to management on job description writing and job evaluation process.
  • HR and Succession Planning: In collaboration with central HR, provide human resources planning advice to the management by researching and developing demographic data, developing plans outlining anticipated turnover, developing succession plans and integrating these into overall faculty/service plans. Analyze demographic and HR planning data to identify the root causes of particular problem areas (e.g. excessive turnover) and make recommendations on possible interventions to address underlying problems and issues.
  • Performance Management: Provide advice and support to management and staff on matters related to the University’s performance appraisal program. Recommend actions which may enhance individual employee performance, commitment and personal growth. Act as primary contact person for questions related to the Performance Management program and software.

 

What you will bring:

 

  • Knowledge of human resources (recruitment and staffing, classification, job evaluation, compensation and performance evaluation) normally acquired through postsecondary education or equivalent experience
  • Minimum 3 years of experience in human resources
  • Experience in at least 3 of the following HR disciplines: staffing, classification, employee relations, organizational development and career development
  • Knowledge and experience in the application of practices and laws governing human resources
  • Knowledge of HRM challenges, trends and practices
  • Knowledge and experience in the application and interpretation of collective agreements
  • Experience using computer systems and software such as Windows, word processors, spreadsheets, databases, e-mail and the Internet
  • Experience in analysis and problem-solving
  • Ability to work with minimal supervision, in a team environment, under pressure with firm deadlines
  • Ability to work under pressure, to meet firm deadlines and to work in a team environment Initiative, leadership, judgment and autonomy
  • Strong organizational skills
  • Proven ability to work with discretion and tact
  • Bilingualism - French and English (spoken and written)

Intermediate Generalist, Human Resources

University Of Ottawa
Ottawa
  Human Resources Full-time
  78,427  -  97,335
Closing Date: September 01, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Position purpose: The HR Generalist provides ad...
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Aug 22nd, 2024 at 13:18

Director of Communications and Marketing, Research and Innovation Full-time Job

University Of Ottawa

Marketing & Communication   Ottawa
Job Details

Position Purpose

Promotes and enhances the public profile of the university’s research excellence by providing strategic direction and leadership for both internal and external communications.

 

As a communication leader, provides vision, leadership, expertise, strategic operation and tactical advice to the research community. Responsible for the development and implementation of innovative communications and marketing strategies and major events with the objective of raising the profile of uOttawa research internally and externally on a local, national and international scale.

 

Manages the communications and marketing team to promote uOttawa research in a wide range of communications channels, including Web and print, video, social media, media releases, advertising and events and marketing materials. Ensures that all communications materials and strategies support the research sector’s reputation and its main objectives.

 

 

In this role, your responsibilities will include:

  • Leads the development and implementation of vision, communications and marketing plans and strategies for the OVPRI, providing expert advice on best practices and resources that improve reach and engagement with internal and external audiences.

  • Creates and articulates short and long-term project-specific communication plans targeted for internal dissemination and buy-in, in cooperation with the Vice-President, Research and Innovation.

  • Directs the communications efforts of the Vice-President, Research and Innovation, Associate Vice-Presidents, Research and, occasionally, the President by developing compelling key corporate messaging about the University’s research priorities to key target audiences, influencing stakeholder engagement. This includes providing speaking notes and writing speeches.

  • Provides strategic communications planning and editorial expertise to researchers, faculty communications teams and services within the Office of the Vice-President, Research and Innovation with the aim of improving their communications and marketing activities.

  • Leads the development of strategic direction for communications and marketing related to research by setting priorities, processes, defining audiences, adopting various methods and establishing key performance indicators.

  • Elaborates, manages and controls the communications and marketing budget to ensure the optimal use of resources in order to meet the OVPRI’s priorities and goals efficiently.

  • Leads the planning and management of all research events, such as ministerial announcements, research symposia, VIP conferences, etc., in order to enhance the visibility of the University of Ottawa.

  • Maintains direct ties with external clients, including academic and community leaders, elected officials, media, granting agencies and research organizations in order to promote the University of Ottawa’s research activities within the broader community and to identify potential outreach and collaboration opportunities.

  • Responsible for ensuring that the most up-to-date editorial practices are applied to research material, staying abreast of developments in the fields of research and communication, and facilitating the sector’s adaptation to changing patterns in media consumption.

  • Designs, establishes and maintains an organizational structure and staffing level to effectively accomplish the University's goals and objectives.  Oversees recruitment, training, supervision and evaluation of Communications and Marketing Research staff.

  • Hires, manages and oversees the work of external suppliers, such as freelance writers, translators, photographers, videographers and designers, for the production of printed and audiovisual material, among other communications tools.

 

 

What you will bring:

  • A minimum of a graduate degree in the fields of communications, journalism, marketing or a related area
  • A minimum of ten (10) years of progressive experience of providing strategic communications advice to senior executives.
  • A minimum of 10 years of leadership and management experience in communications and marketing, writing and editing in French and English for print and the Web
  • Extensive experience in the development and implementation of strategic communications and marketing plans, including digital and print strategies, media relations, advertising and events management
  • Minimum of 5 years of human, financial, resource and project management as well as  demonstrated ability to diplomatically and successfully resolve conflict
  • Proven abilities in building partnerships and/or collaborative working relationships with a wide variety of internal and external stakeholders
  • Excellent ability to co-ordinate a variety of tasks under pressure, managing priorities, meeting strict deadlines and following up on deliverables
  • Demonstrated initiative, autonomy and excellent leadership skills to foster commitment and cooperation within the communications team
  • Sound judgment, initiative, tact and diplomacy, as well as a high level of discretion in handling confidential information
  • Ability to quickly assimilate complex information and to translate this information into plain language for a variety of audiences
  • Excellent interpersonal and communications skills in English and French (written and verbal).
  • Strong skills in leading, motivating and coaching professional communications teams

 

Closing Date:

septembre 13, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Director of Communications and Marketing, Research and Innovation

University Of Ottawa
Ottawa
  Marketing & Communication Full-time
Position Purpose Promotes and enhances the public profile of the university’s research excellence by providing strategic direction and leadership for both internal and external com...
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Aug 22nd, 2024 at 13:16

Licensed Mechanic (Truck & Coach - 310T) Full-time Job

City Of Ottawa

Maintenance & Repair   Ottawa
Job Details

Application Close: 31/12/2024

 

*NOTE: Applications / resumes received will be used to staff current and on-going requirements until December 31, 2024.

JOB SUMMARY

The Transit Fleet and Facilities Maintenance team provides safe, reliable, efficient, timely and cost-effective transit vehicle maintenance services to support federally regulated transit services within the City of Ottawa. 

You are responsible for performing a wide range of duties expected of a Truck and Coach Technician, including, but not limited to, the following: conducting diagnostic inspection of vehicles*, performing general mechanical overhaul and repair work , and performing daily maintenance repairs.  You perform all unit changes or repairs to Fleet vehicles (including but not limited to transmission, brakes, suspensions, electrical components, injectors, radiators, steering, differentials and air systems) and make miscellaneous adjustments to doors, destination signs and other vehicle systems.

vehicles*-refers to buses within the Transit Fleet Maintenance Division and any other Fleet vehicle within the Municipal Maintenance Division (cars/trucks, forklifts, etc.). 

EDUCATION AND EXPERIENCE

Completion of Truck and Coach Technician apprenticeship program of 6720 hours

Completion of advanced technical courses is an asset

Minimum of 1 year of experience following attainment of certification

 

CERTIFICATIONS AND LICENCES

Valid Ontario Certificate of Qualification as Truck and Coach Technician 310T

KNOWLEDGE

  • City policies and procedures affecting shop operations
  • Considerable knowledge of the vehicle systems, and the standard methods, tools, and equipment used in the trade 
  • Diagnostic equipment 
  • Personal computers, with ability to use the Fleet Management Information System.
  • Safe work practices of the trade.
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers
     

COMPETENCIES, SKILLS AND ABILITIES

  • Successful completion of a pre-employment ergonomic assessment is required
  • Work independently, with minimal direction, and collaboratively with peers and managers as part of a maintenance repair team  
  • Read, understand and interpret service manuals, schematics, drawings, and work orders
  • Plan work and make estimates of materials and time required to perform the work
  • Perform safety inspections on buses/vehicles
  • Operate within a computerized Fleet Management Information System
  • Ability and facility to use tools and equipment with precision
  • Possess analytical skills and be detail oriented
  • Communicate effectively, both orally and in writing
  • Able to efficiently use, operate and maintain tools and state-of-the-art automotive diagnostic and test equipment 
  • Able to organize, clean and maintain a safe work area
  • Possess a work record of good attendance and job performance 
  • Possess sound judgement 
  • Use initiative to meet deadlines
  • Able to establish and maintain good working relationships with fellow employees in a team environment
  • Good manual dexterity and ability to work to close tolerances 
  • Able to tolerate exposure to moderate amounts of noise, dust, grit, oil/grease, fumes, solvents, paints, lacquers, hot/sharp metals and surface finishing products
  • Physically fit, with stamina to perform the duties of the trade (which may include working in a standing position for long time periods)
  • Able to work in uncomfortable or confined positions on occasion
  • Provide own hand tools relating to the trade (SAE & Metric as required) according to provisions of the Collective Agreement 
  • Able to work a variety of scheduled shifts, including week-ends, on-call and nights, as per the Collective Agreement

WHAT YOU NEED TO KNOW

  • Language Requirement: English oral, reading, writing       
  • Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.  
  • Driver’s License Requirement:  A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated  
  •  Must complete City training and obtain Ontario unrestricted CZ class driver’s licence (or provincial equivalent) within the timeframe determined by the employer, in order to operate a City of Ottawa bus. 
  • Must be able to work shifts, weekends and statutory holidays at a variety of locations.; Additional vacancies may occur during the competition process
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

Licensed Mechanic (Truck & Coach - 310T)

City Of Ottawa
Ottawa
  Maintenance & Repair Full-time
  42.83
Application Close: 31/12/2024   *NOTE: Applications / resumes received will be used to staff current and on-going requirements until December 31, 2024. JOB SUMMARY The Transit Flee...
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Aug 20th, 2024 at 15:39

Senior Officer, Human Resources Full-time Job

University Of Ottawa

Human Resources   Ottawa
Job Details

Closing Date:

August 30, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Performs day-to-day activities related to the administration of human resources and provides advice to management in support of objectives. Provides comprehensive human resource leadership, planning, coordination, and execution to ensure proper and efficient management of human resources for the sector.

 

In this role, your responsibilities will include:

  • Human Resources Students: Develop and executes an operational plan for the sector’s student staffing needs designed to effectively manage priorities, requirements, timelines, financial imperatives and the adherence to policies and procedures, in particular the CUPE collective agreements, the University’s policies as they relate to student employment and employment regulations.
  • Human Resources Staff: Act as resource person for the sector with regards to inquiries related to human resources management to interpret collective agreements and policies, explain procedures, and facilitate processes. Perform activities related to recruitment and staffing in accordance with collective agreements and University policies. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover.
  • Payroll: Initiate steps for remuneration of employees to ensure compliance with established policies and to minimize the possibility of a negative impact on the affected employee, such as an interruption in pay. Verify payroll reports for accuracy and liaise with Payroll Services to reconcile any inconsistencies.
  • Recruitment and Selection: Coordinate all aspects pertaining to the posting and selection process in accordance with relevant human resources policy and procedures and collective agreements.
  • Collective Agreements: Act as a resource person for the application of collective agreements as well as provincial and University regulations.
  • Work-Study Program: Administer the program for the sector, advise managers of procedures, propose hiring scenarios, initiate steps for remuneration of employees and maintain job profiles.
  • Project Management: Plan and manage assigned projects. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders.
  • Reporting: Prepare various moderately complex reports, on a scheduled as well as ad-hoc basis, to provide recommendations to managers and to support long term resources planning.
  • Records management: Maintain an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.
  • Documentation: Write and maintain procedure manuals for internal use on procedures, processes and systems related to the incumbent’s responsibilities.
  • Supervision of others: May supervise work performed by junior administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.

 

What you will bring:

  • Advanced knowledge of human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience
  • 3 years of demonstrated experience in a similar role
  • Experience in interpreting, explaining and applying policies and regulations      
  • Experience working in a unionized environment and in interpreting collective agreements
  • Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail.
  • Experience in preparing reports         
  • Ability to produce high quality work under pressure while meeting strict deadlines.
  • Strong interpersonal and communication skills
  • Strong organizational skills
  • High level of discretion
  • Bilingualism – French and English (spoken and written)

Senior Officer, Human Resources

University Of Ottawa
Ottawa
  Human Resources Full-time
  62,218  -  78,589
Closing Date: August 30, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Performs day-to-day activities related to the admi...
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Aug 19th, 2024 at 15:03

Senior Software Developer Full-time Job

University Of Ottawa

IT & Telecoms   Ottawa
Job Details

Closing Date:

August 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Evaluates the users business and software requirements and develops new or enhances existing or off-the-shelf computer applications. Manages medium to major projects and may be required to supervise the work of others. Is focused on meeting user needs and improving the efficiency of the University’s business processes through system and software solutions.

 

 

Typical Accountabilities

 

 

Analysis: Provides professional expertise and leads the analysis of client business and functional requirements for projects of medium and large scope and assists in determining technical, operational and economic feasibility.  

Design: Provides leadership in the creation of technical designs and system specifications or plans in order to translate requirements into technical specification documents.

Development and Testing: Develops and writes complex programs and oversees the work of others in developing effective program code, tests, debugs and performs integration tests to ensure correct functionality of software.

Documentation: Creates and reviews the documentation of others for new releases or application upgrades. 

Deployment: Coordinates release process for new and upgraded software in alignment with established procedures and processes.

Maintenance: Reviews and identifies the requirement to repair and maintains current systems and software to ensure they continue to perform in keeping with client expectations.

Project Management: Provides guidance and leadership to project teams and establishes project steps, milestones and timetables including analyzing and estimating feasibility, costs, time and compatibility with hardware and other programs in order to ensure completion within the established timeframe and budget while maximizing the use of the unit’s resources.

Training and Advice: Provides specialized advice and training to both users and more junior programmers regarding the optimal use and development of programs in order to raise the proficiency of all parties. Ensures the development and maintenance of instructional materials for users to facilitate the use of programs.

Supervision of Others: May be required to support, mentor, evaluate and supervise the activities of more junior resources under the guidance of the manager.

Purchasing Advice: Evaluates software options (custom versus off-the-shelf) and measures these against client requirements to offer sound recommendations ensuring the most cost effective and operationally appropriate solutions for user needs.

Strategic Advice: Provides advice on emerging technologies and how these can be incorporated into the existing framework to improve the operations.

Continuous Improvement: Provides recommendations to improve and enhance existing policies and standards and develops and implements procedures to ameliorate the efficiency and effectiveness of the services provided to users.

Knowledge, Experience and Skills

Essential Qualifications

  • University degree in Computer Science or related field or an equivalent combination of education and experience.
  • Minimum 5 years of experience developing and implementing software applications.

 

Other Qualifications

  • Proven experience in the following programming languages and frameworks: Java/Spring, JavaScript/Angular, PHP, Python and SQL
  • Experience using SDLC tools like GIT and GitLab Runner
  • Proven knowledge of industry standards and best practices for security
  • Knowledge of project management concepts and methods and experience in planning and managing cross functional projects that are usually completed within 1 year.
  • Knowledge of University policies, guidelines, procedures and standards regarding system and software development and deployment.
  • Experience in providing supervision, guidance, leadership and feedback to project teams and junior resources.
  • Analytical skills to diagnose, troubleshoot, debug and repair complex programming issues.
  • Ability to proactively keep abreast of new and emerging technologies.
  • Ability to communicate technical concepts to users.
  • Bilingualism - French and English (spoken and written).

Senior Software Developer

University Of Ottawa
Ottawa
  IT & Telecoms Full-time
  90,424  -  112,432
Closing Date: August 26, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Evaluates the users business and software requirem...
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Aug 16th, 2024 at 14:37

Lead Officer, Administrative Support Full-time Job

University Of Ottawa

Administrative Jobs   Ottawa
Job Details

Closing Date:

August 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

 

Hours per week:

35

 

Salary Grade:

SSUO Grade 09

 

Salary Range:

$69,478.00 - $87,764.00

 

 

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

 

 

Position Purpose:

Oversee the day-to-day operations related to the administration of financial, human, physical and material resources of the sector with the objective of ensuring sound management and providing advice to upper management to support long-term strategic planning. Lead a team of employees whose role is to provide administrative support within these areas in order to ensure a productive and positive environment, and to provide leadership and guidance for more complex issues. May represent senior management on central committees whose mandates are related to the incumbent’s area of responsibility.

 

Typical Accountabilities:

  • Budget:  Oversee the administration of internally and/or externally-funded budgets to ensure compliance with established policies.  Analyze financial statements against budgets for various types of funds to identify and address any inconsistencies.  Define budget priorities for the sector and provide expert advice to managers on the effective preparation of budgets, budget projections and shortfalls to maximize revenue and contain expenditure. Develop key financial performance indicators and monitor performance.

  • Financial: Oversee the ongoing financial transactions for the sector, to ensure best practices and compliance with established policies. Develop and evaluate business practices and management tools for effective financial control. Act as approval agent for major financial transactions to ensure proper application of policies and to reconcile inconsistencies with budget forecast and actual expenditures.  

  • Human resources: Oversee the ongoing activities and processes related to human resources for all employee groups of the sector to ensure best practices and compliance with established collective agreements and policies.  In close collaboration with subject matter experts in central Human Resources, provide sound advice to managers and influence making-decision process on HR related issues. Share management tools to strengthen employee engagement within the sector with the objective of maximizing productivity and minimizing turnover. Liaise with Labor Relations department, to lead efforts of conflict resolution for the sector. Act as 2nd level approver for leave requests to ensure compliance with current policies.

  • Payroll: Oversee the ongoing activities and processes related to payroll for all employee groups within the sector to ensure salary accuracy and to reconcile inconsistencies with budget forecast and actual expenditures.

  • Physical and material resources: Oversee the ongoing activities and processes related to physical and material resources management to ensure the best use of space and the availability of equipment required for smooth operations management. Authorize procurement requests for goods and services, obtain estimates and negotiate pricing for products and services, and coordinate with Procurement Services to ensure compliance with supplier contracts.  

  • Processes and procedures: Design and implement new or modify existing work methods, procedures and processes and monitor compliance by his/her team for the purpose of continuously improving operations to maximize productivity and effectiveness.  

  • Project management: Plan and manage assigned projects. To this end, develop project specifications, identify project steps and track all relevant progress, perform inspections upon project milestones and ensure effective communication among stakeholders, monitor expenses related to the project to ensure that they meet the limits of the budget, highlight and resolve any variance from budget. Manage and monitor the delivery of projects allocated to his/her team.

  • Records management: Implement an effective filing and records management system to preserve confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes.  9. Reporting:  Prepare and analyze various moderately- to highly-complex reports on financial transactions, accounts, payroll, budget projections, and human resources-related data for the sector to provide advice and recommendations to managers and to support long term resources planning. 10. Supervision of others: Supervise work performed by administrative support roles to organize priorities and provide guidance in the attainment of individual objectives.  

 

Knowledge, Experience and Skills  

 

Essential Qualifications:

  • Advanced knowledge of administration, accounting, financial and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination education and work experience

  • Minimum 5 years of demonstrated experience in a similar role  

 

Other Qualifications:

  • Knowledge of computer systems and software including financial systems, spreadsheets, databases, Internet and e-mail

  • Experience in supervision

  • Experience participating in strategic planning

  • Experience in planning, analyzing and controlling budgets

  • Experience in analyzing reports

  • Experience in interpreting, explaining and applying policies and regulations

  • Experience working in a unionized environment and in interpreting collective agreements

  • Ability to produce high quality work under pressure while meeting strict deadlines

  • Strong interpersonal and communication skills

  • Strong organizational skills

  • Bilingualism – French and English (spoken and written) 

 

#LI-Hybrid

Lead Officer, Administrative Support

University Of Ottawa
Ottawa
  Administrative Jobs Full-time
  69,478  -  87,764
Closing Date: August 26, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above   Hours per week: 35   Salary Grade: SSUO Grade 09  ...
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Aug 16th, 2024 at 14:36

Lifeguard Part-time Job

University Of Ottawa

Security & Safety   Ottawa
Job Details

Location:

Aquatic Centre, Montpetit Hall 020, 125 University PRV, Ottawa, ON, K1N6N5

Posting Dates:

August 16, 2024 - August 26, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

# of Open Positions:

25

Various shifts:

days, evenings, and weekends

Affiliation:

CUPE 2626-1 Lifeguards

Hourly Rate:

$16.55 - $16.55

 

Duration:

Part-time work (up to 24 hours/week) available)

 

Job Summary:

  • Performs the surveillance necessary to ensure the safety of all aquatic centre users.

  • Prevents accidents by enforcing health regulations, policies and procedures pertaining to the aquatic centre.

  • Performs rescues and first aid necessary for the preservation of life in a team setting.

  • Teaches aquatic instructional programs outlined in the Sports Services curriculum.

  • Completes administrative and support tasks including pool tests, attendance, incident reports, instructor report cards, facility maintenance tasks and duties as assigned by supervisor

  • The position requires the flexibility to work morning, day, night and/or weekend shifts at the aquatic centre.

 

Essential Qualifications:

  • Age: Minimum 16 years of age

  • Current Aquatic Certifications: o Lifesaving Society National Lifeguard: Pool Option

  • Standard First Aid with CPR-C and AED from WSIB approved provider Lifesaving Society Airway Management or an equivalent oxygen therapy certification

  • Aquatic Instructor Certification (Lifesaving Instructor preferred (Swim or Lifesaving))

  • Advanced aquatic qualifications considered an asset

  • Working knowledge relative to an aquatic and sport environment

  • Past experience working in an aquatic setting

  • Ability to handle the stress of an emergency situation

  • Excellent public relations and customer service skills

  • Experience in using computer systems and software such as Windows, Word processing, spreadsheets/databases, e-mail and Internet

  • Responsible, organized and excellent time management skills

  • Ability to work independently and in a team

  • Strong interpersonal and communication skills

  • Bilingualism – French and English (spoken, read and written) considered an asset

 

Police Records Check: Selected candidates will need to provide proof of a vulnerable sector police records check.

Lifeguard

University Of Ottawa
Ottawa
  Security & Safety Part-time
  16.55
Location: Aquatic Centre, Montpetit Hall 020, 125 University PRV, Ottawa, ON, K1N6N5 Posting Dates: August 16, 2024 - August 26, 2024 Note: Applications will be accepted until 11:5...
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Aug 16th, 2024 at 14:31

Graphic Designer Full-time Job

Canadian Blood Services

IT & Telecoms   Ottawa
Job Details

Position's anticipated start date: 2024-09-16 
Position's anticipated end date: 2025-11-28 

Classification: PTS/MGT/IT B
Salary/Rate of pay: $62,607 - $71,260

Application deadline: 2024-08-21 
Application requirements:

  • Your up-to-date resume and portfolio.
  • We recommend you save a copy of the job posting for reference throughout the recruitment process.

Canadian Blood Services is looking for a temporary full-time Graphic Designer to join our versatile Integrated Marketing team.


The Integrated Marketing team is responsible for developing and executing comprehensive, integrated marketing strategies aimed at building Canadian Blood Services’ brand, expanding our donor base, and enhancing donor loyalty.

In this role, you will take direction from written or spoken ideas and convert them seamlessly into images, layouts, and other designs. You will be responsible for creating social media and web graphics, marketing collateral, event and engagement materials, and infographics, among other creative tasks. You should have a deep understanding of marketing campaigns to effectively support our objectives.

 

Formula for success

  • Leveraging your graphic design skills, you will participate in designing and redesigning graphics, illustrations, advertisements, brochures and many other forms of visual communication. You will create visual aspects of marketing materials, websites, and other media, including infographics.
  • Harnessing your skills in digital organization, you will support the maintenance of our online resource library.
  • Capitalizing on your ability to collaborate, you will work with various partners across the organization to provide both printed and digital materials. You will consult with our marketing, communications, and regional donor relations teams to create cohesive designs that reflect our corporate culture, brand vision, and marketing goals.
  • Drawing on your creativity and design expertise, you will develop new design concepts, graphics, and layouts while adhering to our brand guidelines.
  • Utilizing your attention to detail, you will amend final designs based on client feedback and secure full approval.
  • Leveraging your multitasking abilities, you will manage multiple projects simultaneously, depending on the current client workload.
  • Drawing on your expertise in resource development, you will develop templated resources in editable formats to support the growing needs of the business.

 

Desired education and skills

  • Post-secondary secondary education, plus related experience or equivalent combination.
  • Preference will be given to those with an interest in Marketing, Graphic Design.
  • Experience using graphic design tools such as Adobe CC  – Photoshop, Illustrator, InDesign.
  • Experience creating and updating templates built in Microsoft Office.
  • Outstanding organizational skills and the ability to handle multiple tasks while being flexible.
  • Strong personal initiative and a passion for the cause.
  • Ability to work independently as well as part of a dynamic team.
  • Possession of creative flair, versatility, conceptual/visual ability and originality.
  • Demonstrable graphic design skills with a strong portfolio.
  • Ability to interact, communicate and present ideas.

What we offer you

  • Percentage in lieu of vacation and benefits.
  • Annual performance award up to 5%.
  • Defined benefit pension plan.
  • Employee discounts, wellness program, professional resources.


What you can expect
•    This role will work in a hybrid environment with requirements to be onsite at Canadian Blood Services location 40% of the time/ 2 days of the week.

Graphic Designer

Canadian Blood Services
Ottawa
  IT & Telecoms Full-time
  62,607  -  71,260
Position's anticipated start date: 2024-09-16  Position's anticipated end date: 2025-11-28  Classification: PTS/MGT/IT B Salary/Rate of pay: $62,607 - $71,260 Application deadline:...
Learn More
Aug 16th, 2024 at 14:13

Building Maintenance Technician Full-time Job

BGIS

Maintenance & Repair   Ottawa
Job Details

Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, preventative and corrective maintenance, routine and on-demand services on facility mechanical equipment and other systems. The Technician III is also responsible for performing work in accordance with established processes and practices and for complying with internal and external requirements including but not limited to environmental, health and safety, fire protection.

KEY DUTIES & RESPONSIBILITIES

Troubleshooting

•    Provides observations about facility, facility mechanical and electrical equipment, and systems conditions and deficiencies and provides suggestions for enhancement and repair.

Maintenance

  • Performs work in accordance with established processes and practices.
  • Complies with all internal and external requirements including but not limited to environmental, health and safety, fire protection.
  • Performs regular facility, mechanical and other equipment and systems monitoring inspections, preventative and corrective maintenance to ensure facility uptime objectives are met, uninterrupted client operation and asset integrity of assigned facility are maintained.
  • Responds to routine and on-demand service requests and performs preventative and corrective maintenance on facility mechanical equipment and other systems.
  • Monitors assigned facility by conducting facility walkthroughs for mechanical, electrical, and other equipment system monitoring and inspection.
  • Operates facility mechanical and other systems
  • Manages work order life cycle progressing the work form dispatched through to completion and records resolution data within service maintenance management database. Ensures work completed meets quality, contract response, and all other requirements
  • Assists in the implementation of preventative maintenance (PM) program. Ensures that deficiencies are identified, recorded and escalated, and that related documents are maintained.

Client Relations

  • Assists in enhancing tenant and customer satisfaction and maintaining positive relations through the manner in which work is performed and services delivered.

Administration

  • Participates in and assists with facility-related projects.
  • Ensures the manner in which work is performed is in compliance with corporate and legislated policies, procedures, practices, and guidelines related to environmental, health and safety, fire protection, and any other applicable requirements. 
  • Maintains all assigned tools and arranges for repair and replacement where required
  • Submits all expenditures on a timely basis.
  • Other duties as assigned

EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

  • High school diploma plus trades training and/or certification or licensing.
  • Minimum 3 years experience providing preventive and corrective maintenance on heating ventilation and air conditions systems, or pneumatic or hydraulic systems.
  • Sound knowledge of processes and practices relating to facility operations and maintenance
  • Demonstrated ability to maintain, troubleshoot and repair (as per applicable qualifications) mechanical and other building systems and equipment
  • Possesses a strong environmental, health, and safety mindset.
  • Strong client-service orientation along with a high sense of urgency
  • Knowledge and understanding of Building Automation Systems (BAS)
  • Knowledge and understanding of HVAC Systems 
  • Effective communication skills for the purpose of data relay, exchange, feedback, and clarification
  • Mentoring skills required to support lower level technician’s development
  • Must be able and willing to work shifts, be available for on-call/standby and emergency call-outs as they arise
  • Must strictly adhere to Health and Safety policies including wearing required Personal Protective Equipment (PPE)
  • Must be capable of obtaining appropriate security clearance
  • Hold a valid driver's license

Licenses and/or Professional Accreditation (one of the following bullet points)

  • Building Operator Certification or equivalent through an accredited institution required
  • Provincial HVAC or apprentice license (ex: Gasfitter I & II license  refrigeration license, etc.)

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

Building Maintenance Technician

BGIS
Ottawa
  Maintenance & Repair Full-time
Technician III is responsible for operating the facility including, but not limited to mechanical other supporting systems; performing structured inspections, preventative and corr...
Learn More
Aug 16th, 2024 at 13:25

Software Developer Full-time Job

IBM Software

IT & Telecoms   Ottawa
Job Details

As a software developer in the accelerated discovery for climate and sustainability you will be supporting our mission to tackle and understand climate challenges using AI and data driven approaches. As such you will be involved in the design, training, validation and deployment of AI models in general as well as Foundation Models in particular to understand the data and dynamics that govern our natural environment. As part of a larger team, your responsibilities will span the whole range of skills required for such projects: Assembling, understanding and processing data, designing models, running experiments, scaling models and optimizing training performance. In addition you will be discussing the work with external and internal stakeholders.

 

Key responsibilities:

  • Collaborate with the rest of the team to assemble and understand data, design and train models, experiment and test hypotheses, validate results.
  • Work with external and internal stakeholders to understand requirements and drive adoption.

Required Technical and Professional Expertise

  • Advanced knowledge of the python AI stack. In particular, python, numpy, pytorch
  • Experience running AI experiments at scale on distributed systems.

Preferred Technical and Professional Expertise

  • Experience with several of the following: Non-language foundation models, reinforcement learning, optimization algorithms for gradient descent, distributed training.
  • Experience with several of the following software packages: xarray, GDAL, pytorch-lightning
  • Hold or be eligible for Canadian government security clearance (Enhanced Reliability).

Req ID:719361BR

Software Developer

IBM Software
Ottawa
  IT & Telecoms Full-time
As a software developer in the accelerated discovery for climate and sustainability you will be supporting our mission to tackle and understand climate challenges using AI and data...
Learn More
Aug 15th, 2024 at 12:47

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