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This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.  Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.

Key Duties and Responsibilities

OPERATIONAL SUPPORT 

• Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
• Provide administrative assistance in support of business initiatives, programs, processes and projects.
• Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
• Maintain files and confidential records to ensure corporate compliance.
• Monitor, maintain and processes sectional or divisional financial, time-entry and budgetary records, reports and transactions.
• Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
• Book and arrange meetings,conferences, event attendance, resources, travel arrangements and amenities.

 CUSTOMER SERVICE 

• Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
• Coordinate objectives by building relationships with cross-functional departments, management and external stakeholders.
• Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

 COMMUNICATION AND REPORTING 

• Research and assist with the preparation of policies, procedures and reports.
• Monitor and update data entry/database and web based records to support time sensitive reporting.

  CONFIDENTIALITY 

• Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
• Provide documentation support for disciplinary, grievance and performance matters.

 SELECTION CRITERIA:

EDUCATION: 

• Post-secondary Certificate in Office Administration or equivalent experience. 

REQUIRED EXPERIENCE: 

• One to two years’ experience providing administrative support. 

 **Various tests and/or exams may be administered as part of the selection criteria.

CLOSING DATE:  April 16, 2024

 Interview:  Our recruitment process may be completed with video conference technology.

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation.  Any changes affecting this position will be communicated as information becomes available. *Our Hybrid Model is subject to change.  

As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

What will you be doing? 

• Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
• Make any changes to employee hours as requested by their supervisors, ex- Bank Used time, modified duty, medical, vacation, etc.
• Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
• Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, time codes each pay period
• Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI’s, overtime, and overweight loads
• Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
• Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
• Receive notification orders from supervisors and contractors for processing and/or distribution
• Create new sites, update billing changes and enter information into Active List, Database and CIS systems
• Provide administrative and reception support to the ongoing operations of the business area, including support for Branch and Department staff and general public inquiries via email, phone or in-person
• Schedule and organize meetings - prepare the boardroom, take minutes, and create agendas
• Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications

• High School Diploma, including business subjects with an emphasis on general office practices, or completion of an office administration certificate
• Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures

Skills Required for Success:

• Proficiency with Google applications, MS Word, and Excel is required
• Experience compiling statistics, preparing reports, and taking and preparing minutes
• Knowledge of payroll practices and procedures and related collective agreements
• Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework 
• Alignment to our Cultural Commitments
• Alignment to our Leadership Competencies
• Applicants may be tested

Assets:

• Knowledge of the Waste Services programs and services related to collection activities 
• Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience

Conditions of Employment:

• Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton
• Hours of Work: 33.75 hours weekly; Monday - Friday 
  The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. 

The City of Edmonton strives to provide reasonable access and accommodations throughout the application and selection process. If you would like to request an accommodation at any stage of the process, please contact [email protected].

Up to 1 Temporary full-time position up to 11 months

Salary: $23.664 - $29.385 (Hourly); $41,690.050 - 51,769.020 (Annually)

Talent Acquisition Consultant: NC/RA

Classification Title: Word Data Processing Clerk II
Closing Date: Apr 12, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: City Operations
Work Location(s): Kennedale, 12802 - 58 St Edmonton T5A 4L3

Posting End Date: 2024/04/15

Reporting to the Manager, Talent and Organizational Development, the Human Resources (HR) Assistant is responsible for providing customer service to employees and supporting a variety of human resources activities, administrative responsibilities and overseeing records management for the branch. The Human Resources Assistant will provide general administrative support and customer service.

• Greeting visitors to the branch and responding to employee or external inquiries (in person, on the phone or via email) or directing to appropriate team member for assistance
• Prepare employment letters and correspondence
• Process mail, maintain branch attendance records and order office supplies
• Schedule meetings, support the branch budget and invoicing process
• Prepare health and safety committee minutes
• Research and respond to queries/surveys
• Maintain all branch files in accordance with the Corporate Records Management Program and City’s Records Retention By-law
• Support the recruitment process including distribution of employment postings, associated records management and database entries
• Prepare advertising requisitions
• Schedule candidate interviews/testing, administer testing etc.
• Administer the yearly service awards/employee recognition program
• Be a part of the wellness committee and support special projects, events and employee engagement initiatives
• Support the WSIB administration process
• Performing other duties as assigned

Requirements:

• Knowledge and skills normally associated with completion of a three (3) year college diploma in Business – Human Resources plus a minimum of two (2) years relevant HR and recruitment administrative experience; or have an equivalent combination of education and relevant experience. Working towards the designation of Certified Human Resources Professional (CHRP) is an asset
• Experience in relevant software applications (e.g. Microsoft Office, PeopleSoft, Versatile, Applicant Tracking Systems, online candidate testing platforms)
• Excellent customer service, interpersonal and communication skills and a high degree of professionalism and discretion in dealing with confidential and sensitive situations
• Good organizational, administrative, reasoning, research and analytical skills
• Ability to meet deadlines and work independently and effectively despite frequent interruptions

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.

As Clerk II, you are part of a team that has a strong commitment to delivering excellent administrative services that support the functions of Legal Services. 
In this role, you will support three lines of business within the Legal Services Branch. This position is responsible for providing a broad range of clerical and administrative services in support of the day-to-day operations of Legal Services.   Major outcomes include the maintenance of accurate records to ensure the branch achieves its legal and corporate priorities. 

This position will demonstrate priority in supporting the core needs of the branch, providing support on critical and time sensitive matters, maintaining business area priorities and organization. 

The City of Edmonton, recognized as one of Alberta’s Top Employers and continues to attract and retain employees who are passionate about their community, proud of the work they do and committed to making Edmonton a great place to live, work and play. With a focus on the City of Edmonton’s Cultural Commitments to be Safe, Helpful, Accountable, Integrated, and Excellent you will:

• Open and close claims using document management systems (e.g., IVOS).Assist Adjusters and Analysts with a variety of administrative tasks including (but not limited to) bonds/letters of credits, claims preparation, file management, insurance tracking, renewal certificates of insurance, and data entry
• Direct claims-related telephone, email and online inquiries to the appropriate Adjuster
• Obtain LRT and EPS reports for files
• Conduct searches ( AMVIR and court searches, etc).Manage calendars and diarization systems
• Create cheque requisitions, including necessary follow-up, as required
• Assist with billing, invoice management and recovery payment report
• Look for efficiencies within current administrative processes, and recommend improvements to the Supervisor
• Distribute and send mail, faxes, and couriers
• Complete and process forms and perform data entry functions
• Draft documents using established templates (memos, letters, reports, inquiries, etc.)Create and maintain spreadsheets and/or other tracking documents
• Using mail merges, create miscellaneous forms, letters, labels and envelopes
• Day to day file management including obtaining documents, printing, photocopying and scanning documents
• Assist various Legal Services staff with administrative tasks and processes as requested
• Other duties as assigned

Qualifications

• Completion of the twelfth (12th) school grade, including business subjects with emphasis on general office practices or completion of an appropriate certificate program from an approved business school/college
• A minimum of two (2) years of Insurance and Claims Management and/or Legal experience is an asset
• Knowledge of organizational and file management principles
• Abilities: highly organized, works well independently and as part of a team, detail-oriented
• Skills: scheduling, time management and priority setting, communication, direct interaction with others, technical capacity with Google Suite and electronic document management systems
• Hire is dependent on Criminal Record Check satisfactory to the City of Edmonton, and there may be a cost associated with this requirement of this position
• Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City’s Cultural Commitments, please visit edmonton.ca/our-culture
• Demonstrate the foundational competencies, key behaviours and attributes of the City’s six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator.  For more information on the City’s leadership competencies, please visit edmonton.ca/our-culture

Up to 2 temporary, full-time positions for up to 11 months available

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary: $23.664 - $29.385 (Hourly)

Talent Acquisition Consultant: TD/MZ

Classification Title: Clerk II
Closing Date: Apr 17, 2024 11:59:00 PM (MDT)
Number of Openings (up to): 2 - Temporary Full-time
Union: CSU 52
Department: Employee and Legal Services Division
Work Location(s): Chancery Hall, 9th Floor, 3 Sir Winston Churchill Square Edmonton T5J 2C3

Weekly Hours: 40

$965 / week + Commission 

As a Route Sales Representative, there are two main accountabilities: (1) selling and developing the business and (2) servicing customers through delivery and merchandising. You will be responsible for developing and sustaining a growing snack foods business to an assigned group of retail customers, for example, grocery, gas and convenience stores.

What you can expect from us:

• Competitive Compensation
• A flexible working environment that promotes a healthy work-life balance
• A dynamic and inclusive culture that promotes you to bring your whole-self to work
• A supportive team that will encourage your professional growth and development
• An opportunity to be meaningful and impactful within your work and projects
• An opportunity to give back to the community with our Always on Volunteer 360 Program
• An organization that aims to use their scale, reach and expertise to build a more sustainable world

Responsibilities

• Identifying changing customer needs through a constant review of the highest selling products
• Frequent communication with store managers
• Developing all assigned accounts relative to sales volume, market share, product distribution, space allocation and customer service objectives
• Selling and executing national and local promotions, soliciting placement of incremental marketing equipment, displays, racks and selling product inventory for customer volume demands
• Managing inventory to ensure balanced accounts and fresh products for customers
• Executing hands on activities: managing product placement on shelves, increasing shelf facings and racks, handling carton returns, inventory movement and cleaning shelving and racks

Qualifications

• High School diploma required, University/College education is an asset
• Valid full G driver’s license or class 5 driver’s license
• A car or reliable, consistent access to a car and a clear/clean driving record
• Scheduling flexibility: work schedule can vary (weekends/holidays included)
• Previous sales experience with a consumer-packaged goods or retail organization preferred
• Outstanding organizational skills (able to handle multiple priorities, problem solve, meet targets
• Great with people and excellent communication skills

#PFCSales

$965 / week + Commission 

As a Route Sales Representative, there are two main accountabilities: (1) selling and developing the business and (2) servicing customers through delivery and merchandising. You will be responsible for developing and sustaining a growing snack foods business to an assigned group of retail customers, for example, grocery, gas and convenience stores.

What you can expect from us:

• Competitive Compensation
• A flexible working environment that promotes a healthy work-life balance
• A dynamic and inclusive culture that promotes you to bring your whole-self to work
• A supportive team that will encourage your professional growth and development
• An opportunity to be meaningful and impactful within your work and projects
• An opportunity to give back to the community with our Always on Volunteer 360 Program
• An organization that aims to use their scale, reach and expertise to build a more sustainable world

Responsibilities

• Identifying changing customer needs through a constant review of the highest selling products
• Frequent communication with store managers
• Developing all assigned accounts relative to sales volume, market share, product distribution, space allocation and customer service objectives
• Selling and executing national and local promotions, soliciting placement of incremental marketing equipment, displays, racks and selling product inventory for customer volume demands
• Managing inventory to ensure balanced accounts and fresh products for customers
• Executing hands on activities: managing product placement on shelves, increasing shelf facings and racks, handling carton returns, inventory movement and cleaning shelving and racks

Qualifications

• High School diploma required, University/College education is an asset
• Valid full G driver’s license or class 5 driver’s license
• A car or reliable, consistent access to a car and a clear/clean driving record
• Scheduling flexibility: work schedule can vary (weekends/holidays included)
• Previous sales experience with a consumer-packaged goods or retail organization preferred
• Outstanding organizational skills (able to handle multiple priorities, problem solve, meet targets
• Great with people and excellent communication skills

#PFCSales

Seasonal Labourer Opportunity
Season Duration: The season typically runs from May to October, dependent on weather

**Note: Students resuming post-secondary classes in the fall will be granted an early layoff to return to school

This position performs entry level labourer duties within the Roadways &Transportation department for various work units which include:

• Roadways Maintenance Operations
• Roadways Seasonal Operations
• Roadways Capital Operations
• Traffic Operations

All successful candidates will be required to perform physical labour, outdoors in all types of weather. Depending on operational needs, the position may require working non-standard hours, including weekends.

Typical duties include in the Roadways & Transportation department are:

Perform general labourer duties in the construction or maintenance areas within the CityOperations Division, Roadways & Transportation Services Department

• Operate equipment and vehicles assigned to the area
• Load and unload heavy material and equipment
• Cleaning & maintenance activities

Candidates will be screened on the following criteria:

• Must have a valid Class 5 driver’s license. A valid Class 1A driver’s license would be an asset
• Experience operating large and small equipment and hand tools
• Ability to perform heavy physical labour over sustained periods of time in all weather conditions
• Ability to work both independently and in a team environment
• Ability to follow written and verbal instructions
• Ability to establish and maintain good relations with fellow workers and citizens is a must

**Candidates are recommended to identify their preferred work unit(s) in their application, and outline any relevant education and experience as it pertains to any of the specific work units listed below:**

Roadways Maintenance Operations

Asphalt Maintenance
Job Duties: The City of Regina’s Asphalt Maintenance Crews are assigned to maintain and perform maintenance on Regina’s extensive Road infrastructure. Successful candidates will be required to perform maintenance activities such as pothole patching and asphalt cut repairs on residential streets, main arterial’s, and highways. This position conducts general labour maintenance duties.

The typical roles and duties include:

• Asphalt Maintenance - raking, shoveling, tamping and other general labour duties.
• Asphalt Cut Crew - raking, shoveling, tamping and other general labour duties.

Concrete Maintenance
Job Duties: The City of Regina’s Concrete Maintenance Crews are assigned to maintain Regina’s extensive concrete infrastructure. Successful candidates will be part of a crews performing concrete maintenance work to repair sidewalk, curbing, boulevards, medians and other concrete work where required. This position conducts general labour maintenance duties. 
The typical roles and duties include:

• Excavation - raking, shoveling, tamping and other general labour duties.
• Concrete crew - raking, shoveling, spreading, forming and other general labour duties.
• Landscaping - raking, shoveling, tamping, sodding, seeding and other general labour duties.

Landscaping
Job Duties: The City of Regina’s Roadways landscaping Maintenance Crews are assigned to maintain Regina’s extensive road and concrete landscaping infrastructure. This position conducts general labour maintenance duties and works closely with the City’s asphalt and concrete maintenance crews.

The typical roles and duties include:

• Lawn cuts – responsible to repairing lawn cut, raking, shoveling, tamping, sodding, seeding and other general labour duties.
• Brick crew – Brick laying, raking, shoveling, tamping and other general labour duties.
• Capital Landscaping 

Roadways Seasonal Operations 

Job Duties: The City of Regina’s Seasonal Operations group is assigned to select activities such as Summer Street Sweeping, Bridge Washing, High-Grade Road grading. This position conducts general labour maintenance duties.
The typical roles and duties include:

• Sweeping
• Bridge washing
• Alley maintenance

Roadways Capital Operations 

Job Duties: The City of Regina’s Capital Maintenance Crews are assigned to maintain Regina’s extensive Road infrastructure, which includes residential streets, main arterial’s, and highways. This position conducts general labour maintenance duties.

The typical roles and duties include:

• Paving Crews - asphalt raking, shoveling, and other general labour duties.
• Milling Crew - asphalt raking, shoveling, spreading, and other general labour duties.
• Alley Reconstruction - raking, shoveling, tamping and other general labour duties.

Traffic Operations 

Job Duties: The City of Regina’s Traffic Operations are assigned to construct, install, operate and maintain Regina’s transportation infrastructure, which includes transportation signals, pavement markings, transportation signs, and temporary traffic control and safety. This position conducts general labour construction, operating and maintenance duties.

The typical roles and duties include:

• Transportation Signals, Underground Crews – raking, shoveling, lifting, and other general labour duties
• Paint Crew – painting and other general labour duties
• Temporary Traffic Control & Safety Crew – lifting and other general labour duties
• Transportation Signs Crew – raking, shoveling, tamping, lifting, and other general labour duties

 Note: Testing may be done to evaluate knowledge, skills and abilities.

Note: As per the City of Regina's Criminal Record Check Policy, the successful candidate is required to provide a satisfactory criminal record check.

Note: Candidates selected for an interview will be required to provide proof of acquired education.

Jurisdiction: CUPE Local 21 

Division: City Operations 

Department: Roadways & Transportation 

Typical Rate of Pay: Successful candidates will be paid for work performed with a typical base hourly rate of $25.32 as a Semi-Skilled Labourer. (2024 Rates)

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.

Main Purpose & Function

This is responsible work in the safeguarding of life and property at an outdoor swimming area (pool or beach). Work of the class involves guarding the more difficult areas to patrol in order to ensure that proper water and beach practices are followed, providing on the job direction to Lifeguard I's and relieving for a superior while on shift as required. In addition, the incumbent keeps lifeguard and first aid equipment in readiness, enforces Park by-laws and inspects and cleans assigned areas. The work is distinguished from that of a Lifeguard I through the acceptance of lead hand responsibilities and more difficult lifeguarding assignments. Independent judgment is exercised in routine matters, but unusual problems are referred to superiors. Work is evaluated by the Lifeguard III through observation during problem situations and adherence to sound preventive lifeguarding practices

Candidates must e-mail their certifications to [email protected]  with the requisition no. '40955' in the subject line, in addition to this application in order to be considered.

Specific Duties & Responsibilities

Duties and responsibilities include but are not limited to:

• Patrols and/or scans assigned swimming area.
• Assumes primary responsibility for patrolling and/or scanning problem or dangerous bathing and swimming areas.
• Assists a superior in providing on the job training and direction to lifeguarding staff.
• Makes rescues and renders assistance to bathers in difficulty.
• Administers resuscitation and first aid treatments.
• Checks lifeguard equipment to ensure proper condition and keeps some in readiness at all times.
• Promotes water and beach safety practices.
• Enforces safety practices and Park by-laws and cautions violators.
• Checks beach and pool equipment and areas for condition and cleanliness and performs clean-up work.
• Brings any unusual circumstances or discrepancies to the attention of the Lifeguard III.
• Checks and adjusts outdoor pool chlorination and sodium hypochlorite levels and maintains filter and chlorination equipment as and when required.
• Assists the Lifeguard III in the preparation of minor administrative reports and relieves the Lifeguard III during shifts as required

Qualifications

Education and Experience:

• Considerable experience as a Lifeguard I.
• National Lifeguarding Certification of Canada – Pool and Waterfront is required
• Standard First-Aid Certification with CPR Level C or equivalent is required 3/28/24, 2:32 PM

Knowledge, Skills and Abilities:

• Considerable knowledge of water and beach safety.
• Working knowledge of and Park Board by-laws, aquatic policies and aquatic legislation.
• Working knowledge of assigned area.
• Ability to recognize unsafe situations in the assigned area and to apply preventive measures.
• Ability to deal with the public in a concise, tactful and courteous manner.
• Ability to perform duties in varied weather conditions.
• Ability to operate manual water craft.
• Skill in swimming, diving, lifesaving, first aid and resuscitation

Business Unit/Department: Board of Parks & Recreation (1400) 

Affiliation: CUPE 1004 Parks 

Employment Type: Temporary Full Time 

Position Start Date: 05/14/2024

Position End Date: 09/03/2024

Salary Information: Pay Grade GR-325: $31.84 per hour 

Number of Vacancies: Multiple 

Application Close: March 7th, 2024

Weekly Hours: 36.67

Weekly Hours: 36.67