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Posting Period: 03-May-2023 to 17-May-2024 

Job Description:

The Administrative Assistant is responsible for day to day operations for the Deputy Chief Technology Officer (DCTO). Technology Services Delivery. A proactive problem solver and point of contact that anticipates DCTO operational assignments to ensure a seamless delivery and liaison between DCTO and stakeholders to support DCTO in performance delivery and alignment and tracking of various administrative work streams.

Major Responsibilities:

• Performs varied specific, measurable, achievable, realistic and timely administrativeduties and clerical functions in connection with the operation of an organizational unit.May provide work direction and training to assigned staff.
• Proactively prepares schedule of weekly and monthly activities to accelerate and improvedelivery of executive commitments.
• Utilizes strong administrative customer service skills, over the phone, in person and withclients.
• Utilizes administrative acumen to understand and action priority and sensitive materialthat requires executive action.
• Exercises caution and discretion with labour relations, personnel and other confidentialinformation. Types correspondence including that of a confidential nature, such asdisciplinary letters.
• Handles scheduling of appointments and ensures that the appropriate information isprovided.
• Conducts background research, investigations and retrieves information on variousissues.
• Screens, reviews and prioritizes incoming mail, processes correspondence, and initiatesresponse.
• Ensures that the tracking and following up of requests is maintained and deadlines aremet.
• Monitors and controls the workflow of the unit, ensuring adherence to relevant policies.
• Liaises with and exchanges information with all levels of staff, elected officials and thepublic.
• Prepares and processes various documents/statistical summaries/reports requiring theassessment and analysis of data. Drafts correspondence, composes and types letters and memoranda and routes or answers correspondence.
• Checks work for accuracy and conformity with regulations, policies and procedures andcorrects/resolves outstanding/incorrect items prior to signature.
• Operates various office equipment and computers utilizing a variety of desktopapplications and corporate systems. Prepares presentation material utilizing detailedlayout and formatting.
• Coordinates and maintains a complex record/retrieval system. Maintains supplies andinventories.
• Responds to enquiries and complaints from senior staff, the public, agencies, and otherlevels of government utilizing in-depth knowledge of procedures, regulations, criteria, etc.and records detailed messages.
• Assists with budget administration for the unit. Administers petty cash.
• Coordinates meetings, events and schedules. Takes/transcribed minutes as required.
• Maintains continuous awareness of municipal matters, departmental administrativesystems and procedures, organization structures in the division, and major activities inorder to provide effective administrative assistance.
• Prepares and organizes Council materials (including confidential and employment/labourrelation matters),

Key Qualifications:

1. Considerable experience in the performance of operational and administrative support dutiesto senior management, handling a broad range of administrative matters, office practices andprocedures.
2. Considerable experience planning, scheduling, and organizing appointments, meetings,interviews, conferences, and events, and taking minutes and action items at meetings, withfollow-up activities.
3. Considerable experience using a variety of software packages including advanced knowledgeof Microsoft Office Suite, i.e. Word, PowerPoint, Excel, and Outlook, and Visio.
4. Considerable experience in the preparation and drafting of standard correspondence andreports, editing the layout and formatting of complex reports, correspondence, charts, tablesand statements to Council and Committee.
5. Ability to conduct research in technology trends and new developments.
6. Highly developed customer service and interpersonal skills with the ability to communicateeffectively at all organizational levels, including the political level, the members of the publicand external contact.
7. Knowledge of vendor and contract administration including familiarity working with contractorsis considered an asset
8. Demonstrated knowledge of, and the ability to handle, municipal operations, policies andprocedures, and current political issues that may include but is not limited to councilproceedings, corporate protocols, established Committees functions; both internal and specialinterest groups and current political issues.
9. Excellent organizational and time management skills, including attention to detail, and ability toset priorities, meet deadlines and deal with conflicting priorities and work demands.
10. Excellent interpersonal, analytical and problem-solving skills to deal effectively with all levelsof staff and the public and handle sensitive issues.
11. Familiarity with Technology Services procurement policies and processes is an asset.
12. Demonstrable multi-tasking skills to handle the workload of a senior executive.
13. Demonstrated ability to exercise independent judgement and discretion in dealing withconfidential operational matters and management staff in the absence of the Deputy ChiefTechnology Officer/Director.
14. Ability to work beyond normal business hours and weekends, when necessary.

Weekly Hours: 40 

Hourly Rate/Salary: 22.11 
Hours of Work: 40 
Work Location: Mavis Yard: Common Building 
Department/Division/Section: T&W/Transportation&Works Dept , T&W/Works Operations & Mntce Division , Works Admin,Operations & Maintenance 
Non-Union/Union: CUPE 

A Criminal Record and Judicial Matters Check (Level 2) will be required of the successful candidate, at their own expense, to verify the absence of a criminal record for which a pardon has not been granted.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online. 

All personal information is collected under the authority of the Municipal Act. 

Weekly Hours: 36.67

Weekly Hours: 37.33

UPS is looking for individuals who enjoy working in a physical, fast-paced, outdoor environment that involves delivering packages in residential areas for UPS Personal Vehicle Drivers must have excellent customer contact and driving skills.

Job Summary

This position is a temporary and seasonal Part-time role requiring use of one's personal vehicle to deliver packages primarily in residential areas.Employee performs in a physical, fast-paced, outdoor position involving continual lifting, lowering, and carrying packages.

Responsibilities:

• Retrieves, loads packages into personal vehicle, and delivers packages to customers.

Shift:

• Available Monday to Friday between the hours of 10am – 7pm to work minimum 3-5 hours? Normally the start time is between 10am and Noon

Compensation

• Hourly Rate: Base 17.30$/h + 1.20$ bonus
• UPS will reimburse you 0.59$ for each kilometer you drive

Qualifications:

• Meets local age and operations requirements to operate a vehicle
• Ability to lift up to 70 lbs./32 kgs
• Excellent customer contact and service skills
• Must be willing to use personal vehicle to transport and deliver packages

*Hourly bonus is subject to change and UPS Canada reserves the right to modify or discontinue the bonus program at any time

UPS is a diverse and equal opportunity employer.  Accommodations are available, on request, for candidates with disabilities taking part in the recruitment process.  If you are selected to participate in the recruitment process, please advise if you require accommodation for a disability.

CLOSING DATE:  April 24, 2024

This position is responsible for supporting the Coordinator, Employee Support Services in the payroll and timekeeping process for the Brampton Transit Division to ensure the administrative timekeeping functions are achieved within prescribed timelines and quality service standards.

Key Duties and Responsibilities

1. Payroll Timekeeping and Scheduling

• Support all Transit payroll timekeeping functions including ensuring that the payroll is completed accurately and submitted on time.
• Complete and authenticate data entry and timekeeping adjustments for Transit Non-Union, Transit Part-Time, Maintenance and Operations staff and work closely with Payroll Services to ensure deliverables meet payroll deadlines.
• Assist in generating various payroll reports, ensuring conformance to the Collective Agreements and reconciliation requirements.
• Pro-actively identify issues that have potential impact on Transit payroll and resolves or escalates, as appropriate.
• Ensure daily functions are performed according to City Policies and Collective Agreements.
• Serve as the primary point of contact for all payroll-related matters in the absence of the Coordinator, Employee Support Services.
• Willingness to work additional hours, when necessary, to ensure accurate and timely submission of payroll.

1. Customer Service Tasks

• Respond promptly to inquiries, ensuring accuracy and efficiency in addressing employee needs.
• Provide recommendations to enhance operational efficiencies across all Transit departments.
• Respond to internal Transit staff requests regarding procedural clarity, interpretation of Payroll practices and other general provisions of the Collective Agreements.
• Receive and direct incoming inquiries and escalates staff or office related concern to appropriate resource.
• Maintain database of internal and external customer enquiries, prioritize all requests and respond within acceptable timelines.
• Prepare and process standard correspondence, forms, statistical reporting, etc and track and run reports as required within established timelines.

1. Special Projects – Analysis and Tracking

• Provide support in the implementation, knowledge sharing, subject matter expertise, and testing of payroll and scheduling projects such as Hastus, Workforce MyTime, and others.
• Assist in the maintenance of updated payroll process maps, knowledge libraries, and off-cycle trackers to ensure accurate and efficient performance of payroll tasks.

1. Database and Records Management

• Use automated logging and tracking databases to capture relevant information and ensure information that is captured meets all regulatory and City requirements.
• Maintain both hard copy and electronic files when necessary. Generates reports as required. Reconciles records and ensures payroll requirements are provided.
• Ensure the confidentiality and security of employee and departmental files.
• Track vacation, lieu and floater accruals for unionized employees and handle confidential enquiries providing analysis for resolution and decision-making. Assist with ensuring all audit requirements are met.

1. Support Process Improvement Initiatives and Change Management

• Use knowledge and insights gained in working with stakeholders, analyze payroll information, identify trends and concerns, and suggest ways to improve processes or to resolve issues.
• Ensure all standard procedures are followed and provide guidance to people leaders on new payroll related processes, both verbally and through assisting in drafting SOP, so that a common understanding for Transit staff is delivered.
• Ensure tracking of unique payroll instances, to allow consistency in future occurrences.

1. Human Resource, Administrative and Financial Support

• Maintain up-to-date employee and payroll files, documentation, and correspondence.
• Ensure necessary sign offs and approvals meet audit requirements and confidentiality.
• Prepare monthly union bills and assist with invoice payments as needed. Assist with providing guidance and information regarding pension and benefits inquires and update internal records and time entry regarding OMERS eligibility.
• Support annual pay outs as outlined in the ATU Collective Agreement.
• Prepare and submit Employee Data Change Forms (EDCs) for onboarding, off boarding and job-related changes.
• Coordinate with ATU executives for up-to-date information regarding long-term absences and update internal data and time entry.
• Support administrative team and functions on an as needed basis

1. TEAMWORK AND COOPERATION

• Contribute to a healthy team environment.
• Work well within diverse groups to support operational goals and objectives.
• May be requested to represent the payroll or administrative function at meetings or events.
• Demonstrate corporate values at all times.
• Assist in payroll and process training for Transit departments to ensure efficient payroll processes, as needed.

SELECTION CRITERIA:

EDUCATION:

• Post secondary certificate in Office Administration or equivalent experience.
• Working towards a payroll certificate would be an asset.

REQUIRED EXPERIENCE:

• Minimum two years payroll and/or administrative work experience, preferably in a transportation environment.
• Relevant previous payroll experience would be an asset.
• Experience working in a unionized environment, specifically ATU, is a definite asset.

OTHER SKILLS AND ASSETS:

• Strong computer skills in Microsoft Office (Outlook, Excel, Word, PowerPoint) and payroll systems (PeopleSoft HRMS and Hastus).
• Aptitude for figures with a strong attention to detail, accuracy and follow up.
• Must demonstrate tact, diplomacy, confidentiality and good judgment.
• Strong organizational and communication skills with the ability to set priorities to ensure ease of workflow.
• Ability to work independently to meet fixed deadlines.
• Demonstrated commitment to customer service skills with the ability to resolve questions and concerns in a fast-paced work environment.

**Various tests and/or exams may be administered as part of the selection criteria.

Interview:  Our recruitment process may be completed with video conference technology.

The City of Maple Ridge is looking for a temporary full-time Clerk-Buyer with strong organization skills, attention to detail, and a results-driven work ethic to join our procurement section in the Finance Department. The Clerk-Buyer performs administrative duties for the procurement area; receives, examines and processes requests for goods and services; performs routine sourcing of supplies and purchasing of materials and services as authorized; obtains prices; analyzes quotes; makes recommendations of award; and obtains relevant approvals.  The Clerk-Buyer drafts contracts and reports, verifies invoices, maintains logs and files as well as assists with the administration of the City’s purchasing card program.  This is a wonderful opportunity to gain experience in public sector procurement and grow your career in the supply chain field.

EDUCATION AND EXPERIENCE

Completion of Grade 12 supplemented by courses in business administration, accounting and/or working towards or completion of Supply Management Training Program or SCMP Designation, plus sound related experience; or an equivalent combination of training and experience.

KNOWLEDGE, SKILLS AND ABILITIES

• Considerable knowledge of business English, spelling and arithmetic and current office practices and procedures.
• Sound knowledge of methods, policies, procedures, contracting terminology, public sector tendering practices, rules and regulations governing the work performed.
• Sound knowledge of common office software applications, including MS Office, Excel, and the City’s e-procurement software system.
• Sound knowledge of the variety, sources and prices of commodities and services purchased.
• Sound knowledge of supply sources, market conditions and price trends.
• Working knowledge of financial and accounting principles.
• Ability to evaluate the price of goods and substitutes available and communicate pertinent information.
• Ability to negotiate sound contracting terms in principles.
• Ability to perform manual and clerical work accurately under minimal supervision.
• Ability to exercise good judgement and initiative according to established policies and procedures.
• Ability to maintain a variety of records, statistical reports, reconcile and process invoices, and requisitions and invoices focusing on attention to detail to ensure accuracy.
• Ability to understand and execute oral and written instructions.
• Ability to establish and maintain effective working relationships with internal and external contacts.

 LICENCES AND CERTIFICATES

• Class 5 Driver’s License valid in the Province of British Columbia

 ADDITIONAL INFORMATION

• The term for this temporary full-time assignment is approximately twelve months.

This posting is for one (1) Full-Time Temporary position with Benefits that may continue until March 11, 2026

A resource is required to report to the Infrastructure Section Manager and work with Senior Project Managers, Team Leads and Managers with the development, implementation and operation of effective project management administrative standards, policies and procedures. The IT Project Coordinator will be responsible for managing major initiatives that will require significant interaction with senior ranks within the Technology Services Branch. The Technology Services Project Coordinator will provide project assistance to the project teams in the fulfillment of the day-to-day project management and coordination responsibilities. The candidate will be highly skilled with a solid understanding of project management and coordination. The candidate will find themselves spending time on multiple projects and will have a track record of delivering projects on time, within budget while meeting or exceeding client expectations.  The Technology Service Project coordinator will be responsible for:  

• Complying with standards and governance established through the IT Project & Delivery Branch 
• Ensuring the successful implementation of solutions which are public facing
• Managing assigned projects having multiple internal and external stakeholders
• Creating and managing :
  • Project charters
  • Project standards controls
  • Preparing f or and chairing project steering committees and working committees
  • Project financials
  • Project plans
• Facilitating requirement documentation in collaboration with project team members
• Ensuring project plans are up to date and maintained within the project management toolsets
• Other related duties as required.

Qualifications

• University Degree in a related discipline and four (4) years experience in a project leadership role in an Information Technology environment
• OR Post Secondary diploma in a related discipline and six (6) years experience with four (4) years in a project leadership role in an Information Technology environment
• Active certification as a PMP and/or Prince 2 Practitioner
• Experience with delivering a variety of different projects, including Infrastructure, COTS, Applications and Telecommunications
• Strong business acumen
• Strong collaboration skills
• Excellent communication skills
• Strong facilitation skills
• Excellent verbal and written communication skills
• Previous experience working in a para military environment
• Previous experience with SmartSheets (training will be provided)
• As part of your pre-hire screening you will be required to complete an Enhanced Security Clearance. Should you accept employment with the Edmonton Police Service you acknowledge and agree to participate in future Enhanced Security Re-Clearances at scheduled intervals or in any other circumstances, exigent or otherwise, as required by Human Resources Division.

Hours of Work: 

40 hours per week , Monday – Friday 
 
Salary Range: 

21B, Salary Grade: 039, $49.69 - $63.34 (Hourly), $3,975.90 - $5,067.60 (Bi-Weekly), $103,771.51 - $132,264.36 (Annually). The rates quoted are in accordance with a collective agreement between the Union and the City of Edmonton.

General: 

• The City of Edmonton thanks applicants for their interest in this opportunity. Candidates considered for the position will be contacted.
• We are an equal opportunity employer.  We welcome diversity and encourage applications from all qualified individuals.
• Include a current resume and covering letter with your online application.
• The successful candidate of this position may be able to participate in the EPS work from home pilot program based on supervisor approval.

The Province of Alberta is a party to the Federal Agreement on Internal Trade, the Trade, Investment and Labour Mobility with British Columbia and the New West Partnership Trade Agreement with British Columbia and Saskatchewan.  All of these agreements promote labour mobility between the Provinces.  Applicants may obtain information regarding recognition of extra provincial credentials at www.newwestpartnershiptrade.ca.

HR Technician:  CS

Classification Title: IT Project Manager
Posting Date: Apr 16, 2024
Closing Date: April 30, 2024 11:59:00 (MST)
Number of Openings (up to): 1 - Temporary Full-time
Union: CSU 52
Department: Edmonton Police Service
Work Location(s): Police Headquarters, 9620 - 103A Ave Edmonton T5H 0H7