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About Us: Proudly Canadian and Independently Owned, We are Coke Canada!

CIBC’s Wood Gundy team  is the full-service brokerage division of CIBC serving our high net worth clientele. As an Administrative Assistant you will be responsible for providing administrative support to the Investment Advisor team in our Wood Gundy brokerage. You’ll work closely with the team of Advisors as they plan and manage client investments. You’ll play a key part in supporting and servicing high net worth client accounts. You’ll provide ongoing support to a team that goes above and beyond for their clients.  This position is a great opportunity to learn the investment business in a professional, dynamic work environment with one of Canada's leading Brokerage.

At CIBC we enable the work environment most optimal for you to thrive in your role. Details on your work arrangement will be discussed at the time of your interview.

How you'll succeed

• Administrative Support - Maintain compliance standards in client dealings/client files. Conduct administrative activities and engage in administrative processes associated with supporting the IA(s) and teams. Engage in all marketing and business development activities and assist in the development of investment plans and written proposals for prospects and clients. As determined by the IA, assist in processes to direct assets into suitable financial products based on the client’s risk reward tolerances and demographic profile.

• Client Engagement - Connect on a personal level to make every interaction meaningful. Enhance relationships by collaborating with your team and providing administrative support to ensure client needs are met. Respond to requests by answering questions and providing an exceptional experience.

• Relationship Building - Heighten CIBC brand awareness in your community by attending local events and participating in marketing and outreach activities. Grow your network to create lasting connections that will generate future opportunities. Work closely with your team to connect clients with the right opportunities.

• Organizational Skills - Support Investment Advisors by providing timely responses to client requests and maintaining compliance standards in all files. Enable team success by improving team productivity, proactively uncovering business opportunities, and helping to direct assets into the right financial products.

Who you are

• You put our clients first. You engage with purpose to find the right solutions. You go the extra mile, because it’s the right thing to do.

• You engage with your heart and mind. You care about people and understand different perspectives. You listen and learn from the experiences of others.

• You understand that success is in the details. Your critical thinking skills help to inform your decision making.

• You’re passionate about people. You find meaning in relationships, and surround yourself with a diverse network of partner. You build trust through respect and authenticity.

• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, defined benefit pension plan*, an employee share purchase plan, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

Job Location

Edmonton-10180-101st Street

Employment Type

Regular

Weekly Hours

37.5

Skills

Accountability, Activity Coordination, Communication, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Taking Initiative

Our Buildings & Facilities Maintenance Section is looking for a self motivated Plumber/Gasfitter to perform preventative maintenance and service/repair operations on various mechanical systems and components in a variety of City facilities. You will learn about all aspects of the trade while working in a safe, clean, and secure environment with state of the art tools and up-to-date training. 

Specific duties include: 

• Install components, repair/replacement kits on plumbing fixtures and trim 
• Clean, adjust, test and repair gas fired heating appliances (natural and propane gas) 
• Perform emergency repairs to plumbing and heating systems on a rotational 24 hour call out basis
• Install, alter/modify drainage waste and vent systems 
• Install, test and repair cross-connection control devices 
• Repair and perform preventative maintenance duties to pool filtration systems 
• Repair, adjust and winterize irrigation systems 
• Install, test, and maintain gas (propane and natural) piping, valves, regulators, supports and hangers
• Report on a daily basis the status of work progress and condition of equipment/systems 
• Operate service vehicles and maintaining a "Truck Stock" consisting of tools and materials 
• Perform all tasks in a safe and environmentally correct manner and advising Foreman/Supervisor of any health and safety or environmental protection concerns 
• Record work in SAP Plant Maintenance system 
• Attend and participate in safety and environmental protection meetings and training 
• Perform other related duties as required

Qualifications

• Completion of a Journeyman Plumber Certificate and a Journeyman Gasfitter A. The Gasfitter B will be considered at the 4th year apprentice level. Certificate must be recognized by Government of Alberta Advanced Education and Technology
• Knowledge of building maintenance procedures, construction methods, and regulatory codes in the Plumbing/Gasfitting trades 
• Knowledge of occupational hazards and safety precautions of the trade and ability to work safely with a variety of power tools 
• Knowledge and ability to read/interpret blueprints, layout, quantity take offs for ordering of the required materials
• Experience in the maintenance and service of plumbing, heating, boiler and pool related systems is an asset
• Ability to troubleshoot and diagnose equipment failures 
• Strong communication and customer service skills (written and verbal) 
• Commitment to continual learning, teamwork and providing excellent customer service 
• Ability to work as a member of a team or to work independently 
• Hire is dependent upon an Enhanced Police Information Check satisfactory to the City of Edmonton
• Valid Alberta Class 5 driver's licence (or provincial equivalent). Obtaining and maintaining a City Driver's permit is a requirement of this position
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 permanent full-time position

Hours of Work: 40 hours per week, Monday - Friday

Salary: $45.697 (Hourly); $95,415.340 (Annually)

Talent Acquisition Consultant: PL/RA

Classification Title: Plumber I/Gasfitter
Posting Date: Apr 08, 2024
Closing Date: Apr 22, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CUPE Local 30
Department: City Operations
Work Location(s): South Shop, 9727- 47 Avenue Edmonton

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

What will you be doing? 

• Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
• Make any changes to employee hours as requested by their supervisors, ex- Bank Used time, modified duty, medical, vacation, etc.
• Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
• Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, time codes each pay period
• Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
• Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
• Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
• Receive notification orders from supervisors and contractors for processing and/or distribution
• Create new sites, update billing changes and enter information into Active List, Database and CIS systems
• Provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone or in-person
• Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
• Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
• Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures

Skills Required for Success:

• Proficiency with Google applications, MS Word, and Excel is required
• Experience compiling statistics, preparing reports, and taking and preparing minutes
• Knowledge of payroll practices and procedures and related collective agreements
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework 
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies
• Applicants may be tested

Assets:

• Knowledge of the Waste Services programs and services related to collection activities 
• Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience

Conditions of Employment:

• Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton
• Hours of Work: 33.75 hours weekly; Monday - Friday 
  The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. 

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 Temporary full-time position up to 11 months

Salary: $23.664 - $29.385 (Hourly); $41,690.050 - 51,769.020 (Annually)

Talent Acquisition Consultant: NC/RA

Classification Title: Word Data Processing Clerk II
Closing Date: Apr 12, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Kennedale, 12802 - 58 St Edmonton T5A 4L3

Reporting to the manager of the Professional Standards, Development, and Logistics (PSDL) unit, the Logistics Specialist position will support procurement, lifecycle management, logistics, fleet services and implement continuous improvement initiatives for the Community Standards and Neighbourhood’s branch. 

The Logistics Specialist will contribute to the CSN branch’s goals of creating an efficient, easy to use, and successful equipment management system in collaboration with contract administrators, operational contract managers, and with the direction from the PSDL manager.

With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Liaise and consult with business partners in assigned portfolios to proactively plan ahead for anticipated procurement activities
• Provide multifaceted advice to internal branch business partners on procurement procedures, methods, and approaches (which includes procurement principles and practices, trade agreements, and contract/tender law)
• Assist with budget preparation and expenditure control, both operating and capital, and oversees Branch’s equipment projects
• Develop processes and practices that support the continuous improvement of the branch’s PCM and logistics functions. This includes the branch coordination, acquisition, modification, and maintenance of the branch’s specialized equipment, uniforms and fleet for law enforcement services, peace officers and bylaw officers
• Ensure that the City's operational needs are met with regards to the governance, compliance and process requirements according to all City administrative policies and procedures
• Consult or work in a collaborative team environment with other subject matter experts and City departments
• Review and/or develop specifications, requirements, description and scope of work, and recommend improvements of equipment and fleet to internal business partners
• Work with business partners to compose RFx documents, develop evaluation plan, criteria, weightings, process, strategies, submission and contractual requirements and manage the RFx process
• Review and ensure completeness and accuracy of a variety of contract and Purchase Order documentation and approves within delegated concurrence or forwards to more senior concurrence and/or delegated authority, as required
• Perform other duties as assigned

Qualifications

• Completion of a University Degree (Bachelor’s or higher), in a related discipline such as public administration, public policy, supply chain management, business,
  or project management and four (4) years of relevant full-time work experience, which include a minimum of three (3) years in a procurement environment
  performing end to end procurement responsibilities
  OR
• Completion of a two-year post-secondary diploma or associate degree in a related discipline such as public administration, public policy, supply chain
  management, business, or project management and six (6) years of relevant full-time work experience, which include a minimum of three (3) years in a
  procurement environment performing end to end procurement responsibilities

Other Qualifications:

• Completion of a Supply Chain Management Professional (SCMP) designation from the Supply Chain Management Association (SCMA) or a Certified Public
• Comprehensive knowledge and understanding of procurement practices, policies, procedures, tender and contract law, trade agreements and various procurement and sourcing strategies
• Comprehensive knowledge and understanding of RFx methods and approaches
• Knowledge of category management and strategic sourcing methodologies and approaches
• Knowledge of project management methodology and approaches
• Knowledge of Google Suite Applications (Gmail, Sheets, Docs, Slides) and Microsoft Office (Word, Excel)
• Excellent computer skills; ability to learn, utilize, and update various databases, programs and ERP systems such as SAP and Oracle
• Excellent organization and time management skills
• Excellent listening, verbal and written communication skills
• Excellent customer service skills
• Strong leadership skills required to provide coaching and oversight to subordinate roles
• Excellent analytical, critical thinking, decision-making and problem-solving skills
• Ability to work highly independently; ability to take initiative and be resourceful
• Ability to perform work with a high degree of accuracy and completeness of documentation
• Ability to work effectively in a team environment
• Ability to develop and maintain effective and professional working relationships with City Administrators, colleagues, business partners, and suppliers
• Hire is dependent upon a Criminal Record Check satisfactory to the City of Edmonton
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture 
• Demonstrate the foundational competencies, key behaviors and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture 
• Applicants may be tested

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $44.339 - $55.726 (Hourly)

Talent Acquisition Consultant: DS/JF

Classification Title: Senior Buyer
Closing Date: Apr 22, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: Community Services
Work Location(s): Versa Building, Suite 200, 9304 - 41 Ave Edmonton T6E 6G8

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate
Experience: Candidates should have experience of 1 to less than 7 months

Other Requirements:

• The candidates should demonstrate dependability and reliability, showing initiative and exercising sound judgment in their work
• The candidates should be organized, consistently meeting expectations and delivering results

Candidate Status:

• • Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position

• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to operate industrial vacuum cleaners to remove scraps, dirt, heavy debris, and other refuse, as well as make adjustments and minor repairs to heating, cooling, ventilation, plumbing, and electrical systems, and contact tradespersons for major repairs
• The candidates should be able to contact contractors for repairs and maintenance of the establishment, perform minor repairs on appliances, and move heavy furniture, equipment, and supplies
• The candidates should be able to perform other routine maintenance jobs such as painting and drywall repair, ensuring the upkeep of the facility

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates need standard educational qualifications such as a Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience, training will be provided 
Security and safety: Bondable, and Criminal record check

Physical Requirements:

• The candidates should be willing to work outdoors and be comfortable in noisy environments.
• The candidates should be able to work in dusty conditions
• The candidates should be able to thrive in a fast-paced environment and meet tight deadlines
• The candidates should be capable of handling physically demanding tasks and comfortable with repetitive tasks
• The candidates should demonstrate attention to detail

Other Requirements:

• The candidates should demonstrate client focus and show flexibility in their approach to tasks
• The candidates should exhibit reliability and be team players

Candidate Status:

• Canadian citizens and permanent or temporary foreign workers of Canada are eligible for this position
• International Candidates who don’t have a valid Canadian work permit also can apply

Responsibilities:

• The candidates should be able to load, unload, and transport construction materials efficiently and erect and dismantle concrete forms, scaffolding, ramps, catwalks, shoring, and barricades proficiently
• The candidates should be able to mix, pour, and spread materials such as concrete and asphalt accurately and assist in aligning pipes during pipeline construction effectively
• The candidates should be able to assist in drilling and blasting rock on construction sites safely and pave and rake asphalt diligently
• The candidates should be able to assist in demolishing buildings proficiently and clean and pile salvaged materials systematically
• The candidates should be able to remove rubble and other debris at construction sites efficiently and tend or feed machines or equipment used in construction accurately
• The candidates should be able to direct traffic at or near construction sites effectively

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your Resume, Cover letter) through the below-mentioned details

By email
[email protected]

Requirements:

Languages: Candidates must have knowledge of the English Language

Education: Candidates should have Secondary (high) school graduation certificate or equivalent experience
Experience: Candidates don’t need experience, training will be provided

Candidate Status:

• Candidate must be a Canadian Citizen or temporary or permanent resident of Canada
• Candidate must have legal authorization (Work Permit) to work in Canada
• If Candidates are unable to fulfill above mentioned requirements, don’t apply for the position

Responsibilities:

• The candidates should be able to clean and sanitize the kitchen, including work surfaces, cupboards, storage areas, appliances, and equipment.
• The candidates should be able to handle and store cleaning products and wash, peel, and cut vegetables and fruit
• The candidates should be able to receive, unpack, and store supplies in refrigerators, freezers, cupboards, and other storage areas.
• The candidates should be able to remove kitchen garbage and trash, sharpen kitchen knives and sweep, mop, wash, and polish floors

How to apply:

If the position is fit for you and the basic requirements are fulfilled then you can now apply directly to the employer (along with your resume) through the below-mentioned details

By email
[email protected]

A Labourer II in Infrastructure Maintenance is a semi-skilled manual labour position. Tasks of this nature involve the use of some acquired skills. Duties include the ability to use a variety of hand tools and power tools including small mixers and hand trowels. Frequent operation of motor vehicles and other equipment pertaining, including light trucks and 2 ton trucks, involved in the Sidewalk Maintenance program.

In this position employees will be working with a bagged concrete material, and will require the worker to wear Respiratory Protective Equipment. With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Travel to various job sites in relation to a predetermined schedule
• Participates in on site field condition review and hazard assessments
• Set up of equipment and traffic control as directed by field leadership
• Disassemble or remove damaged or deteriorated assets as needed  
• Participate in field training
• Keep the operational area tidy during work and clean up at the end of the task
• Loading, transport, and unloading of materials and tools
• Physical strength and agility to perform the work of the class
• Considerable knowledge of methods, practices and rules of the safe operation of the assigned equipment
• Proper operation and daily maintenance of all equipment included in the operation of your task
• Ability to understand and effectively carry out oral and written instructions
• Maintain a Class 5 license and ability to obtain a city driving permit C
• Prepare simple work records such as Vehicle Pre Trip Inspections, Field Level Hazard Assessments and Order Resource forms
• Timely reporting of and near miss or safety incidents
• Perform other related duties as required

Qualifications

• Completion of the 10th school grade
• Experience in Roadway Maintenance work would be considered an asset
• Good knowledge of the methods and practices used in operating and caring for equipment
• The ability and knowledge to complete an equipment pre-trip inspection on correlating equipment required for the task
• Ability to perform heavy manual labour for extended periods of time under various weather conditions
• Knowledge of the daily maintenance required on the equipment
• Knowledge of the PARS Operating Procedures 
• Emergency First Aid Certificate
• Physically capable of performing the duties assigned to the position class
• Exemplary customer service skills
• Ability to work and make decisions in an independent manner
• Adaptable to changing priorities, whether because of managerial direction or weather dependency
• Valid Alberta Class 5 driver's license (or provincial equivalent). Obtaining and maintaining a City Driver's permit is a requirement of this position
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture 
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Applicants may be tested

The City of Edmonton is committed to inclusive, respectful and equitable workplaces that represent the communities we serve. We continuously improve our systems, policies and practices to remove barriers and ensure our employees, in all their diversity, can succeed. We value applicants with a diverse range of skills, experiences and competencies, and encourage you to apply. To learn more, see the Art of Inclusion: Our Diversity and Inclusion Framework here: https://bit.ly/3hd2d95.

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected]

Up to 5 temporary full-time position for up to 9 months 

Hours of Work: 40 hours per week

Salary Range: $23.504 - $31.302 (Hourly)

Talent Acquisition Consultant: AW/SG

Classification Title: Labourer II
Closing Date: Apr 10, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 5 - Temporary Full-time
Union: CUPE Local 30
Department: City Operations
Work Location(s): SW Roads Park, 6609 Gateway Boulevard Edmonton T6H 2J1

As Clerk II, you are part of a team that has a strong commitment to delivering excellent administrative services that support the functions of Legal Services. 
In this role, you will support three lines of business within the Legal Services Branch. This position is responsible for providing a broad range of clerical and administrative services in support of the day-to-day operations of Legal Services.   Major outcomes include the maintenance of accurate records to ensure the branch achieves its legal and corporate priorities. 

This position will demonstrate priority in supporting the core needs of the branch, providing support on critical and time sensitive matters, maintaining business area priorities and organization. 

The City of Edmonton, recognized as one of Alberta’s Top Employers and continues to attract and retain employees who are passionate about their community, proud of the work they do and committed to making Edmonton a great place to live, work and play. With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated, and Excellent you will:

• Open and close claims using document management systems (e.g., IVOS).Assist Adjusters and Analysts with a variety of administrative tasks including (but not limited to) bonds/letters of credits, claims preparation, file management, insurance tracking, renewal certificates of insurance, and data entry
• Direct claims-related telephone, email and online inquiries to the appropriate Adjuster
• Obtain LRT and EPS reports for files
• Conduct searches ( AMVIR and court searches, etc).Manage calendars and diarization systems
• Create cheque requisitions, including necessary follow-up, as required
• Assist with billing, invoice management and recovery payment report
• Look for efficiencies within current administrative processes, and recommend improvements to the Supervisor
• Distribute and send mail, faxes, and couriers
• Complete and process forms and perform data entry functions
• Draft documents using established templates (memos, letters, reports, inquiries, etc.)Create and maintain spreadsheets and/or other tracking documents
• Using mail merges, create miscellaneous forms, letters, labels and envelopes
• Day to day file management including obtaining documents, printing, photocopying and scanning documents
• Assist various Legal Services staff with administrative tasks and processes as requested
• Other duties as assigned

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years of Insurance and Claims Management and/or Legal experience is an asset
• Knowledge of organizational and file management principles
• Abilities: highly organized, works well independently and as part of a team, detail-oriented
• Skills: scheduling, time management and priority setting, communication, direct interaction with others, technical capacity with Google Suite and electronic document management systems
• Hire is dependent on Criminal Record Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement of this position
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

Up to 2 temporary, full-time positions for up to 11 months available

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly)

Talent Acquisition Consultant: TD/MZ

Classification Title: Clerk II
Closing Date: Apr 17, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Employee and Legal Services Division
Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

The Corporate Accounts Receivable (AR) team is responsible for the delivery of internal and external billings for goods and/or services provided by the City.

The primary purpose of the Accounting Assistant I - Corporate Billings includes processing and generating customer invoices and payment reminders, managing customer account reconciliations and generating accounting reports.

This position is required to provide excellent customer service on behalf of the departments within the City of Edmonton in accordance with defined policy and procedure.

Your success will be measured by your ability to achieve timely results in the context of a respectful, inclusive and service-minded style. With a focus on the City of Edmonton’s Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

• Process Corporate billings, Fleet billings and Sales & distribution (S&D) invoicing for various services and/or goods provided by the City through Billing advice request, pass-offs, uploads, S&D and M5 billing simulations
• Manage a portfolio of assigned customer accounts. i.e. Rent, Leases, various Transportation portfolio, Transit, Fleet Billings etc. 
• Check, review, validate and enter information submitted, ensuring adequacy of supporting documents for completeness and accuracy as well as compliance with business process requirements and accounting distribution. i.e. Cost Centres, Work orders, Net Work Activity (NWA) and internal orders
• Generate corporate daily invoices and payment reminders; mail out and electronic invoicing
• Ensure application of accounting principles and practices in the maintenance and updating of accounts receivable records
• Perform periodic AR customer process timely account reconciliation and General Ledger reconciliations, for daily, weekly and month-end clearing and transfers as needed to record transactions to a customer account to ensure its collectability and minimize bad debts
• Check, review and process refunds to customers on over payments and clear over and under small balances
• Review and analyze customer accounts and respond to customer inquiries over the phone or in written form by email or letter and resolve disputed invoices
• Reconcile General Ledger Accounts related to AR such as 204000 auto post accounts, cash suspense clearing and Warranty account 201180
• Interpret and apply instructions and guidelines to resolve AR billings work related issues
• Maintain good public relations in the performance of Accounts Receivable duties by being courteous and make decisions within established policies and procedures
• Perform other related duties as assigned

Qualifications

• A recognized accounting certificate
• One (1) year of experience in an office environment
• Demonstrated competency in the use of spreadsheet and word processing applications
• Knowledge of corporate and departmental policies, procedures, bylaws and processes in the performance of accounts receivable duties
• Knowledge and understanding of provincial and federal legislation regarding the accounts receivable duties
• Competency in the use of Microsoft Word and Excel, and Google applications & other financial software (i.e. SAP AR module)
• Basic knowledge of accounting, administrative procedures and regulations including GAAP, FOIP and GST
• Ability to contribute as a positive team player in a customer focused service environment
• Strong organizational skills with the ability to work independently and accurately with attention to detail
• Strong communication skills, being courteous, positive problem-solving skills and being respectful when administering established policies and practices
• Strong customer service skills and abilities to deal courteously with the public over the phone and in written form via email or letter, and in making decisions within established policies/procedures
• Strong organizational skills to deliver large volumes of work within defined timelines
• Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement
• Demonstrate service excellence, embracing diversity and promoting inclusiveness
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviors and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture
• Applicants may be tested

Up to 1 permanent full-time position

Hours of Work: 40 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $26.580 - $33.357 (Hourly); $55,499.040 - $69,649.420 (Annually) 

Talent Acquisition Consultant: RM/MZ

Classification Title: Accounting Assistant 8h
Posting Date: Apr 05, 2024
Closing Date: April 12, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Permanent Full-time
Union: CSU 52
Department: Financial and Corporate Services
Work Location(s): Century Place, 6th Floor, 9803 - 102A Avenue Edmonton T5J 3A3