As a cornerstone business within Scotia Wealth Management®, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets. 

When you join ScotiaMcLeod, you’ll be empowered to deliver Enriched Thinking®, a unique approach that incorporates your client’s thinking, as well as our thinking, to drive results. You’ll work with a team of specialists to deliver a client-centric approach to wealth management, enabling you to consider all the facets of your client’s life, family and business. With a focus on total wealth planning, and wealth specialists to help you deliver on this unique value proposition, you’ll be enabling clients to see not just the big picture, but all the little ones too.

BRIEF INTRODUCTION

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills

This position is approximately a 12 month contract with full time hours

The HR Services Coordinator will be responsible for providing administrative support for the HR Services department.  This role is the point of contact for all SAP HR related questions and the second level support for the SAP Manager Self-Service (MSS) portal.  Additionally, the incumbent will be responsible for the accurate and timely management of SAP HR data, conducting audits to identify, resolve or prevent errors and inaccurate data, and generate reports as required.  Accountable for delivering consistent and high-quality customer service, the HR Services Coordinator will also provide general HR administration support and counsel to the business related to HR programs and processes, in adherence to service level standards; proactively identifying and providing process improvement recommendations to management.

Any MLF team member interested in being considered for this role are encouraged to apply online by February 10. Applications received beyond that date are not guaranteed consideration.

Snapshot of a Day-in-the-Life:

• General administration of HR programs and services in accordance with standard operating procedures and service level agreements established with the HR Centres of Excellence (COEs)
• Accurately and efficiently respond to inquiries regarding HR systems, policies, programs and administrative procedures using case management system software; escalating to HR COEs when necessary
• Ensure HR systems data integrity, resolve issues and make recommendations for process improvements as necessary
• Maintain accurate documentation for HR processes including Process Flows/SLAs/Work Instructions/Dashboards, and others as required.
• Perform HR systems maintenance, audits and relevant reporting in accordance to plans and established guidelines
• Support HR Services execution activities in accordance to plans and established guidelines
• Identify and implement general process improvements

What You’ll Bring:

• Demonstrated customer service focus with ability to forge partnerships within the business
• Ability to work independently as well as a part of a team in a collaborative manner
• Ability to handle information with accuracy, security and confidentiality
• Exceptional organizational skills and a proven ability to work under pressure
• Excellent verbal and written communication skills with capability to adapt to audience needs
• Detail-oriented and organized to perform audits and validations
• Ability to handle multiple priorities while delivering effective results within tight timelines
• Analytical
• Demonstrated initiative and sound judgment for effective decision making
• Bilingual in French and English is an asset
• Post-secondary degree with a concentration in Business Administration or Human Resources preferred
• 1 to 2 years of working experience in Human Resources
• CHRP/CHRL designation is preferred
• Proficient use of MS Office applications with focus in Excel, and Web-based applications
• HRIS systems knowledge (SAP) and applications (ESS/MSS) preferred

What We Offer at Maple Leaf Foods:

• Being part of a high-performance, people-focused company that has an inspiring and unique vision to become the most sustainable protein company on earth, and a deep commitment to sustainable protein across North America.
• An inclusive company culture and a work environment that keeps our people safe, rewards excellence, and empowers everyone to learn and contribute their best.
• A hybrid work model that embraces remote work for eligible roles, helping team members achieve work-life balance—combining the best of both spending time working remotely, benefitting from focus time, and purposeful collaboration in the office setting. 
• Competitive Health and Wellness benefits that offer flexibility to meet your individual or family needs, including programs focused on improving mental health and wellbeing. These benefits start on your first day of employment.

The Consultant, HR Business Partner provides frontline employee relations support for our high-volume Corporate Retail Store population. The focus of this role is to deliver employee and manager support for the moments that matter by providing counsel in service of HR related inquiries, leading workplace inquires resulting from employee and manager concerns, and partnering with various stakeholders to deliver outcomes in a consistent, effective, and inclusive manner. 

• Provide swift and effective mediation for employees and leaders experiencing workplace conflict to achieve resolution and support de-escalation

• Provide coaching, consultation and support to managers on individual employee issues, corrective action and performance management

• Review and partner with employees and managers to deliver outcomes for non-medical accommodation requests in support of employee well-being

• Use a broad knowledge of HR disciplines (Employee Relations, Performance Management, Leave Management, etc.) to provide support that cannot be attained through Employee Self Service or Manager Self Service (ESS/MSS)

What you bring

• Post secondary education in Business Administration, Human Resources, or a related field

• Minimum 3-5 years of experience in Human Resources, with preference given to those with employee relations experience

• Strong working knowledge of Employment Standards Act and Canada Labour Code

• Experience in a high-volume high impact service delivery model

• Demonstrated ability to build and maintain strong relationships with business partners

• Demonstrated ability to use sound judgement in order to analyze a situation and take well-informed, decisive action

• Strong problem-solving ability with a commitment to customer service

• Capable of working seamlessly and inclusively across multiple diverse employee populations

• Experience conducting workplace investigation and inquiry is an asset

• Experience with Workday an asset

• Bilingualism (French and English) is an asset

Hybrid

We value flexibility. We have adopted a hybrid work model whereby employees use a combination of working in office and virtually in service of outcomes. Each leader is empowered to decide what work is best achieved in person based on the unique needs of their team.

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills.

Key Account Representative - Winnipeg (12mth Contract)

In the role of  Key Account Representative  – MB, you will be part of the Prairies Retail Team. The person will be responsible for developing and executing the strategies for the MB market encompassing MBLL &  independent Retail customers across MB. The Key Account Representative's ability to deliver short-term and long-term sustainable profit and volume growth for Molson Coors while delivering against the Prairies customers' specific needs will be measured. 

This position reports to the Director of Sales, Prairies and will be based out of MB. The role works closely with the Customer Solutions Teams, leadership teams, and cross-functional touchpoints in many parts of the business. They also communicate and coordinate with field sales (and other departments) daily on where appropriate to execute customer/brand plans.

The Responsibilities:

• Responsible for achieving sustainable share and profit growth, as per annual operating plan, and in alignment with Molson Coors Canada’s First Choice ambition
• Provide direct support to the Prairies field teams, including customer analysis and data entry 
• Work closely with the Customer Solutions Teams to develop innovative programming for the MBLL & Independent retailers across MB
• Through a First Choice lens, build and support relationships with the MBLL & key independent customers, business partners, industry associations, government and suppliers to provide winning value and optimize go-to-market strategies and priorities
• Improve Molson Coors Canada’s Outlet Execution quality by embedding and evolving Molson Coors Perfect Store vision
• Maintain and develop strong customer relationships and customer matched contact list
• Build effective independent programming plan and execution guidelines for the front line salesforce
• Ensure reliable results management fundamentals including financial and volume forecasting, post-activity evaluation, and market opportunity identification and pursuit

The Other Qualifications:

• You love a challenge. You complete complex projects quickly and adeptly with your understanding of the business priorities. You act with appropriate urgency to various market events and trends that require a quick turnaround in plans and strategy 
• You are confident and competent. You are diplomatic, professional and exercise great judgment in developing and maintaining excellent business relationships within the business   
• You are a motivated leader that can inspire others; you respect your commitments and can obtain optimal results from your team through respect and development
• You are a skilled negotiator focused on the client; your constant curiosity fosters your innovative style, and you can equally execute ideas given to you
• You exhibit our core values and demonstrate our Molson Coors Success Factors
• You have a Bachelor’s degree in Business Administration, Marketing or another relevant field;
• You have 2-3 years of sales/marketing experience in the packaged goods or beverage alcohol industry.
• As part of the recruitment process, the candidates will be required to provide consent to complete a criminal background check (if locally applicable).

Job Posting Grade: 10 

01/06/2025

Address:

1127 Barton Street

Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports.  The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.

• Supports the coordination and dispatch of meeting agendas.
• Supports the planning, coordination and implementation of department events.
• Provides professional support for an executive and their senior managers within a medium to large size business group.
• Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
• Prepares and logs departmental expense claims and reports.  Tracks expenses to ensure they stay within budget.
• Makes travel arrangements, booking flight/hotel reservations as needed.
• Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
• Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders in order to deliver on business objectives.
• Organizes work information to ensure accuracy and completeness.
• Completes standardized tasks under supervision.
• Performs initial problem solving within given rules/limits & escalates when required.
• Broader work or accountabilities may be assigned as needed.

Qualifications:

• Post-secondary degree in related field of study desirable.
• Basic knowledge learned on the job.
• Verbal & written communication skills - Basic (in business environment).
• Organization skills - Basic (in business environment).
• Collaboration & team skills - Basic (in business environment).

$31,600.00 - $40,600.00

Engineer – Manufacturing, Junior - 6 month contract

The Engineer – Manufacturing, Junior position will be responsible for working with production planning

to set shop priorities and ensure all tools and documentation necessary in the plant for production run

jobs are available.

Powering Vehicles, Motion, Work, and Lives since 1966.

Performance Expectations

· Investigate and monitor new machinery and equipment and recommend or select efficient combinations.

· Conduct time studies to optimize cycle counts of existing processes.

· Assist in defining the plant layout and enhance ergonomic standards by establishing programs and conducting studies.

· Planning and executing of projects related to new and pre-existing production lines, improvements, upgrades, layouts, and new equipment related to machining or assembly.

· Attend Advanced Product Quality Planning (APQP).

· Recognize and resolve tooling related difficulties.

· Interface with suppliers of raw materials and tools.

· Investigate and find resolution of specific processing problems for assigned projects/parts.

· Conduct studies of the reliability and performance of plant facilities and productions or administrative systems.

· Develop and review all processes and operator instructions to endure accuracy and conformance to actual procedures; revise as needed.

· Participate in corrective action to meet ongoing cost, quality, and delivery.

· Direct development of process flows, process sheets, FMEA’s, and control plans.

· Ensure the process is capable of producing parts in print specifications.

· Recognize and resolve process related difficulties with current and future projects.

· Assist in the preparations of quotations

· Participate in Customer Focus Meetings

· Assist in training shop floor personnel in machine set-up, equipment operations, and best practices.

· Adhere to TS16949 and applicable customer standards.

· Ability to discuss daily production with plant operators and maintenance staff.

· Ability to evaluate the ability of current building systems to address increased demands from plant operations.

· Estimate durations of development, fabrication, construction, and repair tasks.

· Ability to select materials and equipment to use for projects and decide appropriate codes.

Credentials

· Post-Secondary Education in Engineering or related discipline.

· Licensing by a provincial or territorial association of Professional Engineers (P.Eng.) considered an asset.

· Minimum of one years of experience in a machining or manufacturing environment.

· Proficient with Microsoft Office and CAD applications.

· Ability to write comprehensive entries into technical log books.

· Experience with risk analysis and failure modes and effects analysis (FMEA).

· Ability to review scale drawings.

· Ability to take precise measurements using specialized equipment and techniques.

· Ability to coordinate and integrate work within teams of engineers and technicians to work on common projects.

Desired Characteristics

· Ability to work in a team setting environment for tasks such as creating scale drawings, preparing specifications, writing proposals and developing plant maintenance schedules.

· Possess excellent diagnostic skills.

· Excellent interpersonal skills in order to effectively communicate with suppliers, supervisors and managers.

What Linamar Has To Offer

· Opportunities for career advancement.

· Community based outreach supporting both local and global initiatives and charities.

· Social committees and sports teams.

· Discounts for local vendors and events, including auto supplier discounts.

As a Contract Administration Specialist, you'll play a vital role in supporting both our business development and existing client contract teams. Reporting to the Director of Operations, you'll be responsible for advocating our risk management processes and financial objectives while ensuring compliance and fostering strong internal relationships.

KEY DUTIES & RESPONSIBILITIES

Contract & Proposal Management:

• Enforce policies and procedures related to contract execution and proposals.
• Maintain and manage the contracts & proposals database, ensuring accurate and timely documentation.
• Prepare internal and external reports on contracts and proposals progress.
• Ensure timely renewal and pricing adjustments as per management policies.

Administrative Support:

• Coordinate with cross-functional teams for effective data compilation.
• Handle filing, distribution, and organization of executed contracts.
• Address and resolve administration issues related to contracts and proposals.

Compliance & Reporting:

• Stay updated on legal requirements and contract terms to ensure compliance and maximize business advantages.
• Maintain awareness of reporting requirements to support the business’s goals.

Other duties as assigned.

KNOWLEDGE & SKILLS

• Communication: Excellent written and verbal English skills are essential.
• Attention to Detail: Precision and thoroughness in managing contract details.
• Technical Proficiency: Advanced skills in MS Office Suite (Teams, Word, PowerPoint, Outlook, Excel). 
• Time Management: Ability to handle multiple assignments and meet deadlines with professionalism.
• Confidentiality: Experience managing confidential information discreetly.
• College Diploma, Bachelor’s Degree in Business Administration, or Equivalent Experience. 
• Ideally 1-3 years of experience in high-volume contract and proposal administration, preferably in a fast-paced environment. Familiarity with the HVAC industry is beneficial. 
• High attention to detail – proof reading, spelling, grammar, comfortable with editing documents and multiple revisions.
• Ability to follow processes/database management entry and oversight.

Licenses and/or Professional Accreditation

• None required. 

The Billing Coordinator is an expert in all job functions of the Billing Department. The Coordinator will facilitate the work amongst Billing Administrators and provide specialized support to the team.  The Billing Coordinator will be focused on increasing invoice quality by analyzing reporting to identify problem areas and implement corrective action.  With continuous improvement always in mind, the Billing Coordinator will be responsible to review and implement process improvement initiatives.  Must understand customer invoice requirements and provide custom invoice solutions as required. 

How You’ll Help: 

• Provide daily support to Billing Administrators to ensure all job functions are getting completed in adherence to the Business Service Level Agreements 
• Perform Billing Administrator job functions when required to support getting task (s) completed 
• Analyze processes to improve overall effectiveness of the team 
• Input other types of Billing (contract probills) unrelated to shipment movement  
• Investigate and create Customer Deals and Invoice Audit rules in AS400 to meet customer/business requirements and improve invoice accuracy 
• Regular communication with all levels of the organization to provide consistent feedback of areas that need improvement in order to improve invoice quality 
• Investigate reoccurring invoice issues to get to the root cause.  Work with all levels of the business, as well as external customers to implement sustainable solutions 
• Analyze and understand customer invoice requirements; offer standard invoice options when applicable, focusing on electronic solutions  
• Work closely with customers and Sales to provide approved non-standard invoice options including updating customer web portals to provide accurate invoice details 
• Handle escalated issues from Billing Administrators within established guidelines  
• Exhibit leadership at all times, be accessible and approachable to all Billing Team members 
• Maintain positive customer relationships, both internally and externally 
• Other related duties as may be required 

Your Skills & Experience: 

• Minimum of secondary education, with preference of post-secondary education (general stream), or a combination of education and experience. 
• Minimum one year experience in a Billing Department 
• Excellent verbal and written communication skills 
• Computer skills – accuracy, MS products including strong Excel skills; AS400 experience, an asset. Must possess the ability to learn new software 
• Demonstrated interpersonal and customer relationship skills 
• Strong analytical and problem solving skills, particularly numerical 
• Detail orientated with the ability to work accurately in a high volume, fast-paced environment. 
• English, other languages considered an asset 
• Able to work with little supervision  

As an Administrative Support Assistant, you will be responsible for providing administrative support to one or more Advisors and their teams.  
  
IS THIS ROLE RIGHT FOR YOU
In the role you will:

• Be responsible for onboarding new client relationships through digital account opening and documentation administration 
• Process client requests, account transfers, deposits, withdrawals and payments, requests for tax receipts and account reporting
• Respond to client inquiries and issues in a timely manner and escalating , as required

DO YOU HAVE THE SKILLS
We would love to work with you if you have:

• Experience in the securities industry
• Excellent verbal and written communication
• Strong organizational skills 
• Ability to take initiative, work independently and meet deadlines
• Meticulous attention to detail and excellent time management skills
• Exceptional client service skills
•  

WHAT’S IN IT FOR YOU

• At ScotiaMcLeod we help employees build their futures – where they can be themselves, and win together. With a commitment to diversity and inclusion and a performance-oriented culture that includes coaching, learning, and development – there are endless possibilities. At ScotiaMcLeod– you can make an impact. You help make the futures of our 25 million customers happen. You can find your future here.
• The opportunity to join a forward-thinking organization where you are surrounded by a collaborative team of innovative thinkers. 
• An organization committed to making a difference in our communities– for you and our clients.
• An inclusive working environment that encourages creativity, curiosity and celebrates success. 
• Learning and Development – free access to Scotia Academy to upskill and develop your skills