All jobs within 50 km around Milton

• Posting Period: to 26-Apr-2024

Major Responsibilities:

• Reviews, analyzes and reconciles accounts and ensures compliance with related legislation, established divisional and corporate policies, procedures and practices and accounting principles

• Performs calculations in order to prepare adjusting entries and statements of account
• Identifies and resolves posting errors
• Performs and maintains accounts receivable functions including bank deposits and reconciliations, preparing, reviewing, posting and reconciling journal entries
• Tracks and monitors incoming cash, cheques and supporting documents
• Maintains contact with clients
• Reviews general ledger recoveries and adjustments, and reconciles recoveries
• Provides financial analysis and other information to the Divisions
• Creates/executes ad hoc financial system reports for analysis purposes
• Assists on special projects and assignments
• Investigates, analyzes and takes corrective action on erroneous accounting transactions

• Respond to telephone enquiries submitted by City staff, banks, vendors and other stakeholders.

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Considerable accounting experience with completion of post-secondary accounting courses OR an acceptable combination of education and experience.
2. Considerable experience using SAP financial system or equivalent financial systems.
3. Considerable experience in the analysis and reconciliation of ledger accounts and financial statement preparation.
4. Considerable experience in the analysis, investigation and processes of banking related activities, and bank reconciliations.

You must also have:

• Proficiency in Microsoft Office:  Excel and Word

• Ability to identify and solve problems.
• Ability to analyze financial data and prepare detailed summaries, statements and documentation.
• Excellent verbal and written communication skills with the ability to compose correspondence, memoranda and reports requiring specialized knowledge.
• Good interpersonal and customer skills with the ability to interact with staff, clients and the public in an efficient and diplomatic manner, both in person and by telephone.
• Mathematical ability to calculate recoveries and adjustments.
• Ability to work under time constraints and to meet deadlines.
• Ability to plan, organize and manage work with minimal supervision and to complete a number of tasks simultaneously.
• Ability to detect, analyze and solve problems.
• Ability to work independently and cooperatively as a member of a team.

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.

The Accounting Officer reports to the Senior Manager, Finance & Analytics and is responsible for or is back up for timely and accurate processing, control, and tracking of all accounting entries for a wide range of activities, including all Canadian branch rent, realty taxes and utility (electricity, gas, oil, propane and water) payments and utility consumption reporting. The incumbent is expected to accurately record and pay these costs in all areas and notify senior managers when overruns or other discrepancies occur.  The incumbent is responsible for ensuring that the administration of accounts and records are maintained to the highest professional standard.

Accountabilities 

1. Process rental payments (recurring and non-recurring), utility bills, and realty tax invoices for Canadian branches and office locations in PeopleSoft in a timely manner by:

• Ensuring that all required supporting documents are received with the invoice along with appropriate authorizations prior to initiating the cheque/EFT request.  

• Recording all transactions in the appropriate transit number, GL account number and with the appropriate HST/GST/PST/QST tax amount.

• Checking invoice costs, HST, PST (self-assessing if necessary) and GST calculations, freight and forwarding charges, etc., for accuracy and reasonability, and initiating and responding to queries, as necessary.

• Scanning backup of all invoices and supporting documentation as required.

2. Accurate and timely recording of utility consumption – electricity, gas, oil, propane and water in a separate utility consumption reporting database.

3. Ensuring the correct unit of measurement is captured.

4. Provide supporting utility bills for utility consumption reporting and verification of consumption.
 

5. Maintain the confidentiality of sensitive invoices and transactions. 
 

6. Processing data and maintaining accurate information on other specialized areas by:

• Responding to vendor enquiries quickly and accurately by following up with Occupancy Cost Control & Leasing Managers and others to ensure timely payment of rent, adjustments, utilities and realty taxes.

• For all accountabilities, ensuring regular follow-up on all outstanding items.

• For properties that have closed, ensuring rentals, utilities and property taxes are stopped at the appropriate time (termination of lease or sale of property).

• Being involved in internal and external audits as required and ensuring that changes required due to the audit findings are implemented.

• Responsible for the procedures of the above outlined duties and process improvements.

• Responsible for other duties such as: vendor set-ups in PeopleSoft and cheque(s) distribution.

• Performs troubleshooting and resolution of any processing problems.

• Getting involved in other responsibilities as assigned.

Dimensions

• Number of employees / span of control
• Countries / regions  / business units supported
• Financial dimensions (e.g., capital budget, annual project cost, operating budget, etc.)
• Number of projects / Number of systems
• Regulatory bodies and special requirements

Education / Experience / Other Information 

• This position requires a sound understanding of accounting principles, the Bank’s General Ledger and general understanding of PeopleSoft and SmartBuy is an asset. Specific system training will be given.  

• The incumbent requires good interpersonal and communication skills in order to resolve questions and problems with Landlords, utility service suppliers and municipalities and to communicate with Occupancy Cost Control Managers, Leasing Manager and other Bank staff on accounts payable processers and procedures.  Tact and delicacy is required, as information and transactions are often of a sensitive and confidential nature.

•  Organizational and prioritization skills of a higher order are prerequisites to successful task completion, as deadlines are inflexible, payments are critical to Branch operations, workloads are high, and accuracy is essential.

• 1-2 Years full-time accounting experience, preferably in accounts payable/general ledger transactions 

• MS Office including working knowledge of Excel

Working Conditions

• Work in a standard office-based environment; non-standard hours are a common occurrence.

• Hybrid, with expectations to be in the office two to three days per week. 

• Location: 4 King St West, 17th floor, Toronto

As an Administrative Associate you will be responsible for contributing to the overall success of one or more Wealth Advisors by ensuring a high level of client service achieved by effective administration and day-to-day trading of their business. 
  
IS THIS ROLE RIGHT FOR YOU

In the role you will:

• Ensure effective client administration by managing all administrative processes and escalations requiring investigation
• Consistently demonstrate high levels of client service by:
  • supporting the advisor in regular reviews of portfolios including entering client trades as directed by the client or Advisor and identifying client needs
  • responding to client inquiries, resolving issues and effecting client transactions in a timely and responsive manner
• Provide marketing assistance by coordinating materials, events, and seminars to increase/identify opportunities to grow assets and/or revenue
• Support the growth of the business by managing tracking reports for Wealth Advisors to review targets, recommendations, and financial plans/concepts  
• Build effective working relationships across various departmental and business line contacts by actively collaborating and sharing knowledge and experience

 
DO YOU HAVE THE SKILLS
 
 
We would love to work with you if you have:
 

• Experience in the securities industry
• Already duly registered as an Investment Representative (IR) with CIRO
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

 
WHAT'S IN IT FOR YOU
 

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

We are looking for an experienced and highly skilled Software Engineer to oversee and guide the Communications services team IT Engineering team in Scotiabank.

The successful candidate will be responsible for ensuring the delivery of high-quality software solutions. They should be proficient in React & Node JS, and Java Springboot, and can deliver high quality code, write unit tests, provide UAT support, implementation, and operational support.

This role requires a strong background in full-stack development, with a minimum of 6+ years of relevant experience.

Is this role right for you? In this role you will:

• Lead development activities as the senior member of the scrum team, planning and executing to meet sprint objectives as well as program/project milestones.
• Write well designed, testable, efficient code by using best software development practices.
• Gather and refine specifications and requirements based on technical needs.
• Collaborate with the Scrum team to plan milestones, successfully execute software delivery, and escalate issues as needed.
• Ensure that requirements are clearly, accurately, and thoroughly documented and understood either for system changes and/or process changes and that there is value and consistency added to the customer experience by:
• Providing contribution to design/review process
• Monitoring/reviewing design during development phase.
• Ensure the timely and accurate completion of projects through:
• Production/Input to an overall Project Plan, strategy, and implementation
• Procedural documents completed to support user (guidelines, job aids. etc.)
• Input provided to preparation and execution of testing.
• Conducting post implementation measurement review of projects.
• Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
• Champion a high-performance environment and contributes to an inclusive work environment.

Do you have the skills that will enable you to succeed in this role? We'd love to work with you if you have:

• University or College Degree in Computer Science
• 6+ years of full-stack development experience
• experience of developing enterprise, cloud native, message driven, test driven, reactive, containerized applications.
• Previous experience in banking industry/financial services is preferred
• Experience with REST API design, React, NodeJS (productionizing NodeJS servers as well)
• Modern JS toolsets (ES6+, Webpack, Babel, Jest)
• MS Azure, containerization & orchestration (Kubernetes, Docker),
• Java 8, 11 & 17, Springboot framework, Junit frameworks (Junit 5, Mockito), build tools and dependency management (Maven, Gradle), noSQL database, template management (Velocity), CI-CD Pipeline (Jenkins)
• Experience working with authenticated, customer focused applications (i.e. OAuth2 preferred)
• Object Oriented and Functional Design
• HTML / CSS / SASS (BEM, OOCSS, SMACSS, CSS3 Animations, Semantic HTML)
• Familiar with software security tools like BlackDuck (vulnerabilities in JARs), Fortify (vulnerabilities/security issues in code), Webinspect (scan REST end points) and SonarQube (Junit coverage for code)
• Strong knowledge of programming languages: Java 8+, Unix Shell Script, XML, YAML, JSON, SQL, Apache Velocity, Apache Groovy
• Strong hands-on programming skills with popular developer utility tool suites like Eclipse/STS, JIRA/Bitbucket/Confluence, Git, Gradle/Maven
• Proven experience in Agile methodologies, such as Scrum or Kanban.

What's in it for you?

• Diversity, Equity, Inclusion & Allyship - We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and are embraced through bias-free practices and inclusive values across Scotiabank. We embrace diversity and provide opportunities for all employee to learn, grow & participate through our various Employee Resource Groups (ERGs) that span across diverse gender identities, ethnicity, race, age, ability & veterans.
• Accessibility and Workplace Accommodations - We value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. Scotiabank continues to locate, remove and prevent barriers so that we can build a diverse and inclusive environment while meeting accessibility requirements.  
• Upskilling through online courses, cross-functional development opportunities, and tuition assistance. 
• Competitive Rewards program including bonus, flexible vacation, personal, sick days and benefits will start on day one.
• Community Engagement - no matter where you choose to work from; we offer opportunities for community engagement & belonging with our various programs such as hackathons, contests, cooking with friends, Humans of Digital and much more!

Work arrangements: Hybrid

#LI-Hybrid

We live and breathe safety while delighting our customers. If you have a passion for customer service, a desire to serve the community, and know the importance of keeping yourself and others safe—then this may be the role for you!

Bus Driver Full Time & Part Time vacancies available

Start Rate (Non-negotiable): $30.83 per hour

7 Week Training Rate (Non-negotiable): $17.03 per hour

Available Shifts: Scheduled hours may be a minimum of 18 hours and maximum of 33 hours per week for Part Time and 40 hours for Full Time positions. You will support a 24/7 operation, including working different shifts such as days, evenings, weekends, split shifts, and holidays.

Work Location: Driver routes may be assigned anywhere within the Greater Golden Horseshoe based on operational needs. 

Based on business needs and the seniority bidding process, a Driver may be assigned to any of the following home bases:

• East Gwillimbury Garage.
• Oshawa Garage.
• Steeprock Garage.
• Streetsville Garage.
• Hamilton Garage.
• Kitchener Garage.
• Niagara Falls Garage.

What will I be doing?

• Transport and assists customers and baggage if required.
• Examine proof of payment in the form of proper fare media for the zones travelled and operate fare equipment.
• Take responsibility for fare transactions and tickets for various time periods.
• Ensure all Transit Regulations are observed by customers.
• Make announcements and provide customer service.
• Performs pre- and post-trip bus inspections in accordance with the most current regulations and Metrolinx policy.
• Maintain the cleanliness of the interior and exterior of the bus.
• Ensure seating adjustments are made to assist customers who have special needs.
• Follow prescribed protocols in response to different levels of Safety Alerts.
• Represent Metrolinx and the Metrolinx brand and work in accordance with Metrolinx customer and safety charters when providing customer service.
• Must be able to work effectively in a dynamic work environment with a diverse customer base.
• Perform other tasks as assigned and agreed upon with the Union, including non-driving tasks.

Work Conditions:

• Drivers must perform all tasks related to boarding/deboarding and securing a wheeled mobility aid (WMA) customer.
• May be asked to assist with loading and unloading customer baggage. which may from time to time involve some degree of heavy lifting.
• Is in sitting position for extended periods of time without relief.
• Need high degree of visual concentration.
• May experience variable weather conditions for short periods, also noise, fumes, dirt, dust, and work with the public.
• May have overnight travel.
• Will work rotating shift work, including split shifts, 24 hours per day, 7 days per week plus statutory holidays, and comply with Ontario Commercial Driving Hours of Service regulations.

What Skills and Qualifications Do I Need?

Have a current and valid Ontario Class “G” driver’s license or higher for a minimum of two (2) years with no more than two (2) demerit points and have no pending charges under the Highway Traffic Act that may result in two (2) or more demerit points. 

• Level of reading, writing, and learning skills normally attained through the completion of a high school education 
• Minimum of six (6) months public facing customer service experience (dealing directly with the public/customers). 
• Experience driving a commercial vehicle or other large vehicle is an asset. 
• Ability to Assist customers and emergency services (under the direction from Network Operations Control). 
• Interpersonal skills to maintain customer relations. 
• Good verbal communication skills to communicate with customers in different situations (detours, emergency info, etc.) 
• Require the ability to receive, understand and follow instructions audibly in the field on a regular basis. 
• Able to work independently within varying shifts/schedules, sit for extended periods of time, exercise a high degree of visual concentration, and drive large vehicles safely in variable weather and traffic conditions. 
• Capable of dealing with cash, tickets, and tariffs. 
• Obtain and maintain a Class “C” driver’s license and a “Z” endorsement. Please click here to review the requirements for obtaining a Class “C” driver’s license before submitting your application. 
• Must successfully complete the New Driver Training program and all other training required by corporate policy. 
• Bilingualism is an asset. 

Need to upgrade your G License? Following the assessment process, we offer a paid 7-week training program to upgrade your G license to a CZ, giving you the skills and knowledge to operate commercial vehicles safely and professionally. 

Already hold a CZ License? Following the assessment process, you may qualify for a paid streamlined training program that will see you leverage your existing skills and set you up for success.

Don’t Meet Every Requirement? 

If you’re excited about working with Metrolinx but your past experience doesn’t quite align with every qualification of this posting, we encourage you to apply. You just might be the right candidate for this or other roles. We are always looking for great talent to join our team. 

We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including those who identify as Indigenous, Black, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations.

Work Schedule: 8:30am to 5pm

Work Location: 4156, Mainway, Burlington, Ontario.

Job Summary

This position is an entry-level sales position responsible for retaining and growing UPS’s Small Package business. He/She performs primary responsibilities including sales calls to address customer needs, selling additional products and services, and following up on leads. This position builds relationships with key decision makers and serves as a customer advocate. He/She researches the competitive environment and uses product knowledge to generate solutions that meet customer’s needs and business objectives. This position performs pre-call duties including use of automated sales tools to perform research into customers’ businesses and account information to develop appropriate selling and pricing strategies. He/She makes outbound cold calls to meet monthly sales targets. This position creates contacts (e.g., cold calls, etc.), monitors contractual compliance, and answers customer questions.

Responsibilities:

• Responds to and resolves customer inquiries, complaints, and issues.
• Coordinates opportunities and strategies with other team members.
• Maintains knowledge of UPS products and services to develop appropriate sales solutions.
• Reviews customer shipping practices to ensure contractual compliance.
• Determines customer discounts and writes new contracts.
• Educates customers on UPS’s service channels to expedite problem resolution.
• Provides compelling value proposals to potential and existing customers.

Qualifications:

• Experience using Microsoft Office products or equivalent software
• Bachelor's Degree or International equivalent - Preferred
• UPS and/or business-to-business or business-to-consumer sales experience - Preferred

Benefits:

UPS offers a competitive total compensation package including:

• Retirement savings plan
• UPS Stock Purchase Plan
• Tuition Reimbursement Program
• Employee Assistance Program for you and your family
• 5 discretionary days per year + vacation
• Variety of discounts at certain suppliers for our employees, eligible on hire date
• Development and career progression opportunities

Competitive benefits coverage:

• Life insurance for you and your family
• Emergency Travel Assistance
• Variety of specialists: Osteopath, Naturopath, Massage Therapist, Chiropractor, etc.
• Vision care
• Dental services
• Short and long term disability program

UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed. Thank you for your interest in UPS Canada.

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability

CLOSING DATE:  May 5, 2024

AREA OF RESPONSIBILITY:

Reporting to the Manager, Vehicle Engineering, the Vehicle Engineering Technologist is responsible for providing technical support on vehicle procurement, inspection, diagnosis, preventative maintenance, repair, overhaul, modification and operation of all operating systems associated with the Transit bus fleet and non-revenue support vehicles. Conducts quality assurance audits to improve return on investment.  Acts as liaison with bus manufacturers to resolve non-typical vehicle deficiencies.  Assists management in developing and writing efficient workplace procedures with respect to the maintenance and repair of vehicles.  Sends information to the right people at the right time, protecting the integrity and confidentiality of data.

1. Technical and Business Process Support.

• Influences leaders and staff to make appropriate and effective changes to business processes including standard operating procedures, component exchange/overhaul, technical bulletins and instructional documents.
• Communicates in plain language to educate non-technical staff regarding technical issues.
• Applies technical knowledge and analytical skills to everyday work situations to come up with solutions that meet departmental requirements.
• Assists with preparation of reports regarding fleet and equipment efficiencies and conditions.
• Provides direction and technical support to management and union employees with respect to the diagnosis and repair of Transit Vehicles and their components and systems.
• Monitors quality assurance of audit systems, processes, and products.
• Recommends changes to business processes and supporting technology to improve preventative maintenance and warranty programs.
• Participates in test plan development and review sessions.
• Identifies training and development needs of the team and inform management.

1. Research and Recommendation

• Researches emerging trends and best practices and maintains currency in transit policy knowledge and all regulatory requirements effecting Commercial vehicles.
• Keeps abreast of legislation and regulations relevant to Highway Traffic Act, OHSA, etc.

1. Communication and Reporting

• Escalates complex issues to the manager or designate for resolution.
• Acts as an information resource, ensuring employees and supervisors are aware of the policies, processes and tools related to Maintenance activities.
• Provides advice and documentation to all levels of management on investigative and Preventative Maintenance programs.
• Attends and represents department in various meetings to present reports, recommendations and respond to enquiries.
• Assists in the creation of reports, spreadsheets and presentations in support of management reporting requirements.
• Communicates in a variety of mediums

1. Teamwork & Cooperation

• Assists in coordinating the daily work activities of a unionized and non-unionized workforce with an emphasis on safety and efficiency.
• Assists in special projects as required.
• Works well within diverse groups to support operational goals and objectives.
• Demonstrates corporate values at all times.
• Participates as a member of cross-functional teams.
• Provides support/backup as necessary.

                   SELECTION CRITERIA:

• Post-secondary education, preferably in Transportation or Engineering with a sound knowledge of automotive engineering design principles and maintenance practices utilized in modern vehicles and transit fleets
• 3-5 years of related experience as well as knowledge of Transit vehicle components, testing and maintenance.
• Experience with Hybrid electric and electric Transit buses an asset.
• Experience within public transit or a unionized environment is an asset.
• Exceptional communication and interpersonal skills to interact effectively with employees and management in a professional and tactful manner.
• Strong written and oral communication skills
• Proficient in the use of spreadsheets, databases and word processing.
• Excellent data analysis ability and familiarity with computerized tracking and reporting methods.
• Self-motivated and self-directed with strong initiative and the ability to work independently as well as an effective team member.
• Proven ability to meet deadlines and work under pressure.
• Excellent customer service skills.
• PEO registration as a Professional Engineer, OACETT certification as an Engineering Technologist or possession of a valid Truck & Coach Technician Certificate (310-T) would be considered valued asset
• Must possess a valid Class “G” Ontario Driver’s license in good standing, with a reliable vehicle. Travel to a variety of Transit sites and work areas both indoors and outdoors within the City is required.

 LI-AV

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  July 19, 2024

NUMBER OF POSITIONS:  10

             PRIMARY FUNCTION:     

Under the direction of the Supervisor, By-law Enforcement, enforces non-moving parking by-laws; conducts related investigations and maintains a positive, tactful demeanour in potentially volatile situations with the public.  This position is responsible for removing illegal signs from the road-right-of-way and patrolling assigned area in City vehicle.

             POSITION DUTIES:

• Enforces non-moving parking by-laws; investigates violations relating to the City of Brampton Traffic By-law.
• Issues Penalty Notices or Parking Infraction Notices using hand held computer or manual tickets as required and placing the notice on the vehicle.
• Removes illegal signs from the City boulevards and roadways.
• Maintains daily journal of activities, investigations, complaints and evidence. Maintain physical files, electronic case management files, daily updating of investigations and maintain statistics.
• Follows all standard operating procedures for the maintenance of corporate equipment.
• Gathers evidence for prosecutions; testifies in court, hearings and tribunals.
• Performs additional similar and related duties as assigned.

SELECTION CRITERIA:

• High school (Grade 12) graduation, plus an additional program of over one and up to two years in Law and Security, Police Foundations or equivalent.
• Over two months and up to 6 months of related experience
• A valid non-probationary class G license.
• Ability to obtain a COB permit

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

CLOSING DATE:  April 28, 2024

AREA OF RESPONSIBILITY:

This position is responsible for administrative, customer service systems support, payroll timekeeping activities and communication support for the Transit Department, to ensure functional efficiency and operational needs are achieved. Typically works under general direction.

KEY RESPONSIBILITIES

1. OPERATIONAL ACCOUNTABILITY - PAYROLL TIMEKEEPING

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Maintenance and Operations staff and works closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identifies issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.

1. CUSTOMER SERVICE AND COMMUNICATION SUPPORT

• Provide front-line assistance by serving walk-in customers and answering the office telephone line.
• Answer queries and prioritize requests from external customers and internal Transit customers.
• Administer the lost & found program; log and respond to customer enquiries in a timely manner, organize and maintain lost & found room, disperse items appropriately.
• Handle fare media sales involving cash and credit transactions, including Presto and ticket sales.
• Administer the senior transit pass program; verify documentation; issue pass; maintain records.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.
• Organize meeting requests, attendance, or other related requests; book and arrange conference rooms, resources, travel arrangements, conference registration, accommodation, and refreshments as required in support of a smooth and efficient meeting by minimizing scheduling conflicts.
• Take meeting minutes, prepare and distribute agenda and minutes of meetings by established timelines and ensure that all necessary files and information are available in support of a smooth and efficient meeting.

1. RECORDS MANAGEMENT

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and department files.
• Assist with ensuring all audit requirements are met.

1. ADMINISTRATIVE AND FINANCIAL SUPPORT

• Provide backup administrative support that includes timekeeping, front office administrative assistance and front counter duties.
• Maintain up-to-date employee and payroll files, documentation and correspondence.
• Ensure necessary sign-offs and approvals meet audit requirements and confidentiality.
• Using knowledge and insights gained in working with internal staff and through access to information, identifies concerns and suggests ways to improve process or to resolve issues.
• Prepare purchase requisitions, process invoice payments and reconcile expense items.

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.

SELECTION CRITERIA:

EDUCATION:

• Post-secondary certificate or diploma in Business or Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

                 LI-AV 

**Various tests and/or exams may be administered as part of the selection criteria.

Alternate formats will be provided upon request.

Interview:  Our recruitment process may be completed with video conference technology.