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ADMINISTRATIVE ASSISTANT 2 Full-time Job

City Of Toronto

Administrative Jobs   Toronto
Job Details

As the Administrative Assistant to the Director, Finance and Administration in Toronto Public Health, you will use your administrative skills to deliver top-quality services supporting the Finance and Administration portfolio. You will contribute to a positive team environment by upholding all TPH values including equity and inclusion. You will perform a variety of administrative functions and actively contribute to achieving the F&A goals and objectives. 

 

Major Responsibilities:

 

Reporting to a Public Health Director your primary responsibilities as Administrative Assistant 2 will be varied, but will include:

 

Office Administration

  • Monitors and controls the workflow of the Directorate, ensuring adherence to relevant policies.
  • Handles scheduling of appointments and ensures that the appropriate information is provided.
  • Conducts background research and investigations, and retrieves information on various issues.
  • Coordinates meetings, events and schedules.
  • Takes/transcribes minutes at meetings, events, etc., as required.
  • Maintains continuous awareness of municipal matters, departmental administrative systems and procedures, organization structures in the Division, and major activities in order to provide effective administrative assistance.
  • Operates a variety of office equipment and computers, utilizing a variety of desktop applications and corporate systems.
  • Checks work for accuracy and conformity with regulations, policies and procedures, and corrects/resolves outstanding/incorrect items prior to signature.
  • Prepares and processes various documents/statistical summaries/reports requiring the assessment and analysis of data.
  • May provide work direction and training to assigned staff.

 

Communications and Issues Management

  • Screens, reviews and prioritizes incoming mail, processes correspondence, and initiates response.
  • Liaises and exchanges information with all levels of staff, elected officials and the public.
  • Ensures that the tracking and following up of requests are maintained and deadlines are met.
  • Responds to enquiries and complaints from senior staff, the public, agencies, and other levels of government, utilizing in-depth knowledge of procedures, regulations, criteria, etc., and records detailed messages.
  • Drafts correspondence, composes and types letters and memoranda, and routes or answers correspondence.
  • Prepares presentation material utilizing appropriate layout and formatting.

 

Human Resources and Financial Management

  • Exercises caution and discretion with confidential information (e.g labour relations)
  • Prepares correspondence, including that of a confidential nature.
  • Assists with budget administration for the Unit.

 

Reporting and Record Keeping

  • Coordinates and maintains a complex record/retrieval system.
  • Manages the procurement of supplies and maintains inventories.

 

Council and Committee Agenda Management

  • Prepares and organizes Council materials (including confidential and employment/labour relations matters), background, and briefing notes.
  • Formats Committee reports.

 

Key Qualifications:

 

Your application for the role of Administrative Assistant must describe your qualifications as they relate to:

 

  1. Considerable experience providing administrative support to senior leaders, handling a broad range of administrative matters, standard office practices and procedures.
  2. Considerable experience organizing and scheduling meetings, conferences and special events.
  3. Considerable experience in the preparation, drafting and editing of correspondence and reports, charts, tables and statements.
  4. Considerable experience utilizing a variety of software packages (e.g. Microsoft Word, Excel, PowerPoint, Outlook, etc.).
  5. Experience supporting administration in a Finance or Corporate Services function.
  6. Ability to work independently and in a team, in a politically sensitive environment, using sound judgement.
  7. Ability to prioritize multiple tasks and manage interruptions, assess situations to determine the importance, urgency and risks, and make clear decisions that are timely and in the best interests of the organization.
  8. Ability to deliver excellent customer service at all levels, including internal and external partners and stakeholders.
  9. Ability to research and prepare information in a timely manner.
  10. Strong analytical and problem-solving skills.
  11. Excellent organizational and time management skills, including attention to detail, and ability to set priorities, meet deadlines, deal with conflicting priorities and work effectively with minimal supervision.
  12. Excellent communication skills, both orally and in writing, including a strong command of grammar and writing skills for the purpose of proofreading and editing.

ADMINISTRATIVE ASSISTANT 2

City Of Toronto
Toronto
  Administrative Jobs Full-time
  62,637  -  77,715
As the Administrative Assistant to the Director, Finance and Administration in Toronto Public Health, you will use your administrative skills to deliver top-quality services suppor...
Learn More
Oct 9th, 2024 at 17:43

DIRECTOR FLEET MAINTENANCE Full-time Job

City Of Toronto

Maintenance & Repair   Toronto
Job Details

The City of Toronto is looking for a strong and dynamic leader to provide direction to the Fleet Maintenance Unit with our Fleet Services Division. The Director, Fleet Maintenance oversees the maintenance and repair of a diverse fleet of 5,200 vehicles and specialized equipment, as well as the City's consolidated green fleet program, supporting 44 Operating Divisions and collaborating with all City Agencies and Corporations. You will also be responsible for providing strategic advice, setting objectives, and ensuring efficient, effective, and economical fleet management services.
 

Your responsibilities will include, but are not limited to:
 

Strategic Leadership & Vision:
 

    • Develop and implement functional policies and programs that significantly enhance business performance based on long-term needs.
    • Provide strong leadership to enhance and promote Fleet Services’ vision, setting strategic directions, goals, and priorities, and taking a proactive approach to problem-solving.
    • Set the overall program direction for the Fleet Maintenance unit by establishing goals, objectives, and priorities that align with divisional goals, strategic directions, and Council priorities.

Operational & Fleet Maintenance Management:
 

    • Direct all activities of the Fleet Maintenance Unit through subordinate management staff, ensuring effective delegation and oversight.
    • Develops and applies continuous improvement practices to drive best value, lowest total cost of ownership, and remain competitive with the private sector.
    • Leverage analytics and industry-informed best practices to improve asset reliability and manage fleet operational costs.
    • Responsible for the development and maintenance of a systematic asset management approach including condition and needs assessments, decision impact analysis, monitoring, lifecycle analysis, best practices, benchmarking, and emerging and new technologies.
    • Actively manage relationships with external vendors and service providers, ensuring service levels are met.

Team Leadership & Development:
 

    • Lead and motivate a diverse workforce, ensuring effective teamwork, resolving labour relations issues, maintaining high standards of work quality and organizational performance, and fostering a culture of continuous learning and innovation.
    • Leads Maintenance Unit management staff through planning and developing long-range objectives and leading by example, providing broad leadership to management staff who are accountable for implementing the plans.
    • Develop fleet strategies to transition operations and workforce skills to support increased electric vehicle and future alternative fuel vehicles (i.e. hydrogen).

Client Service Orientation:
 

    • Build strong partnerships with Fleet customers, ensuring that services, vehicles, and equipment provided meet the transportation and equipment needs of users.
    • Ensure the reduction of the corporate cost of fleet through harmonized practices and standards, streamlined processes, implementation of data-centric methodologies and information systems, inventory controls, rationalized facilities and operations, and productivity measures.

Sustainability & Asset Management:
 

    • Steward the long-term sustainability of fleet assets through strategic planning and policy development, focusing on improving asset management practices, reducing emissions, and implementing innovative maintenance programs.
    • Responsible for the stewardship of the long-range sustainability of fleet assets through strategic, high-level planning and policy development, and recommends priority needs for short and long-term improvements in support of the City's strategic goals.

Qualifications:
 

  1. Extensive experience in a leadership role within a large, complex fleet maintenance and management function
  2. Post-secondary education in a job-related professional discipline or an equivilant combination of education and experience.
  3. Considerable experience in a fleet maintenance environment
  4. Extensive experience in budget management, strategic planning, and policy development.
  5. Extensive experience in building and maintaining relationships with key partners, resolving conflicts, and facilitating effective communication across various levels.
  6. Strong client service orientation, with a demonstrated ability to build and maintain partnerships with key stakeholders.
  7. Excellent communication, problem-solving, and decision-making skills.
  8. Exceptional ability to lead and motivate teams, with a focus on continuous improvement and innovation.
  9. Strong political acuity and the ability to influence at different levels of the organization.

DIRECTOR FLEET MAINTENANCE

City Of Toronto
Toronto
  Maintenance & Repair Full-time
  160,462  -  207,027
The City of Toronto is looking for a strong and dynamic leader to provide direction to the Fleet Maintenance Unit with our Fleet Services Division. The Director, Fleet Maintenance...
Learn More
Oct 9th, 2024 at 17:41

SECURITY GUARD Full-time Job

City Of Toronto

Security & Safety   Toronto
Job Details

Under the general supervision and direction of Corporate Security Management, you will be responsible for carrying out security duties as a front-line Security Guard (Part Time) for the City of Toronto's Corporate Security Section, at various City owned and/or operated facilities, in order to protect life, City assets and facilities.

 

Major Responsibilities:

  •   Provides security services to City owned and/or operated properties through the operation of various security systems and patrolling, including responding and effectively handling emergency and non-emergency, security and law enforcement calls, maintaining the utmost confidentiality at all times
  •   Monitors and patrols assigned areas of City owned and/or operated properties and the surrounding grounds through physical patrols and by monitoring various security systems Observes, investigates, and acts on possible breaches of security, criminal code violations, fire and safety hazards, illegal entry, theft, and malfunction or interruption of utilities, machinery or equipment
  •   Responds to public inquiries and represents the City of Toronto Corporate Security Division by promoting security services that contribute positively to the results of the division, and corporate vision
  •   Conducts security audits and assessments providing advice to enhance physical security Informs the designated authorities in the event of security, fire or health emergencies. Activates fire alarm and safety systems and assists in evacuation procedures. Escorts designated authorities, police, fire and EMS personnel to emergency locations Provides security for visiting dignitaries, protocol functions, demonstrations, labour disruptions, council meetings and special events
  •   Conducts open-up and facility lock-down and security testing
  •   Screens unauthorized persons/staff and may be required to escort and/or physically remove offenders and trespassers from City owned/operated properties. Legally arrests individuals as required and surrenders them to Police as soon as possible
  •   Responds to security and fire alarms in City vehicle and performs proactive patrols at City owned or operated sites
  •   Responds to public inquiries and performs guarded tours along designated routes; records same.
  •   Assists in the movement of visitors, employees and dignitaries
  •   Records and maintains log books of daily activities, unusual or special occurrences, and issuance of equipment
  •   Receives and records complaints, conducts investigations, prepares incidents reports and conducts follow up investigations
  •   Conducts investigations and testifies at court proceedings as required
  •   Assigns daily pass and /or temporary cards. Provides access to authorized visitors i.e. contractors, guests
  •   Administers basic first aid and emergency CPR operating automated external defibrillator Assists Supervisors in the development of site specific policies and procedures to provide and enhance Security at City facilities
  •   Enforces bylaws and various Acts, Codes and City policies such as the Trespass to  Property Act and the Criminal Code of Canada
  •   Resolves conflict situations including staff and general public complaints and disputes Maintains current knowledge of required legislation, resources, and City policies and procedures
  •   Complies with all applicable requirements contained in the Private Security and Investigative Service Act

 

Key Qualifications:

Your application must describe your qualifications as they relate to:

  1. Considerable experience providing facility security including the use of security systems and key systems.
  2. Post-secondary education in a discipline pertinent to the job function or the approved equivalent combination of education and experience.
  3. Possession of and the ability to maintain a valid Security Guard License in accordance with the Ontario Private Security and Investigative Services Act, 2005, S.O. 2005, c. 34.
  4. Strong knowledge of legislative policies such as the Criminal Code, Trespass to Property Act and WHMIS.
  5. Knowledge of relevant Security policies such as patrolling and emergency response, Private Security and Investigative Services Act.
  6. Highly developed interpersonal and customer service skills, including conflict resolution, problem solving, decision making and situational assessment.
  7. Excellent verbal and written communication skills with the ability to respond to staff and public in a courteous and effective manner.
  8. Ability to prepare and maintain clear, concise, and legible security reports and detailed records.
  9. Demonstrated experience working with a computer and the ability to utilize a variety of software, e.g. Microsoft Word and Excel, mainframe systems, divisional databases, etc.
  10. Ability to compile accurate information and prepare effective reports and correspondence using a computer.
  11. Ability to operate and monitor computerized security equipment.
  12. Ability to work rotating shifts, weekends, and holidays
  13. Ability to use various tools and equipment related to the role including Personal Protective Equipment (PPE) i.e. baton, ballistic resistive vest, handcuffs, two-way radios, etc.
  14. Ability to successfully complete mandatory training and recertification as required by Corporate Security including, but not limited to, City of Toronto Use of Force and Foundational certification, de-escalation training, defensive tactics, handcuffing and baton use, Standard First Aid, CPR level 'C' and AED, WHMIS and other position related training.

 

Special hiring notes:

  • The following steps are included in the Security Guard recruitment process. Candidates need to be successful at all these steps to be considered for a position:
    • Application screening
    • Written Assessment
    • In-Person Hiring Event (IPHE)
    • Reference checks (3 employment references – 1 must be a current Supervisor/Manager)
  • Upon start date, successful candidates must successfully pass the full-time Foundational and In- Field Training

SECURITY GUARD

City Of Toronto
Toronto
  Security & Safety Full-time
  58,527  -  71,958
Under the general supervision and direction of Corporate Security Management, you will be responsible for carrying out security duties as a front-line Security Guard (Part Time) fo...
Learn More
Oct 9th, 2024 at 17:40

Clerk Typist V Full-time Job

City Of Regina

Administrative Jobs   Regina
Job Details

Position Summary

This position is responsible to provide administrative, coordination, customer service, and logistics services and functions to support administrative work processes and duties for Parks, Recreation & Cultural Services. 

Key Duties & Responsibilities

  • Provides reception/counter service, customer service, and first point of contact for department
  • Answers telephone, directs calls, takes messages, directs visitors, makes photocopies, scans, faxes, files, prints, labels, and stuffs envelopes, along with other clerical duties
  • Triages services requests and other incoming messages (in-person, telephone, email) for response and action
  • Makes logistical arrangements (books rooms, equipment, and resources) for meetings, events, travel and accommodations, and training and development
  • Contacts applicants for pre-screening, books interview appointment, supports on-boarding process
  • Responds to security requests and arranges building access
  • Processes operational and transactional tasks and workflows (such as circulations, public notices, permits, licences, mail-outs (letters), web posts, cash payments/management, printing requisitions)
  • Collects, opens, and distributes daily mail
  • Prepares outgoing mail and courier packages
  • Composes, drafts, edits, proofreads, and formats correspondence, memos, and reports
  • Updates procedures, manuals and standards and circulates revised documents
  • Collects, assembles, and provides information packages—files, reports, correspondence, research and background materials
  • Attends meetings, take minutes, and circulates draft
  • Responds to requests for information or materials from both internal and external stakeholders
  • Maintains filing systems in accordance with corporate records management policies and procedures
  • Completes searches, inputs data, validates data, and generates reports and lists from various programs and applications
  • Monitors office supply inventory, requisitions and purchases within limits of established authority (p-card, blanket agreements, and/or general stores)

Key Qualifications

  • Completion of secondary school or equivalency plus job-related training and/or course work
  • Minimum of one year of previous and on-the-job administrative and/or clerical experience
  • Knowledge of office administration processes and customer/client services
  • Knowledge of cash receipts, processing, and reconciliation practices
  • Knowledge of area specific concepts and practices
  • Knowledge of branch as well as the broader divisions/departments
  • Knowledge of relevant collective agreements, bylaws, policies and procedures, and legislation, including health and safety standards
  • Knowledge of job-related office productivity software, internet browsers and search engines, enterprise software, discipline-specific software, and technology devices

Working/Other Conditions

  • The majority of the work is undertaken in City facilities. The work environment is an office environment.

 

Additional Requirements

  • Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

  • Successful candidate will be required to provide proof of acquired education.

  • Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Clerk Typist V

City Of Regina
Regina
  Administrative Jobs Full-time
  21.25  -  27.44
Position Summary This position is responsible to provide administrative, coordination, customer service, and logistics services and functions to support administrative work process...
Learn More
Oct 9th, 2024 at 17:37

Senior Cybersecurity Specialist Full-time Job

City Of Regina

IT & Telecoms   Regina
Job Details

Position Summary

Join our team as a Senior Cybersecurity Specialist, where you'll play a pivotal role in safeguarding the City of Regina’s digital assets. In this strategic position, you'll lead the development and upkeep of our Information Technology Security Framework, ensuring robust protection of our corporate information. As a key player in enhancing and maintaining the City’s information security, you will tackle complex and diverse challenges, resolving critical security issues. Your expertise will be essential in protecting our enterprise information assets from threats while ensuring seamless access for those who need it. Reporting to the Enterprise Architect, you’ll be at the forefront of our cybersecurity initiatives.

Key Duties & Responsibilities

  • Lead the design, implementation, maintenance and review of effective security controls including policies, standards, guidelines, processes and procedures.
  • Lead Cybersecurity Strategy and development of Cybersecurity Roadmaps.
  • Participate in the planning and design of enterprise security architecture.
  • Lead the design, implementation, and review of the City’s Information Technology Security Framework, identifying risk areas and managing action plans to address any issues identified.
  • Lead, advise and consult on management responses, action plans and remediation activities for security incident response including virus, malware and Cybersecurity events.
  • Contribute to corporate projects as an information security subject matter expert, analyzing solutions, processes & infrastructure, and recommending appropriate information security controls.
  • Contribute to influencing behaviour to reduce risk and build a strong corporate risk culture through Cybersecurity Awareness initiatives.
  • Guide business owners through completing Information Asset Profiles, sensitivity and criticality classification and Threat Risk Assessments.
  • Participate in the review and evaluation of recommended systems, applications and or network solutions to ensure appropriate safeguards are in place.
  • Lead the planning and management of the required security policies and systems for the technical infrastructure environment that will prevent, detect and audit unauthorized access, destruction, misuse, or any other abuse of the City’s technological resources.
  • Provide specialized consultation to identify, investigate, report and resolve security related issues liaising with Internal and External Audits, Information Management, Legal and HR.
  • Maintain working relationships with external entities such as local and federal law enforcement, and other government agencies. Maintain currency and competency of the IT security industry as it relates to cybersecurity, risk management, control and compliance, and the development of new attacks and threat vectors.
  • Performs related work as required.

Key Qualifications

  • Typically, the knowledge, skills and abilities required for this position are obtained through a degree in Computer Science plus seven to ten years of relevant Information Security work experience; other combinations of education, work experience and professional development may be considered.
  • Hold, or qualify for, the Certified Information Security Manager (CISM) and/or Certified Information Systems Security Professional (CISSP) designations.
  • Other certifications such as CISA, GSEC, PCI compliance related (QSA, ISA, PCIP) and/or I.S.P. would be an asset.
  • Knowledge of computer networking concepts and protocols, and network security methodologies.
  • Knowledge of authentication, authorization and access control methods.
  • Knowledge of risk management processes for assessing and mitigating risk.
  • Knowledge of cybersecurity and privacy principles (confidentiality, integrity, availability, authentication, non-repudiation).
  • Experience with Threat Risk Assessments and associated mitigation actions.
  • Ability to conduct vulnerability scans and recognize vulnerabilities.
  • Ability to conduct research into IT security items and products as required.
  • Experience with ISO 17799/27001 code of practice for Information Security and Information Security Management Systems.
  • Knowledge of security related legislation, regulations, frameworks and standards including PCI and PII.
  • Experience in security event logging, monitoring, investigations, analysis and incident response management.
  • Experience in policy, standards, guidelines and process development and maintenance.
  • Experience working with a high degree of independence and as part of a larger team.
  • Ability to communicate effectively, in both oral and written communications and presentations.

 

Additional Requirements

  • Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina's Criminal Record Check Policy.

  • Successful candidate will be required to provide proof of acquired education.

  • Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Senior Cybersecurity Specialist

City Of Regina
Regina
  IT & Telecoms Full-time
Position Summary Join our team as a Senior Cybersecurity Specialist, where you'll play a pivotal role in safeguarding the City of Regina’s digital assets. In this strategic positio...
Learn More
Oct 9th, 2024 at 17:26

Building Worker Full-time Job

City Of Vancouver

Maintenance & Repair   Vancouver
Job Details

Main Purpose and Function
The Building Worker position performs a full range of cleaning and minor maintenance tasks in, and around, civic buildings, with the goal of keeping buildings clean and maintained in a safe and healthy manner and notifies direct supervisor of the need for any building repairs and maintenance.

 

Key Contacts and Reporting Relationships
The position reports to either the Operations Supervisor, Working Supervisor or Building Services Supervisor and works within a team of Building Workers.

 

 

Specific Duties/Responsibilities

  • Cleans spaces inside civic buildings; including but not limited to offices, meeting rooms, common spaces, bathrooms, kitchens, change rooms, steam rooms, gymnasiums, pre-schools
  • Mops, washes, waxes and buffs floors and vacuums carpeted flooring
  • Washes and sanitizes washroom floors, toilets, toilet seats, hand dryers and fixtures
  • Cleans mirrors, windows, window coverings, and glass
  • Washes walls, doors, hardware and glass
  • Cleans public entrances and exits including but not limited to glass, doors and hardware
  • Cleans exterior grounds, spaces, parking lots and stairways
  • Cleans, washes and sanitizes drinking fountains, sinks and counters
  • Refills soap dispensers, toilet paper, paper towel and other supplies 
  • Empties waste baskets, garbage cans, and recycling
  • Empties Zero Waste Stations into appropriate bins
  • Dusts furniture and fixtures
  • Opens doors for regular operating hours, locks doors after operating hours and check to ensure that hazards are prevented
  • Reports maintenance needs, damages and acts of vandalism to Supervisor
  • Removes snow and ice from sidewalks, driveways and parking areas, using snow shovels and spreading ice melt/salt in areas
  • Follows procedures for the use of chemical cleaners and power equipment, in order to prevent damage to buildings and facilities
  • Maintains storage areas, cleaning equipment, materials and supplies in a safe and orderly manner
  • Replaces light bulbs and fluorescent tubes and tags accordantly if ballast failure
  • Sets up, arranges, and removes tables, chairs to prepare for events such as events and meetings
  • Performs custodial and minor maintenance tasks including, but not limited to, replacing ceiling tiles, tightening loose door knobs, and unplugging toilets, sinks and drains
  • Performs regularly scheduled deep cleaning tasks including, but not limited to, stripping,  waxing and buffing floors, carpet cleaning and shampooing, power washing, high and low dusting, and cleaning blinds
  • Performs regularly scheduled checks of emergency lights and fire extinguishers and reports on findings 
  • Provides information of building repairs and maintenance for Work Order to be approved by Supervisor
  • Adheres to safety methods and procedures, departmental processes, and corporate policies
  • Performs other related duties as required

 

 

Minimum Qualification Requirements

Education and Experience:

  • Completion of a recognized certification program in building services work and some related experience
  • Experience performing a variety of routine manual tasks in care, cleaning and general maintenance of buildings
  • Experience operating and using janitorial tools, equipment and supplies

 

Knowledge, Skills and Abilities:

  • Working knowledge of materials, tools, methods, safety practices and equipment used in janitorial and maintenance work
  • Ability to arrange an effective work schedule under minimum direct instruction
  • Good health and strength sufficient to perform a variety of routine manual tasks in care, cleaning and general maintenance of buildings
  • Knowledge of occupational hazards and safety rules and regulations and understanding of utilizing WHMIS –MSDS
  • Knowledge of qualities and uses of various cleaning, sanitizing, stripping and waxing compounds
  • Basic knowledge of cleaning products and correct applications
  • Ability to follow oral and written instructions and procedures
  • Ability to prioritize multiple tasks
  • Ability to work effectively with a team
  • Ability to work independently as needed to support the group effort
  • Ability to explain and demonstrate instructions and guidelines to others effectively
  • A current and valid BC Driver’s License and a satisfactory driving record, where applicable
  • Successful Police Record Check or Enhanced Reliability Check is required by location

 

Business Unit/Department: Arts Culture Community Service (1200) 

Affiliation: CUPE 15 Parks 

Employment Type: Auxiliary/Casual 

Position Start Date: November, 2024

Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour

Number of Vacancies: Multiple

 

Application Close: 20 October, 2024

Building Worker

City Of Vancouver
Vancouver
  Maintenance & Repair Full-time
  27.04  -  31.66
Main Purpose and Function The Building Worker position performs a full range of cleaning and minor maintenance tasks in, and around, civic buildings, with the goal of keeping build...
Learn More
Oct 9th, 2024 at 17:22

Security Attendant I Full-time Job

City Of Vancouver

Security & Safety   Vancouver
Job Details

Main Purpose and Function
Known as the “living room of the Downtown South,” The Gathering Place Community Centre offers educational, recreational, cultural and social programming for the benefit of low income people of the Downtown South.The Security Attendant I is a front line position with primary responsibilities in relationship building with community members, and Centre safety, security, access control and incident response and reporting. Security Attendants work to ensure that the Centre is safe, welcoming and inclusive spaces for the public and staff. Violence prevention is a priority at the Centre. Security Attendants are expected to use defusing/de-escalating skills when responding to all volatile situations. Physical intervention is always a last resort.

 

Specific Duties/Responsibilities

  • Monitoring entrances and facilitating access control of the facilities;
  • Monitoring and upholding the Centre’s Cod of Conduct and standards of behaviour are being observed;
  • Making regular patrols of the building;
  • Providing support in the event of an emergency including first aid and overdose response;
  • Understanding the needs of and assisting patrons in a supportive manner by providing information and making referrals on the services and activities provided by the Centre and other community partners;
  • Assisting with front desk clerical activities such as answering phones, distributing mail, simple data entry when needed;
  • Communicating information to other staff by way of log entries, incident reports and emails;
  • Communicating effectively using a two-way radio;
  • Maintaining health and safety standards;
  • Receiving routine deliveries;
  • Ability to understand and uphold occupational health and safety policies and procedures, including specific policies related to COVID-19;
  • Performing janitorial and other duties as required.

 

Qualifications

Education and Experience:

  • Completion of Grade 10 (Grade 12 preferred);
  • Knowledge of the Downtown Eastside community, local agencies, and services;
  • Considerable knowledge of the Gathering Place Community Centre’s rules, services and operations
  • Experience working in a community, social service or health care environment would be an asset
  • Occupational First Aid Level I certification or the ability to obtain one would be an asset
  • Fluency in a second language would be an asset

 

Knowledge, Skills and Abilities:

  • Considerable knowledge of the Downtown South, agencies, services and resources
  • Considerable knowledge and understanding of addictions, mental illness, conflict resolution and violence prevention
  • Proven ability to establish and maintain effective working relationships
  • Proven ability to communicate effectively orally and in writing, including writing incident reports
  • Proven ability to work with minimal supervision
  • Proven ability to respond to incident using defusing and de-escalation techniques
  • Proven ability to respond to emergencies, walk long distances, and carry heavy items using moderate strength and agility

 

Record Checks

  • A Police Record Check is a requirement of this position. A clearance requires the absence of any criminal charges or convictions related to this position.

 

Business Unit/Department: Arts, Culture and Community Services (1200) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Auxiliary/Casual 

Position Start Date: November, 2024 

Positions Avaliable: Multiple

Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour

Security Attendant I

City Of Vancouver
Vancouver
  Security & Safety Full-time
  27.04  -  31.66
Main Purpose and Function Known as the “living room of the Downtown South,” The Gathering Place Community Centre offers educational, recreational, cultural and social programming f...
Learn More
Oct 9th, 2024 at 17:20

SAP HR/Payroll Systems Analyst Full-time Job

City Of Vancouver

Human Resources   Vancouver
Job Details

Main Purpose and Function

The primary purpose of this position is to investigate IT and business requirements; design, develop, document and support solutions; and apply knowledge of the best-of-breed processes and procedures in SAP business applications to recommend changes to business processes.  This position is to be a leader of SAP development projects through the preliminary investigation, analysis of requirements, business case and feasibility analysis, design, implementation, quality control, documentation, and post-implementation review phases.  This position provides ongoing application support and responsibilities include performing changes to SAP HR modules, payroll and time evaluation configuration, schemas and programs.  This position has access to confidential information and makes recommendations for changes in methods, processes and procedures that may impact on financial and operational areas as well as staffing work loads, working conditions, changes in positions or staffing levels.

 

Specific Duties and Responsibilities

  • Prepares documentation including project charters, system requirements definition, business cases, system reviews, training materials, system configuration documentation, etc.
  • Designs, develops, modifies and maintains SAP Payroll/time configuration and schemas to meet business and operational requirements.
  • Designs and maintains other SAP HR modules (eg. Benefits, Personnel Administration).
  • Consults with customers to understand their requirements.
  • Develops systems alternatives including work procedure changes, and recommends the most suitable alternative to assist customers in meeting their operational requirements
  • Develops technical specifications including diagrams and charts to provide the blueprints for SAP developers to write or code programs.
  • Develops detailed project plans to track progress.
  • Manages projects through all phases from planning through to maintenance and support.
  • Recommends changes in methods, processes and procedures that may impact on financial and operational areas as well as staffing work loads, working conditions, changes in positions or staffing levels.
  • Researches, evaluates and recommends new tools and methodologies for development of business applications.
  • Reviews or develops test scripts and scenarios to ensure adequate testing of system configuration and integration.
  • Performs testing of problem fixes (SAP fixes/notes), configuration changes, enhancements and new functionality in order to ensure system integrity and proper integration across SAP applications.
  • Remains current with developments in SAP applications and related technologies, including releases and enhancements/new functionality.
  • Identifies opportunities to improve operational effectiveness through the use of technology and makes recommendations where appropriate (make changes to use of system, business process and/or add additional functionality).
  • Delivers presentations to customers (users, departments) and technical staff on SAP related solutions and specific technologies.
  • Provides problem resolution for calls referred by Help Desk.
  • Investigates and follows up on SAP system errors/problems, and liaises with SAP, IT staff and others as required to resolve these issues.
  • Develops and maintains SAP system configuration documentation.
  • Provides technical assistance with SAP upgrades and the implementation of other modules, including integration to other applications.
  • Provides support to corporate and departmental reporting.  Assists in the use of existing reports and develops/documents additional reports as required.
  • Designs and delivers reports and analytics.
  • Monitors applications performance, trouble shoots problems with technical specialists.
  • Participates in training of customers and provides on-going training support and guidance.
  • Participates in the development of new standards, and leads technical committees.
  • Has access to highly sensitive and business critical data from all City departments (e.g. employee and payroll records)
  • Other duties/responsibilities as assigned

 

Qualifications

Education and Experience:

  • Related Post-secondary degree, with preference for graduate degree in Computer Science or Business Administration or an equivalent combination of education and experience.
  • SAP Certification (or an equivalent combination of training and experience).
  • Minimum 3 years experience implementing and supporting SAP Canadian payroll, SAP Benefits, SAP CATS, SAP Time Evaluation and ESS/MSS.
  • Minimum 3 years experience creating and modifying complex rules and schemas for time evaluation and payroll.

 

Knowledge, Skills and Abilities:

  • Knowledge of payroll and time entry processes will be considered an asset.
  • Knowledge/experience configuring and supporting ESS/MSS portal.
  • Knowledge/experience configuring and supporting HR Fiori applications is desirable.
  • Experience with SAP reporting tools such as BW/BI and Business Objects tools such as Analysis for Office, Lumira, Design Studio or Web Intelligence.
  • Experience creating and managing projects plans for small or medium size projects ensuring user requirements are met and projects are completed on time.
  • Experience developing, coordinating, and delivering training courses and materials to identified training populations.
  • Good understanding of SAP platform integration.
  • Knowledge of current trends in SAP related products and solutions (eg. Fiori, S/4HANA, Business Intelligence).
  • SAP programming background is a strong asset.
  • Demonstrated operational and project management skills: results focused, team oriented.
  • Strong analytical and problem solving skills.
  • Broad knowledge across multiple aspects of the business (i.e., organizational structure, key players, current business processes and supporting systems and services, etc.)
  • Extensive knowledge of municipal business processes would be an asset.
  • Experience with SAP SuccessFactors is desirable.
  • Thorough working knowledge of office productivity tools (e.g. Windows, MS Office, MS Project, Visio, etc.)
  • Experience with Agile development and the use of tools such as VSTS would be an asset.
  • Combination of strong technical and business skills is required.
  • Demonstrated ability to work both independently and as a member of a team.
  • Excellent oral, written and presentation skills with ability to communicate to all levels of the organization.
  • Ability to establish and maintain effective working relationships both internally and externally with technical and non-technical staff.
  • Ability to handle business critical and sensitive information.
  • Demonstrated ability to work under pressure, manage multiple priorities and respond to requests in a timely manner.
  • Continuous improvement and continuous learning mindset.

 

Record Checks:

  • An Enhanced Reliability Check is a requirement of the position.  A clearance requires the absence of any criminal charges or convictions related to this position
 

 

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

 

Business Unit/Department: IT, Digital Strategy & 311 (1070) 

Affiliation: Exempt 

Employment Type: Regular Full Time 

Position Start Date: December, 2024 

Number of Positions: 2

Salary Information: Pay Grade RNG-080: $92864 to $116070 per year

 

Application Close: October 31, 2024

SAP HR/Payroll Systems Analyst

City Of Vancouver
Vancouver
  Human Resources Full-time
  92,864  -  116,070
Main Purpose and Function The primary purpose of this position is to investigate IT and business requirements; design, develop, document and support solutions; and apply knowledge...
Learn More
Oct 9th, 2024 at 17:16

Driver Helper Part-time Job

UPS

Transportation & Logistics   Toronto
Job Details

This part-time seasonal position assists UPS Package Drivers with deliveries and pick-ups of UPS packages at UPS drop boxes and customer locations in and around Embrun area . This role involves performing physical work in a fast-paced environment, including continual lifting, lowering and carrying packages. This position ensures the best customer service through efficiency and dedication.

 

Responsibilities:

  • Meet UPS driver at your assigned local meet point

  • Deliver and pick up UPS packages efficiently and effectively

  • Learn and properly execute UPS package handling/delivery methods

 

Requirements:

  • Part time position, 3-5 hours a day

  • Must be able to lift up to 70 lbs. (32 kg) unassisted

  • Strong customer service skills

  • Must be able to work outside in all weather conditions

  • Must be able to deliver packages by means ofwalking

  • Work hours may vary depending on the work volume

 

 

Compensation:

  • Hourly pay rate: $17.30/hr.

  • Weekly pay

  • Paid training

  • Note: This is a Unionized role and monthly union deductions will apply

 

Perks:

  • Work locally in neighborhoods/areas around your home

  • Opportunities for advancement within a Fortune 500 company

  • Immediate access to 'UPS Employee Discount' program upon hire

 

Note:

The duration of the contract is until the end of December 2024 with a possibility of extension depending on the work volume.

Driver Helper

UPS
Toronto
  Transportation & Logistics Part-time
This part-time seasonal position assists UPS Package Drivers with deliveries and pick-ups of UPS packages at UPS drop boxes and customer locations in and around Embrun area . This...
Learn More
Oct 9th, 2024 at 16:59

Driver Helper Part-time Job

UPS

Transportation & Logistics   Toronto
Job Details

This part-time seasonal position assists UPS Package Drivers with deliveries and pick-ups of UPS packages at UPS drop boxes and customer locations in and around Embrun area . This role involves performing physical work in a fast-paced environment, including continual lifting, lowering and carrying packages. This position ensures the best customer service through efficiency and dedication.

 

Responsibilities:

  • Meet UPS driver at your assigned local meet point

  • Deliver and pick up UPS packages efficiently and effectively

  • Learn and properly execute UPS package handling/delivery methods

 

Requirements:

  • Part time position, 3-5 hours a day

  • Must be able to lift up to 70 lbs. (32 kg) unassisted

  • Strong customer service skills

  • Must be able to work outside in all weather conditions

  • Must be able to deliver packages by means ofwalking

  • Work hours may vary depending on the work volume

 

 

Compensation:

  • Hourly pay rate: $17.30/hr.

  • Weekly pay

  • Paid training

  • Note: This is a Unionized role and monthly union deductions will apply

 

Perks:

  • Work locally in neighborhoods/areas around your home

  • Opportunities for advancement within a Fortune 500 company

  • Immediate access to 'UPS Employee Discount' program upon hire

 

Note:

The duration of the contract is until the end of December 2024 with a possibility of extension depending on the work volume.

Driver Helper

UPS
Toronto
  Transportation & Logistics Part-time
This part-time seasonal position assists UPS Package Drivers with deliveries and pick-ups of UPS packages at UPS drop boxes and customer locations in and around Embrun area . This...
Learn More
Oct 9th, 2024 at 16:58

Warehouse Associate Part-time Job

UPS

General Category   Concord
Job Details

The Warehouse Associate’s position is a physical fast-paced and labor-intensive role within a warehouse environment that involves sorting/stocking packages as well as loading and unloading them into and out of UPS package delivery vehicles and trailers.

Job Type: Part-Time - Permanent

Work Location: 2900 Steeles Avenue West Concord ON L4K 3S2.

Workdays: Monday to Friday

Shift Duration: 6:30PM to 11:30PM (3-5 hours per day)-Flexibility required with Start & Finish times

**Applicants must be able to work 25 hours per week**

Responsibilities and Duties:
  • Load and unload packages into package delivery vehicles and trailers
  • Learn and properly execute company-established package handling methods
  • Sort and stock packages based on postal codes
Qualifications:
  • Ability to lift up to 70 lbs. (35kg)
  • Full availability to work Monday to Friday (all five days of the week)
  • Ability to read and memorize postal codes
  • Comfortable working in a fast-paced and physically demanding environment
  • Comfortable working inside truck trailers and package delivery vehicles
  • No Warehouse experience required
Compensation and Benefits:
  • $17.80/hr ($17.30 + an hourly bonus of .50) and automatic progression as per the existing Union Collective Agreement.
  • Tuition reimbursement of up to $6000 per year
  • Health and dental benefits after one year of service
  • 2 weeks of paid vacation after one year of service
  • Immediate access to UPS ‘Employee Discounts’ upon hiring
  • Paid training
  • Opportunity for advancement within a Fortune 100 Company
  • Free parking
Working Conditions:
  • Exposed to changing temperatures while working in a warehouse environment.

UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed. Thank you for your interest in UPS Canada.

Warehouse Associate

UPS
Concord
  General Category Part-time
The Warehouse Associate’s position is a physical fast-paced and labor-intensive role within a warehouse environment that involves sorting/stocking packages as well as loading and u...
Learn More
Oct 9th, 2024 at 16:55

Full time package car driver Full-time Job

Day & Ross Inc.

Transportation & Logistics   Hanover
Job Details

UPS Package Drivers deliver and pick up packages from residential and/or commercial properties. This role involves driving, continual lifting, lowering, and carrying packages in a physical, fast-paced environment. Drivers practice safe transportation methods while traveling to and from destinations, ensuring the best customer service through efficiency and dedication.

Job Type: Full-Time

Workdays: Monday to friday (Flexibility required)

Work Location: 14th Avenue, 101 Unit 3&4, Hanover, ON N4N 3W1

Shift Start: 9:15 AM - 5:15 PM (Flexibility with Start and Finish time required)

Wage: $17.30/hr

KEY RESPONSIBILITIES AND DUTIES:

  • Deliver and pick up UPS packages efficiently and effectively.
  • Learn and properly execute UPS safe and defensive driving methods.
  • Assist with loading and unloading trucks as required.
  • Record, track, and maintain information about delivered packages.
  • Comply with UPS appearance guidelines by wearing the company-provided vest and uniform.

REQUIREMENTS:

  • Ability to lift up to 70 lbs. (32kg) unassisted. Typical package weight ranges from 25-35 lbs.
  • Ability to work in a fast-paced environment
  • Proficiency in navigating and finding locations using maps, GPS devices, and map books
  • Available to work Tuesday through Saturday/ and some Mondays
  • Possession of a valid Ontario G driver’s license
  • Clean Driver's Abstract confirming: A) No at-fault accidents within the last 3 years & no more than 2 violations for the previous 3 years period. B) No traffic violations within the last 12 months and 5 Demerit Points for the previous 3 years
  • Strong customer service skills  


COMPENSATION:

  • HOURLY WAGE: $17.30/hr
  • Union Collective Agreement -$35.78 per hour after seniority plus 48 months of service.
  • Overtime
  • Weekly Pay
  • 2 weeks of paid vacation after one year of service
  • Vision, health and dental benefits after one year of service
  • Immediate access to UPS ‘Employee Discounts’ upon hiring
  • Paid training
  • Free Onsite Parking
  • Opportunity for advancement within a Fortune 50 Company

Full time package car driver

Day & Ross Inc.
Hanover
  Transportation & Logistics Full-time
UPS Package Drivers deliver and pick up packages from residential and/or commercial properties. This role involves driving, continual lifting, lowering, and carrying packages in a...
Learn More
Oct 9th, 2024 at 16:47

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