10004 Jobs Found
Administrative Assistant III Full-time Job
Administrative Jobs VancouverJob Details
Main Purpose and Function
The Administrative Assistant works closely with the Directors, Assistant Directors and senior level managers within the departments and is responsible for providing an extensive range of confidential and sensitive administrative support in a fast-paced environment. The position supports the Department’s senior management team with the development, implementation and monitoring of a variety of projects to ensure departmental consistency, many of which have a direct impact on labour relations.
The position attends and participates in a wide range of technical and administrative meetings, including senior management team meetings, grievance meetings, peer review meetings with industry stakeholders, public policy meetings with other municipalities and provincial and federal government agencies and professional associations. The Administrative Assistant records minutes, takes action on issues requiring follow-up and reports on the monitoring of newly implemented departmental processes, policies and procedures, ensuring that policies are being maintained and adhered to. Additionally, the position tracks and monitors activities within the department on behalf of the Directors and/or Assistant Director(s), reports findings and recommends solutions to the senior management team as required.
The Administrative Assistant is responsible for handling sensitive and confidential documents, including budget reports, departmental re-organizational structures, grievance hearings, disciplinary letters, performance and/or attendance management files, criminal/driver/police record checks (for staff and businesses and organizations), Human Resources related documents and Council reports. The position coordinates a wide range of meetings on behalf of the Director, Assistant Directors, and the Business Services Manager, conducts background research, preliminary investigations and retrieves information on various staffing, administrative, regulatory and inter-governmental issues. Additionally, the Administrative Assistant takes a lead role in the development and implementation of administrative type projects across the department such as establishing and setting up departmental databases and administrative policies and procedures. Monitors department workflow and ensures adherence to relevant departmental and corporate policies and procedures.
Key Contacts and Reporting Relationships
- The position reports directly to the Business Services Manager of Development, Buildings and Licensing, but also provides support to the Director of Permitting Services, Chief Building Official, Chief Licensing Inspector, Director of Digital Services, and their teams.
- Organizes and provides administrative support to the Building Board of Appeal.
- Communicates with various City staff members, members of the development, building and business community and the external parties.
Specific Duties and Responsibilities
- Maintains the Directors’ calendars, plans, organizes and schedules priorities, appointments and internal and external meetings. Coordinates group meetings, schedules attendees, drafts agendas and arranges for room and equipment procurement as required. Works with multiple, competing, and challenging priorities to organize appointments, proactively resolve conflicts, and ensure optimal use of Directors’ time.
- Advises the Director(s) and/or Assistant Director(s) on key issues and concerns regarding meetings, urgencies and other priorities. Determines priority/urgency of issues and delegates requests as required.
- Drafts a variety of confidential departmental correspondence such as budgetary reports, briefing notes for Council, other department heads and/or general managers reports related to organizational re-structuring initiatives and minutes of meetings resulting from public meetings and appeal panels. Many of these reports related to changes in methods and procedures of operations that may impact wage rates, working conditions, promotional opportunities or reductions, changes or increases in staff. Responds to complaints from the public related to staff performance.
- Drafts, edits, and formats sensitive and confidential departmental correspondence and creates and edits presentations, including PowerPoint. Prepares, photocopies and distributes reports, presentations, correspondence and spreadsheets as required.
- Carries out preliminary investigations to gather information for the Director and/or Assistant Director(s). Conducts preliminary interviews with the public filing complaints about employees and/or service delivery, carries out preliminary criminal record checks on bargaining unit staff with Police Departments and forwards as required.
- Develops, leads and implements a variety of departmental administrative quality control projects as assigned on behalf of the Director and/or Assistant Director(s). Monitors records, identifies gaps in established policies and procedures and makes recommendations to address identified issues.
- Organizes materials for, participates in, and prepares minutes for various City committees /meetings, including the Community Services Department Head’s meetings and Departmental Manager Meetings.
- Manages the Department’s flow of documents and inquiries. Screens, reviews, edits and proofreads the Director’s correspondence, including e-mail, telephone calls, and voice mail.
- Makes decisions in the absence of the Director(s) by determining if an issue needs to be forwarded to the GM, GM Executive Assistant, or may be dealt with by another senior leader.
- Researches, analyzes, summarizes, prepares and distributes a variety of reports, including budget reports, staff movement and turnover, statistics (permits, inspections, license applications etc.), presentations and spreadsheets for the Directors and/or Assistant Director(s) action. Maintains active project files and handles confidential materials.
- Reviews draft job descriptions and job evaluation requests for staff, ensures consistency with established departmental policies and procedures and communicates with bargaining unit staff and managers. Reviews parking decal assignments for departmental staff to ensure applicability with corporate policies.
- Reviews administrative processes and/or statistical reports related to the quality and quantity of services to identify issues/trends. Recommends solutions aimed at ensuring optimal efficiency within the department to address service delivery gaps for consideration by the Directors and/or Assistant Director(s).
- Screens signing documents such as refunds for permit and license fees, staff travel/expense forms, DLC waiver forms, HR offer letters, and purchasing requests ensuring departmental procedures and policies have been met prior to the Director’s signature.
- Develops and maintains departmental filing systems, tracks and follows-up on correspondence and inquiries on a variety of administrative, financial and human resource issues, ensuring that responses to requests for information from the public, Mayor and Council, and other City departments are completed in a timely manner.
- Conducts background research and investigations on a variety of regulatory and inter-governmental type issues related to permitting, inspections, licensing, animal control and administrative type issues. Researches and compiles alternate service delivery models, statistical information related to compliance rates and monitor inspection level activities within various inspection branches providing service to the public.
- Leads, develops, implements and maintains a variety of departmental databases for employees on information such as technical and administrative policies and procedures and information related to the design and construction of buildings, business industries as well as other stakeholders and the general public.
- Provides back up coverage for the GM’s Executive Assistant, Administrative Assistant III, and under exceptional circumstances, provides back up coverage for the Business Services Manager.
- Schedules and tracks annual performance reviews for Directors and electronically files their teams’ performance reviews.
- Create and submit Electronic Staff Actions Forms, Electronic Compensation Authorization Forms and SuccessFactors Job Requisitions.
- Monitors TFT roles and follows up with Managers regarding extensions.
- Monitors outstanding job requisitions to ensure timely posting.
- Performs other duties/responsibilities as assigned.
Qualifications
Education and Experience:
- Completion of grade 12 supplemented by courses in office administration
- Minimum of two to three years’ Executive Assistant experience, including experience working at the senior level handling sensitive and confidential information or an equivalent combination of education, training and experience.
Knowledge, Skills and Abilities:
- Excellent verbal and written communication skills;
- Highly developed customer service and interpersonal skills with the ability to communicate effectively both orally and in writing with a wide range of employees across the City, including the political level, the members of the public and external contacts;
- Ability to exercise substantial discretion and deal with sensitive and confidential material in support of senior management, internal audit, and other sensitive areas of City business;
- Interpersonal skills to promote a supportive, respectful, and safe work environment;
- Ability to set priorities and meet goals in a timely manner;
- Ability to deal tactfully and effectively with a wide variety of internal and external contacts including comprehending and interpreting departmental rules and regulations;
- Ability to plan, organize and manage the work of a number of departmental staff while leading administrative type projects on behalf of the Business Services Manager, Directors and/or Assistant Director(s);Ability to record the minutes and report the proceedings of various departmental and committee meetings;
- Ability to be resourceful, flexible, adaptable and possess a high degree of common sense and initiative;
- Ability to research and gather information;
- Ability to make accurate complex arithmetical and statistical computations;
- Superior clerical, mathematical, and statistical aptitude and accuracy with skills at an advanced level using MS Office programs;
- Effective knowledge of correct punctuation, grammatical usage and a comprehensive vocabulary for preparation of business letters, reports and statements;
- Superior knowledge of departmental responsibilities as well as other departments within the City;
- Effective organizational skills to manage a changing workload, track and follow up/follow through on delayed assignments, projects and reports involving other departments;
- Ability to work independently and effectively with minimal supervision, prioritize work schedule, complete assigned duties within timelines;
- Independent judgement and action is exercised in complex and non-routine matters where decisions are made within the framework of established procedures; policy or unusual problems referred to the Directors. An awareness of ongoing and sometimes sensitive issues and use of discretion in dealing with confidential matters is an essential component of this position.
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: Development, Buildings & Licensing (1250)
Affiliation: Exempt
Employment Type: Regular Full Time
Position Start Date: November 2024
Salary Information: Pay Grade RNG-030: $56,567 to $70,714 per year
Application Close: October 8, 2024
Administrative Assistant III
City Of Vancouver
VancouverAdministrative Jobs Full-time
56,567 - 70,714
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Bus Operator Full-time Job
Transportation & Logistics OttawaJob Details
Salary Information: Training rate is 50% of full-time Bus Operator wage rate ($17.178/hr) (2024 Rates of Pay)
Note: Rates of pay after successful completion of training are as follows:
- 1st - 8th month - 85% of Bus Operator rate ($29.203/hr)
- 9th - 16th month - 90% of Bus Operator rate ($30.920/hr)
- 17th - 24th month - 95% of Bus Operator rate ($32.638/hr)
- After 24 months - Full Bus Operator rate ($34.356/hr) (2024 Rates of Pay)
Location: Transit Service, 1500 St.Laurent
City: Ottawa, ON
Job Category: Bus Operator; Transportation
Application Close: 31/10/2024
JOB SUMMARY
Transit Operations provides safe, reliable and courteous transit services and excellence in customer service delivery to 100 million transit customers per year, by means of conventional bus, para transit and rail operations. The Transit Bus and Para Transit Operations team provides safe, reliable, efficient, effective, on time, courteous and cost-effective rapid transit service to a growing and diverse City of Ottawa.
You operate City of Ottawa buses in accordance with the Highway Traffic Act and corporate policy. You also promote a customer service mindset when interacting with the general public and provide a safe, comfortable, efficient and reliable transportation service.
Bus Operators who temporarily work in the roles of Operator/Bilingual Sightseeing and Charter Sightseeing and Operator/Platform Instructor will be paid the appropriate rate or differential for the time that this work is performed.
EDUCATION AND EXPERIENCE
Completion of Grade 12.
Minimum of 5 years of driving experience with a clean driving record free of demerit points and including ideally a minimum 3 years of relevant customer service experience including direct contact with the public and dealing with a diverse population.
Public Urban transit experience is an asset
CERTIFICATIONS AND LICENCES
KNOWLEDGE
- City of Ottawa landmarks and locations
Desirable Qualifications:
- Knowledge of transit fares and pass structure
- Knowledge of the Highway Traffic Act
- Knowledge of/experience using portable communications technologies, such as 2-way radio
COMPETENCIES, SKILLS AND ABILITIES
- Able to adapt/react to changes in operating conditions/environment
- Able to operate in a highly diverse cultural community
- Attentive to detail and able to adhere to specific detailed procedures
- Persuasive and tactful with excellent interpersonal and oral communication skills
- Possess good written communication skills
- Basic understanding of and ability to use computers
- Able to multi-task, solve problems and make decisions
- Able to remain calm in stressful situations
- Able to exercise sound judgement
- Able to work with minimum direct supervision and in a team environment
- Ability to use a radio and microphone and to communicate effectively
- Ability to call out stops as per the CTA directive
- Ability to read and understand trip dockets
- Ability to operate a bus in high-density traffic in the downtown core
- Ability to react and deal with emergency situations as they arise
- Ability to talk to and assist passengers while safely operating a bus
- Able to project a positive and professional image at all times, through personal appearance and conduct
- Able to act independently
- Able to communicate clearly in writing, in person, and by using corporate communications technologies, such as 2-way radio, etc.
- Able to deliver excellent customer service at all times and to deal with all situations in a professional manner by remaining calm and self-controlled when dealing with difficult situations, and co-operating with Transit Supervisors and other City of Ottawa personnel to meet customers’ transit needs
- Available and able to work overtime, and work a variety of scheduled shifts including split shifts, weekends, evenings and holidays, as per the collective agreement
Applicants must be able to meet the physical requirements of the job including, but not limited to, performing the following tasks, which are repetitive and constant during a normal shift as a Bus Operator:
- Ability to sit for long periods of time in the driver’s seat while wearing a seat belt
- Ability to bend, twist body and to manipulate controls independently or simultaneously at any given time, while wearing a seatbelt in the driver’s seat
- Ability to “reach over-head” with both arms to manipulate controls
- Constant twisting and neck rotation of different ranges to check mirrors, bus passes, etc.
- Ability to perform required MTO pre-trip inspection, which involves walking, bending, squatting, climbing, reaching, twisting body in many different positions
- Medium duty lifting while assisting customers with special needs
- Constant gripping, pulling and pushing to manipulate control (steering controls, control valves, etc.)
- Bending, stooping, crouching and twisting in order to keep stairway clear of ice and snow build-up
- Ability to manipulate dual foot controls independently or simultaneously at any given time
WHAT YOU NEED TO KNOW
- Language Requirement: Various language requirements, locations may require English only, French only OR Bilingual competencies. Some positions require English oral, reading, and writing. Some positions required French oral, reading and writing.
- Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- Driver’s License Requirement: A valid Ontario unrestricted G class driver’s license (or provincial equivalent) with 0 demerit points accumulated to the City of Ottawa’s satisfaction.
- Must be able to work shifts, weekends and statutory holidays at a variety of locations.; Additional vacancies may occur during the competition process
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Must be able to pass the Ministry of Transportation of Ontario (MTO) medical exam required to obtain a class "C" license prior to hire.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Bus Operator
City Of Ottawa
OttawaTransportation & Logistics Full-time
17.18
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Registered Nurse, LTC Full-time Job
Medical & Healthcare OttawaJob Details
Application Close: 08/10/2024
JOB SUMMARY
The mandate of Long Term Care Services is to provide resident care based on the needs of individuals, as determined by medical, nursing, functional and psychosocial assessments, and on each resident’s expressed needs. The care provided in each Home includes specialized, restorative, supportive and palliative care for persons with dementia, disabilities and health problems who cannot live independently in their homes, and whose needs cannot be met in the community.
You are responsible for the delivery of quality, holistic, resident care through the administration and supervision of the Nursing Program and staff in a designated area, with an emphasis on resident safety and engagement.
EDUCATION AND EXPERIENCE
Completion of 4 year university degree in Nursing (BScN)
Minimum of 1 to 2 years of related experience, preferably in a geriatric-gerontology or long term care setting
Post-basic preparation in gerontology is desirable
Membership in Registered Nurses Association of Ontario (RNAO) is desirable
Canadian Gerontological Certification from Canadian Nurses’ Association is desirable
CERTIFICATIONS AND LICENCES
KNOWLEDGE
- Scope and purpose of gerontological nursing and functions/activities related to the nursing process
- Age related changes
- Ethical dilemmas and considerations
- Management of common chronic problems
- Specific needs of the older person and of cognitively impaired older person:
- Basic physiological needs (nutrition, elimination, hygiene, skin integrity, sleep & rest, sensory perception)
- Dementia care
- Safety and security needs
- Challenging behaviours
- Basic psychosocial needs (self-esteem, actualization, advocacy, support network, relationships with families)
- Infection control guidelines for RN’s and RPN’s
- Nursing documentation standards including Resident Assessment Instrument RAI-MDS
- Principles of rehabilitation and activation in care of the older persons or adults requiring long term care
- Pharmacology and medication use
- Medication administration standards
- Nursing goals: promotion, prevention, maintenance, rehabilitation, palliation
- Transfer and positioning techniques of persons requiring long term care
- Basic knowledge of applicable legislation and regulations such as: Regulated Health Professions Act, Health Care Consent Act, Nursing Act, Mental Health Act, Professional Misconduct and Controlled Act, Professional standards, Code of Ethics
- Principles of verbal and non-verbal communication
- Labour relations and collective agreements.
- Must be familiar with all applicable health and safety legislation, have knowledge of any potential or actual danger to health or safety in the work place, and have knowledge of appropriate actions to be taken in order to ensure the health and safety of staff in accordance with applicable legislation and City policies and procedures.
COMPETENCIES, SKILLS AND ABILITIES
Core Behaviours
Core behaviours define the City's expectations of the behaviours employees should demonstrate in performing their work. They are reflective of the City's culture and values and guide all our present and future activities. Every employee is encouraged to learn, embody, and demonstrate these core behaviours.
Review the Core Behaviours.
Leadership Competencies
The City has defined key competencies that leaders are expected to embody and demonstrate to successfully move the organization towards achieving its strategic objectives and create an organizational culture that supports and empowers employees to excel, grow and reach their full potential. These leadership competencies and associated behaviours are expected to be demonstrated by leaders at all levels of the organization.
Review the Leadership Competencies.
WHAT YOU NEED TO KNOW
- Language Requirement: Various Language Requirements
- Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Registered Nurse, LTC
City Of Ottawa
OttawaMedical & Healthcare Full-time
46.07 - 56.06
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Building Custodian 3 Full-time Job
Maintenance & Repair SaskatoonJob Details
Duties & Responsibilities
- Cleans the interior and exterior of buildings and associated grounds and walkways, including cleaning and sanitation of pool decks, whirlpools and change rooms and pool vacuuming.
- Assists with the relocation and installation of fixtures and equipment.
- Secures and locks gates and doors of buildings and other City property.
- Performs minor maintenance and repairs to the premises and fixtures.
- Performs pool water quality tests, as required.
- Performs other related duties as assigned.
Qualifications
Education, Training And Experience Requirements
- Grade 10 education.
- Three months’ related cleaning and maintenance experience, including experience in a civic recreation or office building.
- Successful completion of the Saskatchewan Swimming Pool Operators course.
Knowledge, Abilities And Skills
- Knowledge of the materials, practices and equipment used in cleaning and maintenance work related to pool and non-pool spaces.
- Ability to deal tactfully and courteously with the public and other civic employees.
- Ability to perform duties in accordance with a work schedule.
- Ability to understand and execute oral and written instructions.
- Ability to perform duties with minimal supervision.
- Physical ability to perform the assigned duties.
- Skill in the care and use of cleaning and maintenance equipment and supplies.
Requires Security Check
Additional Requirements
Shift work and weekend work may be involved.
Weekly Hours: Part time hours
Building Custodian 3
City Of Sasakatoon
SaskatoonMaintenance & Repair Full-time
18.60 - 20.51
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Utility A - Water & Sewer Maintenance Full-time Job
Maintenance & Repair SaskatoonJob Details
Job Summary
Under supervision of the Operations Superintendent, this position operates various types of equipment.
Duties & Responsibilities
- Operates various types of equipment such as backhoes/excavators, trucks, front-end loaders, earth saws and motorgraders.
- Maintains and services equipment being operated.
- Assists with the training and instruction of proper operating and servicing procedures.
- Maintains appropriate service records.
- Assists with the servicing of equipment.
- Performs other related duties as assigned.
Qualifications
Education, Training and Experience Requirements:
- Grade 12 education or must obtain GED within 12 months of hire.
- Five years' experience operating heavy construction equipment.
- Possession of Level 1 Water Distribution and Level 1 Wastewater Collection certification, as required by Saskatchewan Environment.
- Possession of a valid Saskatchewan Class 1A Driver's Licence.
- Current driver’s abstract from SGI demonstrating a safe driving record.
- Possession of, or ability to obtain, a valid first aid certificate.
- Successful completion of, or ability to complete successfully, the core training module for heavy equipment operation.
- Successful completion of, or ability to complete successfully, the backhoe/ excavator training module to be eligible for certification.
Knowledge, Abilities and Skills:
- Knowledge of the rules and regulations governing the safe and efficient operation of the equipment, and the uses and maintenance characteristics of the equipment.
- Knowledge of the methods, materials and parts used in repairing and servicing equipment.
- Ability to work with minimal supervision.
- Ability to observe and analyse the operating capability of other operators, and to instruct and train in the process involved.
- Ability to perform the services required to assist the mechanical or service staff.
- Physical ability to perform the assigned duties.
Additional Requirements
Shift work and weekend work are involved.
Weekly Hours: 40
Utility A - Water & Sewer Maintenance
City Of Sasakatoon
SaskatoonMaintenance & Repair Full-time
30.39 - 31.16
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Scheduling and Booking Clerk Full-time Job
Administrative Jobs SaskatoonJob Details
Job Summary
Under the supervision of the Access Transit Supervisor, this position performs a wide range of functions related to the efficient delivery of special needs transportation services.
Duties & Responsibilities
- Receives booking requests via telephone, email, webmail, and fax.
- Schedules, cancels, and modifies customer requests to achieve efficient and effective trips
- Communicate live changes to manifests to drivers using on board technology or two way radio
- Manages the use of third party transportation providers as required
- Communicates with customers, drivers, other transit team members, and health care professionals.
- Optimize trip schedules to ensure the most efficient use of resources on a day to day basis.
- Maintains customer files by entering and revising data as required.
- Provides accurate policy and procedure information as required.
- Provides emergency coordination in case of an accident or other road incident.
- Maintains accurate trip information and ensures performance indicators are captured.
- Assists with the training and orientation of new staff.
- Performs other related duties as assigned.
Qualifications
• Grade 12 education with three years progressively responsible experience in radio operations, scheduling and dispatch within the transportation delivery service, telephone service, customer service and working with people with disabilities.
OR
• Graduation from a one year business related program with two years progressively responsible experience in radio operations, scheduling and dispatch within the transportation delivery service, telephone service, customer service and working with people with disabilities
• Typing speed of 55 wpm
• Considerable knowledge of modern office practices and procedures.
• Knowledge of the City of Saskatoon geography would be considered an asset.
• Knowledge of scheduling and dispatching procedures.
• Demonstrated ability to handle cash according to acceptable cash handling practices
• Ability to make decisions in accordance with established policies and procedures
• Knowledge of, and empathy with, the transportation needs of persons with disabilities and the elderly.
• Demonstrated ability to participate effectively as a member of a team.
• Demonstrated ability to prioritize duties and responsibilities and work with minimal supervision
• Demonstrated ability to manage and maintain the integrity of various databases.
• Demonstrated ability to express ideas effectively, orally and in writing.
• Demonstrated ability to solve complex problems and manage conflicts in a positive and timely manner.
• Demonstrated ability to maintain effective working relationships with the public, other professionals in various fields, co-workers and civic officials.
• Demonstrated ability in the operation of a computer with word-processing, spreadsheet, and database.
Additional Requirements
Shift work and weekend work are involved.
Weekly Hours: 40
Scheduling and Booking Clerk
City Of Sasakatoon
SaskatoonAdministrative Jobs Full-time
29.52 - 30.29
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Program Coordinator Full-time Job
Administrative Jobs OshawaJob Details
Reporting to the Supervisor, Business Planning and Communications or designate, the position coordinates the delivery of arts, music and drama, and other cultural programs at the Arts Resource Centre and other recreational facilities.
Responsibilities:
- Developing and coordinating Arts, Music, Drama and other cultural programs
- Providing supervision and coordination of part-time staff
- Assisting in implementing City of Oshawa community special events
- Providing excellent customer service and support towards community groups
- Assisting in the development of operational budget and assisting in managing approved budget
- Supporting the development of policies and procedures to support arts, culture and heritage program development
- Providing administration and front desk support; and providing supervision of facility and working with Operations staff
- Support and demonstrate the City of Oshawa core values of Authenticity, Courage and Trust
Requirements:
- Demonstrated knowledge and skills normally associated with the completion of a two (2) year college diploma in Recreation and Leisure Studies, Visual and Creative Arts, or related field plus two (2) years’ experience in the Arts, Culture and Heritage programming field, with at least one (1) year of those years being municipal experience
- Knowledge of policies, issues and trends related to arts program development and best practices
- Knowledge of municipal government practices and procedures
- Training and skills in Program Development, Risk Management, Health and Safety, Community Development, and Project Management
- Knowledge of children, youth and adult educational practices, approaches and strategies in instruction, pedagogy, program planning and behavioural management
- Excellent written and verbal communication and interpersonal and customer service skills to deal effectively with volunteers, the general public and staff
- Established skills and experience using PC equipment, related software (i.e. Microsoft Office Suite) and IntelliManager or other registration software
- Ability to work independently and possess personal qualities of tact, diplomacy and patience
- Hold a valid Standard First Aid with CPR-C certificate
- Possession and maintenance of a valid unrestricted Ontario Driver's License, minimum Class "G"
Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.
Program Coordinator
City Of Oshawa
OshawaAdministrative Jobs Full-time
37.72 - 41.91
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Officer, Human Resources Information Systems (HRIS) Temporary Job
Human Resources OttawaJob Details
Application Close: 10/10/2024
JOB SUMMARY
The HR Employee Experience, Strategy and Solutions Branch is responsible for driving technological change, leading the adoption of new technology solutions and maximizing existing technology that supports HR automated processes across the organization, including SAP, E-Recruitment, Onboarding. The branch maintains, administers and supports HR systems and processes to ensure efficient and reliable access to people information and analytics and produces reports and data analytics that is used to inform decision making for Managers, Senior Leaders, City Manager and Council.
You are responsible for serving as a functional source of expertise in SAP position, organization, jobs, Fiori and FTE management. You verify and process a variety of HR transactions into SAP-HR (creates, changes, delimits) on job, position, Fiori and organization transactions and employee personal data updates for City departments as well as for Ottawa Police Services and the Ottawa Public Library. You research and analyse a range of subject matter through SAP generated reports, to support the integrity of the information in SAP.
You also compile data, maintain statistics, maintain project files and are a point of contact providing expert advice and guidance to the staff of Human Resources, in the area of SAP-OPM maintenance. In addition, you respond to day-to-day inquiries related to the functions of OPM and monitor trends in errors and recommend corrective action.
EDUCATION AND EXPERIENCE
Completion of 2 year college diploma in business, human resources, or a related field.
Minimum of 5 years of experience working with HR information or corporate reporting systems is required
KNOWLEDGE
- Statistical analysis techniques
- Database and records management practices
- General HR policies, practices and guidelines
- Analysis and problem-solving techniques
- Record keeping, filing and general office procedures
- Information verification techniques
- Microsoft Office applications such as Word and Excel
- Knowledge of applicable health and safety legislation, including the rights and duties of workers
Desirable Qualifications:
- Oral fluency, reading and writing ability in French is considered an asset
- Experience or knowledge in the following systems is considered an asset: SAP-HR, SAP-PAY, SAP Success Factors, Parklane Systems, Microsoft Power BI
- Knowledge of JE principles and FTE analysis is considered an asset
COMPETENCIES, SKILLS AND ABILITIES
- Able to work independently and collaboratively with all staff as part of a team
- Compile, organize, analyze and summarize data and information accurately and efficiently, applying policies and procedures
- Possess excellent organization and time management skills and techniques: ability to plan, take initiative, organize and carry out work assignments, manage multiple and competing tasks simultaneously, and prioritize work to meet deadlines
- Communicate effectively and tactfully with all levels of the organization, both verbally and in writing; write clear and concise correspondence
- Apply strict attention to detail and accuracy in the maintenance of records: ability to balance spreadsheets and produce statistical reports
- Conduct research to investigate and solve problems in support of management and staff information needs, as well as project implementation
- Customer service oriented: ability to prioritize the client experience – seeking to gain understanding, assisting in problem solving, providing options/solutions
- High level of discretion in dealing with sensitive/confidential issues
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- You may initially be paid 95% of your starting rate of pay, in accordance with the terms and conditions.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Officer, Human Resources Information Systems (HRIS)
City Of Ottawa
OttawaHuman Resources Temporary
66,686.62 - 78,027.04
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Registered Practical Nurse, LTC Full-time Job
Medical & Healthcare OttawaJob Details
Application Close: 31/10/2024
The Community and Social Services Department is committed to an equitable and inclusive hiring process and supports a workforce that reflects the diverse population of Ottawa. In addition to meeting the operation requirements of the position, valued assets include:
- lived experience and identity as a member of Indigenous, Black and/or People of Colour communities and/or as a Person with Disabilities, or member of other equity groups
- experience working with diverse communities or groups historically facing the greatest systemic and structural barriers
- knowledge of social welfare systems, community demographics and the related social economic realities of diverse groups
- demonstrated understanding of the value of diversity and inclusion in the workplace
- ability to apply an equity and inclusion lens to customer service and to internal decision-making processes
- the ability to communicate in a language other than French or English
JOB SUMMARY
Resident Care is responsible for the planning, coordinated development, management and implementation of long term care home nursing and personal care activities, programs, services and initiatives to the residents of a municipal long term care facility.
In collaboration with the multi-disciplinary team, you provide nursing and personal care to residents, with an emphasis on resident safety and engagement.
EDUCATION AND EXPERIENCE
Completion of 2 year community college Registered Practical Nurse diploma
Minimum of 6 months of related experience, preferably in a geriatric-gerontology or long-term care setting
CERTIFICATIONS AND LICENCES
KNOWLEDGE
- Basic knowledge of applicable legislation and regulations such as: Regulated Health Professions Act, Health Care Consent Act, Nursing Act, Mental Health Act, Professional Misconduct and Controlled Act, professional standards, Code of Ethics, practice expectations
- Infection control guidelines
- Medication administration standards
- Nursing documentation standards
- Principles of verbal and non-verbal communication
- Transfer and positioning techniques for persons requiring long term care
- General knowledge of computer software applications including word processing and mail applications (e.g.: Word, Outlook)
- Must possess the training, experience and knowledge to organize the work and its performance
- Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
- Function as an effective team member
- Provide quality care using the knowledge, skills, judgement and attitudes needed to practice safely
- Administer medications and perform nursing care procedures safely
- Identify and report changes in resident condition or needs through observation of physical and mental condition/behaviour
- Coordinate care activities of Unregulated Health Care Providers (Health Care Aides) in an effective manner that promotes quality resident care
- Organize and prioritize workload
- Maintain confidentiality and its application to resident records
- Manage time effectively
- Strong organization skills
- Excellent interpersonal & communication skills
- Tact, initiative, good judgement
- Reliable, adaptable, patient, discrete, flexible
- Competence in medication administration
- Demonstrates respect for resident choice, privacy and confidentiality
- Adaptable to change
- Meets the physical demands of the job
WHAT YOU NEED TO KNOW
- Language Requirement: Various Language Requirements
- Police Record Check: The successful candidate will be required to complete a Vulnerable Sector Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Note: Under the age of 18, requires a Criminal Record and Judicial Matters check in place of the Vulnerable Sector Check.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Registered Practical Nurse, LTC
City Of Ottawa
OttawaMedical & Healthcare Full-time
33.88 - 39.65
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Industrial Millwright/Operator Full-time Job
Maintenance & Repair OttawaJob Details
Application Close: 09/10/2024
JOB SUMMARY
The mandate of Water Services is to provide treatment and distribution of a sustainable supply of high-quality drinking water and is committed to protecting the environment by collecting and treating wastewater for the health and prosperity of Ottawa.
You are responsible for planned, unplanned and emergency inspection, testing, installation, maintenance, troubleshooting and/or repair of process mechanical systems and equipment within Water Services’ water treatment, supply and storage facilities (including the Water Purification Plants, pumping stations, reservoirs, elevated tanks, metering facilities and well treatment systems) or wastewater treatment and collection facilities (including Wastewater treatment plant, remote pumping stations, odour control facilities, regulators, lagoons, valve chambers, storage tanks).
These duties are carried out in an industrial, production, regulated and quality focused environment and, as such, must be completed in consideration of and in close coordination with other engineering, skilled trade and maintenance staff in the Branch.
As a licensed water treatment, wastewater treatment and/or wastewater collection system operator, you are also responsible for operating various pieces of process equipment (in Drinking Water this spans water treatment, distribution and supply process equipment and in Wastewater this spans wastewater treatment and collection process equipment) and/or adjusting various water or wastewater treatment system process parameters, after prior consultation with and in close coordination with other licensed operating staff in the Branch.
Note these systems and equipment include, but are not limited to: process chemical feed, metering, piping and storage systems (e.g. sulphuric acid, sodium hypochlorite, aluminium sulphate, sodium silicate, sodium bisulphite, sodium hydroxide, potassium permanganate, hydrofluorosilicic acid, aqueous ammonia, etc.), raw water, treated drinking water, effluent water and sanitary sewage screening, processing, metering, piping, pumping and valve systems (fractional horsepower to several thousand horsepower, 6mm to 2450m dia or 4500mm x 3600mm), sludge collection, transfer and mixing systems, pressure and flow control valves, crane, rigging and hoisting systems (up to 5 tons), pumps, blowers, motors, engines, compressors, vacuum systems, gear boxes, clutches, turbines and centrifuges (fractional horsepower to several thousand horsepower). The equipment may or may not be drained, evacuated or energized, during the work, and is located in a variety of locations including chemical feed and storage areas, electrical equipment rooms, machine rooms, generator rooms, pump rooms, valve rooms and chambers, confined spaces, elevated tanks, above and below grade chambers, tanks and reservoirs, outdoor power substations, office areas, etc.
EDUCATION AND EXPERIENCE
Completion of Industrial Millwright apprenticeship program of 8000 hours
Minimum of 5 years of experience as a licensed Industrial Millwright in a combination of both process-dependant industries and construction services including demonstrated experience in the maintenance, troubleshooting and repair of industrial and process mechanical equipment and the installation, construction and commissioning of process mechanical and chemical feed systems.
CERTIFICATIONS AND LICENCES
KNOWLEDGE
- Canadian Building Code
- Ontario Plumbing Code
- Relevant Ontario Ministry of the Environment and Climate Change (MOECC) acts, regulations, standards and guidelines
- Relevant Ontario Ministry of the Labour (MOL) acts, regulations, standards and guidelines
- Branch, Departmental, Unit and Section roles and responsibilities
- Relevant City, Branch, Departmental, Unit and Section procedures, policies, manuals and processes
- City Purchasing Bylaw and policies as related to authorized purchases and responsibilities
- CVOR Vehicle Requirements, as identified by the Province
- Metal pipe, tube and plate heating, forming, cutting, welding, soldering, brazing and jointing tools, methods and techniques
- No-metal pipe and tube bending, forming, cutting, fusing, bonding and jointing tools, methods and techniques
- Installation, inspection, testing, maintenance and repair methods and procedures for small to large (fractional to several thousand horsepower) process mechanical equipment including engines, pumps, motors, compressors, gearboxes, turbines, centrifuges, etc.
- Installation, inspection, testing, maintenance and repair methods and procedures for small to large (6mm to 2450m diameter and 4500mm x 3600mm) process piping, jointing and valve systems, etc.
- Precision measurement, vibration and alignment techniques and equipment
- Math concepts applicable to the trade
- Working knowledge of electrical, electronic and instrumentation equipment, materials and maintenance procedures
- Computer system applications pertinent to water and wastewater treatment and collection facilities including SCADA Systems and Maintenance Management Systems
- MS Office and Outlook
- Knowledge of applicable health and safety legislation, including the rights and duties of workers
- Knowledge of TSSA rules & regulations
- Knowledge of operational, monitoring and control functions associated with drinking water treatment and water pumping/storage processes, or wastewater treatment and collection processes is desirable
COMPETENCIES, SKILLS AND ABILITIES
- Work effectively, with others and independently
- Communicate clearly and concisely, both orally and in writing, including completing technical, test and other reports or forms
- Perform trade related preventive and corrective maintenance procedures
- Able to operate small and large equipment (e.g. Person Lifts, Zoom Boom, Manitou, Forklift etc.)
- Analyze, identify, prioritize and solve problems quickly and effectively
- Use a wide range of hand tools, heating, cutting and welding tools, machine shop tools, measurement tools and testing equipment
- Make precise and accurate measurements layouts
- Accurately read, interpret and mark-up technical drawings
- Clearly sketch mechanical schematics and installations
- Understand and effectively utilize new information for problem-solving and decision-making
- Good organizational skills
- Readily establish effective interpersonal relationships
- Alertness, dependability, punctuality
- Work well under pressure
- Shows initiative, strong judgement and a high degree of reliability
- Physical ability to perform assigned tasks, including climbing ladders, scaffolds and elevated tanks, entering confined spaces
- Willingness to work outside of normal hours
- Utilize appropriate or specialized PPE and safety equipment such as SCBA, rescue equipment, personal gas monitors and fall protection
WHAT YOU NEED TO KNOW
- Language Requirement: English oral, reading, writing
- Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.; Police record checks completed by a third-party company will not be accepted.
- You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
- Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.
We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.
Industrial Millwright/Operator
City Of Ottawa
OttawaMaintenance & Repair Full-time
81,960.32 - 95,896.32
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Web Applications Specialist I Full-time Job
IT & Telecoms VancouverJob Details
Main Purpose and Function
The Content Strategist, Digital Channels, plays an integral role in supporting the family of City websites, primarily vancouver.ca and associated digital applications. Acting with minimal supervision to provide their strategic and technical judgement on complex initiatives with a digital component. This role supports business units in delivering a digital content strategy for highly visible projects, ensuring a consistent and high quality user experience across the public website. The role serves as a key project contact for various lines of business, building relationships within the business to achieve strategic digital communication objectives.
The Content Strategist plans, designs and delivers a variety of web content assets (e.g. text, graphics and maps, video and audio, born digital materials and digitized items, application interfaces, etc.) on behalf of all departments, including materials of a high priority and complex nature within the City’s content management system (CMS) to ensure they: provide a cohesive, task-oriented user experience across the City of Vancouver website; align to departmental and corporate business objectives, and enhance quality of web service interactions
Specific Duties/Responsibilities
- Develops and implements Digital Content strategy for complex initiatives
- Recommends solutions and alternatives related to online functionality, usability, accessibility, content and presentation, which balances user needs and business drivers.
- Creates and documents site assets, including web page metadata tags (title, key words, and descriptions), maintain accessibility standards, content matrixes, etc. to ensure continuity in the overall maintenance of site assets.
- Provides web and content strategy and best practices counsel to internal and external contacts.
- Communicates content, provided by City business units, from multiple angles: visually, textwise, and page wise within the vancouver.ca website.
- Manages the development and documentation of standard operating procedures to support the day-to-day needs of the site, working with site resources to ensure adherence to procedures, design and content standards (DSG and CSG), as well as accessibility standards, providing regular reviews and modifications where necessary.
- Contributes to ongoing assessment of processes and procedures and identify areas of concern and continual improvement
- Identifies opportunities for improvements to User Experience and ensure User Centric approach drives solutions to site interactivity
- Improves overall website performance (in terms of click through and conversion rates) by leveraging insights gathered from data, both qualitative and quantitative.
- Creates and maintains the standards and taxonomies for the website, recommending changes and improvements; and integrates information on the website from across all communication channels.
- Identifies and implements audience-specific digital solutions across a variety of online platforms
- Supports and upholds internal Design Style Guide, User Experience Charter, and Accessibility standards when producing content and materials for web.
- Designs tools such as wireframes, prototypes, concept maps, mockups, user flows, and storyboards to support stakeholder buy-in, and provide clarity on the user journey
- Conducts formative and summative usability testing by reviewing content and ensuring it is presenting as expected, and contributes to ongoing assessments of processes and procedures and identifies areas of concern, and continual improvement
- Investigates, analyzes, and specifies digital product and service requirements to meet the business needs of clients.
- Researches and explores ideas by brainstorming, collecting and analyzing statistics, and sketching options.
- Advises stakeholders of the value of UX design principles.
- Presents and pitches content strategy, information architecture, user journey ideas to stakeholders.
- Supports software tool development when needed.
- Other duties/responsibilities as assigned.
Stakeholder Relations
- Establishes and maintains liaison with business units and other applicable internal and external contacts.
- Helps coordinate meetings and communicates with project stakeholders on content strategy related deliverables.
- Provides advice and assistance to users and senior staff regarding enhancements and functionality of various projects while promoting user centric thinking and approach to projects.
- Plans, organizes and participates in consultations with key stakeholders from multiple operational units, delivering strategic recommendations with confidence
- Other duties as assigned
Qualification Requirements
Education and Experience:
- Certification or degree in Information Technology or a related field supplemented by courses in User Experience or Interactive Design and plus sound related experience in a web design/development/publishing environment including or an equivalent combination of training and experience.
- Experience with digital content management systems; OpenText preferred.
- Experience with interaction design methods, user experience process, usability best practices, and web accessibility standards
- Awareness and experience with common Project Management processes
Knowledge, Skills and Abilities:
- Considerable knowledge of relevant best practices, including user experience and search engine optimization; considerable knowledge of accessibility issues and guidelines
- Sound knowledge of UX wireframing/prototyping tools (i.e. Figma, Balsamiq)
- Considerable knowledge of the principles, methods and techniques related to web design and functionality.
- Strong writing skills, including writing in plain language, with experience in communications/marketing
- Strong problem-solving approach, and ability to understand content in the context of various business models; and the ability to synthesize complex or technical information to produce clear, concise and compelling content
- Ability to manage project timelines, manage resources and communicate with project stakeholders
- A good understanding of front-end design patterns and UI best practices as well as an ability to influence others in the adoption of best practices
- Constantly drive innovation by staying current with technology, trends, and new ideas for digital content production and process improvements
- Ability to recognize opportunities to improve business processes related to customer experience
- Ability to remain up-to-date on digital products and service opportunities, UX best practices, and UX solution options
- Ability to communicate effectively both orally and in writing to internal and external parties
- Ability to establish and maintain effective working relationships
- Ability to communicate UX requirements with both internal and external development teams
- Ability to source and use industry best practices in UX, content strategy, and interface design
- Proficiency with Adobe Creative suite, SurveyGizmo (or other survey creation software) and knowledge of HTML and CSS is considered an advantage
- Proficiency with MS Office Suite
- Ability to work after hours, weekends, holidays, on a standby rotation is preferred
Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite. At this time this position is eligible to be part of the Flexible Work Program.
Business Unit/Department: IT, Digital Strategy & 311 (1070)
Affiliation: CUPE 15 Non Pks
Employment Type: Temporary Full Time
Position Start Date: November 2024
Position End Date: June 2025
Salary Information: Pay Grade GR-025: $43.78 to $51.7 per hour
Application Close: October 4, 2024
Web Applications Specialist I
City Of Vancouver
VancouverIT & Telecoms Full-time
43.78 - 51.70
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Security Attendant I Full-time Job
Security & Safety VancouverJob Details
Main Purpose & Function
Known as the “living room of the Downtown Eastside,” Carnegie Centre offers educational, recreational, cultural and social programming for the benefit of low income people of the Downtown Eastside.
Reporting to the Security Coordinator, the Security Attendant I is the public’s “first point of contact.” As part of the security team, the position supports Centre security and safety, and works to create a safe and welcoming environment for patrons and staff.
Specific Duties & Responsibilities
- Monitoring entrances and facilitating access control of the facilities;
- Monitoring and upholding the Centre’s Code of Conduct and standards of behaviour are being observed;
- Making regular patrols of the building;
- Providing support in the event of an emergency including first aid and overdose response;
- Understanding the needs of and assisting patrons in a supportive manner by providing information and making referrals on the services and activities provided by the Centre and other community partners;
- Assisting with front desk clerical activities such as answering phones, distributing mail, simple data entry when needed;
- Communicating information to other staff by way of log entries, incident reports and emails;
- Communicating effectively using a two-way radio;
- Maintaining health and safety standards;
- Receiving routine deliveries;
- Ability to understand and uphold occupational health and safety policies and procedures, including specific policies related to COVID-19;
- Performing janitorial and other duties as required.
Qualifications
Education and Experience:
- Completion of Grade 10 (Grade 12 preferred);
- Knowledge of the Downtown Eastside community, local agencies, and services;
- Considerable knowledge of the Carnegie Community Centre’s rules, services and operations
- Experience working in a community, social service or health care environment would be an asset
- Occupational First Aid Level I certification would be an asset
- Fluency in a second language would be an asset
Knowledge, Skills and Abilities:
- Considerable knowledge of the Downtown Eastside, agencies, services and resources.
- Considerable knowledge and understanding of addictions, mental illness, conflict resolution and violence prevention.
- Proven ability to establish and maintain effective working relationships.
- Proven ability to communicate effectively orally and in writing, including writing incident reports.
- Proven ability to work with minimal supervision.
- Proven ability to respond to incident using defusing and de-escalation techniques.
- Proven ability to respond to emergencies, travel long distances, and transport heavy items using moderate strength and agility.
Record Checks:
- A Police Record Check is a requirement of this position. A clearance requires the absence of any criminal charges or convictions related to this position.
Business Unit/Department: Arts, Culture and Community Services (1200)
Affiliation: CUPE 15 Non Pks
Employment Type: Auxiliary/Casual
Position Start Date: October, 2024
No of positions avaliable: Multiple
Salary Information: Pay Grade GR-013: $27.04 to $31.66 per hour
Application Close: October 4th, 2024
Security Attendant I
City Of Vancouver
VancouverSecurity & Safety Full-time
27.04 - 31.66
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