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The Administrative Coordinator is responsible for ensuring accurate and timely processing of invoices, identifying process improvements, prioritizing and contributing to the resolution of reoccurring issues while delivering on assigned objectives. The purpose of this role is to support the business by looking after the administrative processes for the terminal.

How You’ll Help

• Administrative duties including fielding telephone calls; providing assistance to outside agents and other terminals when necessary.
• Complete inbound reports
• Coordinate deliveries and pick up with SQC agent  / Process dock scan / process web pick up / Follow up with agent / Reply to agent requests.
• Complete osd including return shipment to agent / follow-up with shipper / request RA / give instructions to agent.
• Customer service (POD requests, delivery ETA requests, LMT reports, etc).
• Update system with appointment information. Manifest and arrange appointments from agents.
• Input pick up BOL’s and update POD’s.
• Agent Freight: Tracking and updating system information on shipments for agent delivery.
• Reports: POD reports – following up on PODs Make sure PODs are imaged. Follow up on appointments from agent.
• Call customers regarding appointment change, status, issues regarding appointment. 
• Monitor email at all times. 
• Dispatch tasks (occasionally perform dispatch tasks to help and  dispatcher replacement when needed  (vacation , sickness)
• Dock equipment maintenance (fork lift , pallet jacks , dock door, snow removal device ) / Contacting contractors for maintenance and repairs).
• Tasks related to handheld support ( inventory control / Train new drivers on how to use the handheld )
• COS / truck mate support for the terminal.
• Other related duties as may be required. 
• Order supplies for the terminals when necessary.

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience.
• Previous Transportation or operational experience is preferred, various roles within transportation would be beneficial.  Business Management experience.
• Communication skills – advanced.
• Computer skills – accuracy, MS products, AS400, web based programs.
• Attention to detail.
• Demonstrated customer relationship skills.
• Strong conflict resolution skills.
• Able to work deadlines in high transactional environment.
• Ability to champion business needs in a collaborative manner to colleagues.
• Results focused.
• Leadership and team building orientation; negotiation and conflict resolution skills.
• Troubleshooting and problem solving skills, the ability to evaluate current situation, respond quickly to changing requirements, execute and escalate accordingly.
• Strong organizational and time management skills, including the ability to work under pressure in a fast paced setting.
• Ability to multitask and prioritize in a deadline driven environment; appropriate sense of urgency.
• Ability to work independently and to collaborate with others to meet customer expectations.
• English and French.
• Subject to a clear criminal background check prior to employment.
• Able to work with little supervision.
• Travel not normally required.
• Office environment with computer work and handling of documentation.
• Extended period sitting in a work station working on a computer and on a phone.
• Walking and standing through the office to monitor, engage and support staff. 
• Normally Monday to Friday, evening time hours but may be required outside of these hours.  
• Follows all company expectations to promote a safe work environment. Perform all work safely in a fast-paced work environment. Required PPE must be worn at all times in applicable areas.

Weekly Hours: 38.75 

Main Purpose and Function

As a member of the Human Resources Service Centre team, performs administrative functions and provides professional level support services to the organization’s business units and to the overall Human Resources (HR) department.  The HR Associate provides front-line services and support to leaders and staff in relation to HR processes, policies, established interpretations and related questions. The Human Resources (HR) Associate performs workflow updates in relation to the maintenance and processing of all aspects of the employee life-cycle including hiring, status changes, position changes, benefits updates, terminations, grievances, training and absence documentation.  Running reports to reconcile and confirm accuracy of data, to prepare grievance and file summaries and other related research is also required.

Specific Duties and Responsibilities

• Responds to inquiries from managers, HR staff, and employees on a variety of HR related issues regarding HR policies and procedures, collective agreements and employment standards matters
• Researches, summarizes and provides advice to ensure City policies and collective agreement provisions are followed
• Provides information and education directly to employees regarding benefit eligibility and coverage, bank entitlements, pay rates, and seniority
• Processes and maintains employee benefits, pension and compensation information through various workflow systems and SAP by verifying accuracy of electronic staff action forms (eSAF) and compensation action forms (eCAF) and confirming as required
• Problem-solves with payroll staff, HR team members and business unit with respect to overpayments, reclassifications, and time entry related issues including researching and recommending next steps
• Updates and utilizes various databases and systems (e.g. SAP, GMS) to create and respond to data and reporting requests
• Extracts data to identify trends, issues for resolution, or find data discrepancies and initiate action as required. Works closely with HR Analytics team and the business unit to ensure data validity
• Manipulates data  summarizing it for presentation as appropriate for the required audience including HR Consultants, Managers, and business units
• Maintains position control within SAP, including creating new positions and organizational units and structures
• Maintains and drafts Job Share Agreements compatible with organization policy and collective agreements
• Prepare retirement reports for employees and departments, calculating last day worked based on work schedule and quota bank
• Provides ad hoc training to managers and employees on various HR systems and processes
• Researches, calculates, and provides explanation on various reports such as attendance, seniority dates, and other HR system reports 
• Participates in, makes recommendations on, and documents various HR processes including collective agreement implementation, policy implementation, and HR process improvements ( including technology such as Service Now)
• Provides organizational and administrative functions such as maintaining filing systems (VanDocs)
• Creates a variety of case files for the functional areas, ensures complete file content and appropriate file naming convention
• Reviews, processes and maintains records related to the grievance process and collective bargaining
• Schedules meetings/workshops and takes minutes at a variety of HR related meetings including, grievance, and investigation meetings
• Other duties/responsibilities as assigned
   

Qualifications

Education and Experience:

• Diploma in Human Resources and three years’ related experience in a unionized environment or an equivalent combination of education, training, and experience
• Experience in benefit administration will be given preference

Knowledge, Skills and Abilities:

• Ability to explain and apply HR programs, policies, procedures, and collective agreements
• Working knowledge of grievance  practices and procedures
• Working knowledge of benefits administration and pension rules
• Ability to research and analyze a variety of HR-related data and issues
• Considerable experience using an HRIS to extract, analyze and summarize HR data
• Ability to communicate clearly and concisely orally and in writing, including the ability to prepare business correspondence, presentations, and reports
• Ability to exercise substantial discretion and deal with highly sensitive and confidential information
• Ability to multi-task, organize and prioritize work, work under pressure with constant interruptions
• Ability to build and maintain effective working relationships at all levels of the organization to provide exceptional customer service
• Ability to work independently and work collaboratively in a team environment
• Ability to use computer software such as Excel, PowerPoint, Microsoft Word, Outlook, Internet, SAP
• Ability to perform complex mathematical calculations with speed and accuracy

An enhanced Police Record Check may be a requirement of the regular full-time position; a clearance requires the absence of any criminal charges or convictions related to this position. 

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Human Resources (1020) 

Affiliation: Exempt 

Employment Type: Regular Full-Time 

Position Start Date: November 2024 

Salary Information: Pay Grade RNG-040: $62007 to $77504 annually

Application Close: September 20, 2024

Hourly Rate/Salary: $ 76,313.00 - $ 101,753.00 
Hours of Work: 35 hours 
Work Location: Civic Centre 
Department/Division/Section: P&B/Planning & Building Dept , P&B/Building Division , Inspection Services 
Non-Union/Union: Non Union 

What we offer

• The opportunity to be a part of something big and meaningful with a positive impact.

• Opportunities for growth and access to a great network of professionals.

• Flexible in-person and remote work with a great office space in the heart of Montreal’s Old Port, or our office in the heart of Old Toronto.

• Transparent overall compensation package, offering fully funded benefits and insurance plans, along with both Health and Lifestyle spending accounts.

• Promotion of work life balance with 4 weeks vacation and 6 flex days.

• Virtual and in-person team building activities. 

• A friendly work environment that has diversity and inclusion at the heart of our priorities.

As a Senior Estate Specialist - reporting into the Manager, Professional Executor Solutions, you will:

• Manage professional estate, trust and PoA files where ClearEstate is acting as agent for our trust partner, providing fiduciary services for these accounts.

• Support all aspects of estate, trust and PoA administration, including asset discovery and documents required for probate, managing tasks, deadlines and quality control appropriately.

• Work closely with our Customer Success Managers, who manage the relationships and communications with the families/beneficiaries.

• Assign tasks as appropriate to our Junior Estate Professional team in support of your work.

• Liaise with our trust partner as needed to ensure prompt attention to account needs.

• Document and make recommendations for discretionary decisions in accordance with the governing document, applicable legislation and sound reason.

• Act as a point of contact with external professionals (notary, lawyers, tax accountants, etc).

• Communicate with government agencies, financial institutions and other third parties.

• Perform research as needed.

• Collaborate with your team and assist with client requests and other related tasks when needed.

• Maintain a deep understanding of current estate and trust related strategies and processes and occasionally support the creation and maintenance of internal and external content on these topics.

• Advise ClearEstate on any proposed and/or implemented changes to relevant legislation and regulations.

• Field estate and trust questions and provide training and support to ClearEstate staff and occasionally participate in the development of educational material.

• Occasionally participate in and/or deliver presentations externally, representing ClearEstate’s subject matter expertise.

• Provide feedback and test functionality for our Product team to develop our platform.

• Create and use templates for communicating with various stakeholders.

The Warehouse Associate based in Mississauga is responsible for completing the order process while working in a fast-paced warehouse environment.

Responsibilities:

• Putting away counter and warehouse stock.
• Picking, receiving and shipping duties when required.
• Confirming stock availability and suggesting alternatives.
• Directly servicing the customer via phone & counter sales.
• Processing orders, inquiries & quotations.
• Maintaining a high level of customer service.
• Participate in regular cycle counts and annual inventory.
• Maintain a clean and organized work environment.
• Adhere to established Health & Safety procedures and practices.

Qualifications:

• Previous warehouse and counter sales experience.
• Excellent interpersonal skills, both verbal & written and an ability to impart knowledge.
• Product knowledge of the electrical business.
• Excellent organizational & problem-solving skills.
• Computer literacy.
• Ability to lift up to 50 lbs.

Employee Value Proposition

Joining Nedco means choosing a company that listens to its employees. Nedco accelerates progress, all the while respecting its people, their culture and diversity.

As a Nedco employee, you will have the opportunity to:

• Think ahead
• Work with a great team
• Make a personal impact
• Learn from the best
• Earn the career you want

As an Inside Sales Representative based in Brockville, ON, your essential duties will be to:

• Directly service customers via phone & email on a daily basis.
• Process orders, inquiries & quotations every day.
• Consistently achieve a high level of customer service.
• Confirm stock availability and suggest alternatives as required.
• Make follow-up calls to customers on all quotations.
• Make at least four (4) outbound calls per day to various customers to solicit additional business.
• Assist customers with any inquiries regarding ecommerce.

Qualifications:

• A minimum of three years of inside sales or customer service experience

• Proven ability to communicate effectively and build customer relationships
• Strong multitasking and  time management skills
• Be computer literate
• AS400 experience would be an asset
• Electrical apprenticeship experience is considered an advantage.
• Team Player.
• Product knowledge of the electrical business would be an asset

Employee Value Proposition

Joining Nedco means choosing a company that listens to its employees.Nedco accelerates progress, all the while respecting its people, their culture and diversity.

 As a Nedco employee you will have the opportunity to:

• Think ahead
• Work with a great team
• Make a personal impact
• Learn from the best
• Earn the career you want

We can offer people a remarkable range of career opportunities – whether that’s moving up in a particular area of expertise, or switching to something completely new. If you’re motivated, we’ll help you find the career path that suits you.

Reporting to Island Gold’s Plants Area Project Manager, the Assistant Project Manager will be involved with the procurement, construction and commissioning of all facilities associated with the Plants complex, which includes the construction of a paste backfill plant, mill expansion, truck shop, roads, and other support facilities.

The successful candidate will have well rounded experience with managing contractors, procurement, surface construction, and process plant commissioning.  As an experienced construction professional, the Assistant Project Manager will be a leader in the procurement, construction, commissioning, operational readiness, and handover of all plants facilities.

Key Responsibilities:

• Participate in and manage various aspects of the Phase 3+ Expansion Project including, but not limited to:
• Providing leadership to the Owner’s construction team to safely execute and facilitate construction of the following facilities:
  • Paste Backfill Plant
  • Magino Mill Expansion
  • Magino Truck Shop
  • Island Gold – Magino Haulage Road
• Participation in, and review and approval of Job Hazard Assessments (JHAs), procedures and work plans to safely execute all work.
• Effectively communicate in writing and verbally with trades people, technical personnel, and management in different departments.
• Provide direction and guidance to other members on the Owner’s project team.
• Lead and ensure ongoing construction planning is carried out for all work packages to help ensure schedule, budget, quality, and safety performance are met.
• Lead and ensure ongoing construction planning is carried out for all work packages to help ensure schedule, budget, quality, and safety performance are met.
• Participation in the development and review of construction scopes and material supply RFP packages.
• Provide input during contract negotiations, enable, and hold contractors accountable to contract terms upon awarding to the successful proponent.
• Provide input to Project Controls team on project reporting, budgeting, and financial projections for Estimate at Completion (EAC) forecasts.
• Contribute during engineering design reviews by providing feedback from a constructability standpoint.
• Ensure adequate planning and efforts are dedicated towards System Commissioning and Operational Readiness.

Qualifications & Experience:

• Demonstrated history of safety leadership and successful team building.
• Extensive experience in process plant commissioning and industrial construction.
• Ability to cultivate and maintain positive relationships and credibility within the Owner’s team and with external parties.
• Previous experience with estimating and managing commercial terms and conditions would be highly regarded.
• Lead by example by demonstrating leadership abilities, a high level of energy, self-motivation, integrity, and strong organizational skills.
• Exceptional attention to detail and able to manage competing priorities in a fast-paced work environment.
• Intermediate proficiency with Microsoft Office Suite
• Bachelor’s degree or technical diploma in engineering would be preferred.

This position is based at the Island Gold District site working on a rotation schedule of 7 days on site followed by 7 days at home, subject to change as the project requires. Flights are available from Toronto, Sudbury and Rouyn- Noranda, QC.

RESPONSIBILITIES

• Ensure replacement in the administration and logistics sectors;
• Perform data entry into SAP software;
• Classify documents;
• Carry out verification of the conformity of the information entered on the various documents;
• Forward documents to the relevant sectors;
• Use the Microsoft Office package;
• Any other related tasks.

REQUIRED QUALIFICATIONS

• DEC in administrative techniques or other equivalent relevant training;
• Proficiency in the English language;
• Sense of priorities and ability to manage multiple tasks at the same time.

We are looking for versatile, autonomous people who are good at working in a team. In addition, they must be recognized for their concern for quality and their sense of initiative.

Are you interested in this type of challenge? Do you think you have the profile we are looking for? Send us your application!

We subscribe to the principle of equal access to employment.

Only selected candidates will be contacted.

Job Type: Full Time

Compensation: starting at $28.86 per hour

Expected hours: 34.5 per week

Benefits :

• Paid leave
• Discounted or Free Food
• On-site parking

Hourly :

• Monday to Friday
• Day shift

Additional compensation:

• Increased overtime

Ability to commute or relocate:

• Victoriaville, QC G6T 1S8: Make the trip without any problems or plan a move before taking up your position (Required)

Experience:

• Administrative experience: 1 year (Mandatory)

Job location: In person

The Sales Representative is accountable for executing Lactalis sales strategy at retail to drive profitable revenue growth for the organization in accordance to Lactalis field sales process high standards. This execution includes managing business relationships at retail and generating new business in alignment with Lactalis overall objectives and those of its Divisions.

The attributes we are looking for:

• Create product demand and assist customers through the implementation of merchandising plans, display techniques and proactive inventory management to eliminate product “out- of-stock”. Secure and execute promotional plans that match with both corporate and banner needs.
• Execute store coverage model that is consistent with our field sales process, which satisfies customer needs while driving Lactalis sales results for Lactalis and its Divisions.
• Achieve distribution on authorized listings and secure secondary displays throughout the store by working with store personnel. Key focus products/categories will be determined by Area Sales Manager/Key Account Manager for the territory, region, and category based upon direction from Lactalis and its Divisions.
• Under the direction and guidance of the Area Sales Manager, the Sales Representative will actively build top line sales through successfully prospecting for new business and capitalizing on opportunities available within existing locations.
• Develop specific sales plan for each Division by customer (S.M.A.R.T. objectives) in weekly sales coverage model to achieve listing and merchandising objectives on a weekly and daily basis.
• Perform administrative duties including Business review reports, Delante budget reports, and summary of display/distribution objectives.
• Monitor and provide competitive market activity to the Area Sales Manager, regular selling price or feature selling price, competitive listings or de-listings, point-of-sale material that is supporting new product launches and/or customer marketing campaigns as well as changes within a category segment to ensure Marketing/Trade Marketing can analyze the risk/opportunity.
• Deliver positive results for specific KPI’s, utilize all communication platforms such as yammer and teams to communicate to the Regional leadership team and their peer group.

What you will bring:

• University degree or college diploma
• One (1) to two (2) sales experience in CPG industry or other related sales experience
• Robust analytical, planning, presentation, negotiation, and problem solving skills
• A positive attitude and high level of curiosity
• Strong written, verbal and interpersonal communication skills
• Knowledge of the grocery industry and retail marketplace
• Proficient with standard office computer technology such as Microsoft Office products, Nielsen syndicated data and SAP
• Ability to self-motivate, work independently and also function effectively within a team

What Lactalis will offer:

Lactalis Canada believes in rewarding its people with the following comprehensive benefits package and perks:

• A Competitive Base Salary
• Company Vehicle or Car Allowance
• A Performance-Based Bonus System
• 4 Weeks of Vacation
• Benefits starting day 1
• A Pension Program with an Employer Match at 100% of up to 6%
• Tuition reimbursement plan of up to $3,000/year
• A Volunteer Day to give back to your community
• Learning and Development opportunities
• A commitment to internal career advancement with potential for international mobility

Pay: $70,000.00-$75,000.00 per year

Additional pay:

• Bonus pay

Benefits:

• Automobile allowance
• Casual dress
• Company car
• Company events
• Company pension
• Dental care
• Disability insurance
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• On-site gym
• On-site parking
• Store discount
• Tuition reimbursement
• Vision care
• Wellness program
• Work from home

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday
• Morning shift

Willingness to travel:

• 100% (required)

Work Location: On the road